# index

title: Practical Exploration of Digital Preservation Capability Training for NDPP Team
creators: ["Honghu Fu", "Zhenxin Wu"]
type: paper
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T14:20:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/practical-exploration-of-digital-preservation-capability-trainin/

abstract:
As one of the first teams to conduct digital preservation work in China, NDPP is committed to implementing long-term preservation of commercial digital resources within the country, raising awareness of digital preservation among relevant institutions and the public, and improving digital preservation capabilities. To ensure the reliable implementation of NDPP's preservation work, NDPP is dedicated to building a learning-oriented team that can adapt to the evolving technical and skill requirements in digital preservation. Therefore, NDPP has established a comprehensive training framework encompassing six areas of knowledge content and ten different training activities. This framework is designed to provide targeted training for the NDPP work teams and to facilitate inter-institute communication and cooperation.
NDPP analyzed the team's capability requirements based on the business process to form a framework. Based on the survey of the capability backgrounds of team members and combined with practical needs, an NDPP digital preservation knowledge system covering six areas was built, which included the field of digital preservation knowledge, operational skills, technology and development, resource planning and preservation rights, communication and collaboration, and continuous learning.
The training methods include specialized courses for skills and knowledge enhancement, academic salons for scholarly discussion, practical simulations for hands-on experience, and issue discussions for problem-solving. NDPP also utilizes modern platforms such as a WeChat official account for information dissemination and a project website for resource sharing, which includes ongoing updates, training materials, and research findings. Bi-monthly bulletins and annual research reports are produced to keep the team informed of global advancements in the field. At the same time, nationwide academic conferences and open days promote broader cooperation and understanding of digital preservation. Educational handbooks and promotional materials are produced to increase public recognition of the importance of digital preservation.
Based on this framework, the NDPP has developed a plan for training activities in 2024, after which feedback will be collected and the framework improved. NDPP will continue to expand training for business management teams and strengthen alliance cooperation in digital preservation in China.

links:
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creators: ["Jiemin Pan", "XinYu An"]
type: paper
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T14:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
How to Stop Negative Maintenance of Legacy Systems to Rescue Historical Data: Inspiration From Data Archiving In China With The Participation Of Comprehensive Archives

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/how-to-stop-negative-maintenance-of-legacy-systems-to-rescue-his/

abstract:
Nowadays, Rescuing valuable historical data from legacy systems is an important challenge in digital transformation. Long-term negative maintenance of legacy systems threatens the security and availability of historical data, and also brings economic and technical burdens. In the Chinese context, this article first concludes the requirements triangle which means the public sectors' need to rescue historical data of legacy systems lies in three aspects: data long-term preservation, data used as evidence and data sharing and utilization. Based on a review of the relevant literature, this paper categorizes the existing approaches related to legacy systems into a two-dimensional matrix with four quadrants according to the degree of technological and functional change. Building on these approaches, and in order to further meet the requirements triangle, this article suggests a Chinese solution - data archiving, which is based on China's institutional background and archive management demands. Data archiving incorporates the comprehensive archives into the process of solving legacy system problems, takes advantage of the expertise of archives in long-term preservation of resources, and finally satisfies the requirements triangle. It can be concluded that the practice of data archiving simultaneously brings value to organizations plagued by legacy systems, to comprehensive archives and to the data itself.

links:
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title: Expanding Horizons for Digital Storage in Research Libraries: Navigating the Zettabyte Era
creators: ["Jon Shaw", "Brigitte Weinsteiger"]
type: lightning talk
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/expanding-horizons-for-digital-storage-in-research-libraries-nav/

abstract:
As we advance further into the digital age, forecasts suggest an astronomical consumption of data, surpassing 150 zettabytes by 2025. This surge presents unparalleled challenges for research libraries and cultural heritage organizations, the traditional custodians of petabyte-scale digital collections, as they grapple with preserving cultural memory amidst this zettabyte era. This research article delves into the shifting landscape of digital storage, scrutinizing the immense volumes of data emanating from academic, healthcare institutions, and notably, national laboratories and scientific hubs, exemplified by the pioneering work at the Oak Ridge Leadership Computing Facility (OLCF). The study seeks to understand the repercussions of this digital onslaught on libraries' preservation mandates, probing which data merits preservation, what might be irretrievably lost, and the adaptive measures necessary for the enduring safeguarding of cultural memory. In light of these challenges, the narrative evolves to contemplate future-oriented solutions. Specifically, the emergent technology of Ceramic Nano Memory emerges as a promising contender, with the potential to revolutionize data storage. This innovation is on the cusp of redefining the parameters of density, performance, access, cost, and sustainability in data centers, heralding a scalable trajectory into the Yottabyte Era. Ceramic Nano Memory's advent could significantly mitigate current constraints, offering a new vista for research libraries to navigate the complexities of digital preservation, ensuring their pivotal role in the continuum of cultural heritage is not just maintained but invigorated in the face of burgeoning data landscapes.

links:
{"citation_public_url": "https://zenodo.org/records/13698003", "citation_pdf_url": "https://zenodo.org/records/13698003", "citation_conference_slides_url": "https://zenodo.org/records/13698003", "citation_conference_notes_url": "https://docs.google.com/document/d/1lDWYct0heJztUyK5nOaDaLFRBO-Yx4PXT5URfiK3xZo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/fac102093df84a8c93031824fad34cd95d7f83fd04574b0884545e07bee9e47f"}


creators: ["Stefano Allegrezza"]
type: paper
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T13:50:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Addressing the problem of file formats obsolescence: the Italian guidelines on file format conversion for the long-term preservation of electronic records

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/addressing-the-problem-of-file-formats-obsolescence-the-italian/

abstract:
The issue of file formats conversion is crucial in the field of digital repositories. In fact, electronic records are encoded in the most diverse file formats (text, still images, audio and video recordings, technical records and many other digital media formats), but they are bound to become rapidly obsolete (and in some cases already are) and need to be converted from one file format to another in order to preserve the authenticity, reliability, integrity and usability of such records as evidence of business functions, processes, activities and transactions.

Consequently, the challenge of identifying when file formats need to be converted, which formats to choose for conversion, and which approaches to apply from an operational point of view begins to emerge.

However, despite being theorized as one of the most successful digital preservation solutions, format conversion has not yet been sufficiently practiced. Even when the need to transfer electronic records from an obsolete format to a more modern one is adequately felt, the process is often delayed due to a lack of knowledge and expertise, as well as a lack of clear and precise guidelines and advice on how to carry out the conversion, including technical and operational methods.

This paper aims to address this issue by referring both to the international standards and guidelines and on the Italian “Guidelines on the creation, management and preservation of electronic documents”, issued by the Italian Agency for Digital Government (in particular with reference to”) and in particular will focus on the operational methodology for file format conversion contained in Annex 2 “File formats and conversion”

links:
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title: Preserving Users’ Knowledge of Contemporary and Legacy Computer Systems
creators: ["klaus rechert", "Dragan Espenschied", "Rafael Gieschke", "Wendy Hagenmaier"]
type: paper
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T14:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/preserving-users-knowledge-of-contemporary-and-legacy-computer-s/

abstract:
Preserving and ensuring access to operational knowledge is essential for future users of emulation technologies. Emulation allows for the collection of a vast array of computer systems and software products, each requiring specific operational knowledge for effective use. Beyond manuals and documentation, an important source of targeted operational knowledge comes from observing experienced users in action as they interact with these systems. In this article, we propose an automated approach to document user interactions during an emulation session. We then apply computer vision (OCR) and modern large language models (LLMs) to automatically analyze and distill knowledge from the captured data. This process allows the extracted (text-based) information to be easily retrievable via standard search utilities; furthermore, the information is prepared to become actionable for both humans and machines.

Keywords: Documentation, Emulation, Usability, Knowledge Management.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/tc52q3z1/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/tc52q3z1/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1I9VZCGTj0te1FLxFE0Cg5lbmiXawWS-pvU13PTud-dY/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b1911c5fa8cc4f6a896056eb7088ed030d5860e1edc148c78dae480a7f62bba0"}


creators: ["Andras Török", "Bettina Fabos", "Claude Zurcher"]
type: birds of a feather
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T15:25:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Filling a Void: New Digital Preservations Initiatives Around the World to Preserve and Share Vernacular and Family Photos

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/filling-a-void-new-digital-preservations-initiatives-around-the/

abstract:
Galleries, libraries, archives, and museums have had little interest in preserving the photos from family collections. How interesting then, that in the past decade, numerous independent initiatives in at least ten different countries have organically sprung up to fill this void. In every case, it's a small team, even a single person, whose passion for local history and archival photographs, and knowledge of web development, has led them to digitize historical photos, develop digital heritage portals, and create communities revolving around local history and collective memory. These cooperative history portal initiatives are surprisingly technologically innovative–offering sophisticated timeline, mapping, geolocation, crowd-source tagging, search/exploration, public discussion, and photo-matching tools that allow people from a particular place or country to explore historical photos most relevant to them, and to add their local expertise. These initiatives are also refreshingly innovative in terms of user experience and aesthetics, and have much to teach digital preservation communities about increasing and enlivening public engagement with historical photos. 
This panel presentation will present ten examples of cooperative photo history portal initiatives that have emerged independently in ten different countries:  Austria (Topotheque), Chile (Enterrano), Estonia (Ajapaik), Hungary (Fortepan), Israel (Dokuforte), Malta (MagnaZmien), Romania (Azopan), Russia (Pastvu), Switzerland (NotreHistoire), and USA (Fortepan US). Until recently, our projects have been doing synchronized swimming in parallel pools. However, we have recently found each other through various Creative Commons and individual outreach initiatives, and we decided to hold our first consortium meeting in summer 2023. Since then, we are meeting regularly and have created OPAN–the Open Portal Archive Network (https://opanglobal.org). Our goal is to share our practices and experiences, build open source sustainable code (to share), find other similar initiatives in other countries, raise awareness of the interest and importance of private family archives and the history of everyday people, and create a mosaic of open portal archives to preserve and make publicly available the world’s vernacular photos. 
We hope to present the myriad ways in which our individual efforts are inspiring people to engage in shared public memory, and find ways in which the digital preservation community can benefit from our work.

links:
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title: Meeting the Digital Preservation Needs of Smaller Organizations
creators: ["Jefferson Bailey"]
type: lightning talk
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T15:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/meeting-the-digital-preservation-needs-of-smaller-organizations/

abstract:
The practice of digital preservation tends to be well-established at larger institutions such as academic research libraries, governments and NGOs, and other well-resourced organizations. However, in aggregate the bulk of cultural heritage materials, including those in digital form, are held by the tens of thousands of smaller organizations dedicated to preserving local memory collections such as public libraries, historical societies, regional museums, and community archives. These smaller organizations are also more focused on preserving the lives and accomplishments of everyday citizens and local history -- collection building that greatly diversifies the archival record well beyond the institutional self-documentation or collections of famous/entitled people that tend to characterize the collections of larger organizations. Since 1996, Internet Archive (IA) has worked with over 1,500 organizations both big and small to provide digital archiving and preservation services, tools, expertise, advocacy, training and open-source technologies. In 2023, IA launched the Vault digital preservation service to better meet the needs of institutions, including smaller ones, that require an affordable, extensible, mission-aligned, non-profit digital preservation service option. In this paper/presentation, we will outline the many lessons learned from extensive discussion, research, needs assessment, and practical experience, both from the perspective of the institutions themselves and from the perspective of building a non-profit software-as-a-service platform that aims to meet the needs of the smaller LAM community. The paper will detail findings on the various challenges of doing digital preservation at smaller organizations, including financial/budgetary realities, issues of staffing and policy, technology capacity limitations, and overall program management and sustainability challenges. The paper will then describe how these challenges were addressed in product development, cost modeling, and community cultivation in building a digital preservation service that incorporates these findings into its service design. Finally, the paper will propose various strategies for digital preservation practices and community building to be more inclusive of smaller organizations and ways that the larger community can collectively empower smaller organizations to help advance the global digital preservation effort.

links:
{"citation_public_url": "https://zenodo.org/records/13863851", "citation_pdf_url": "https://zenodo.org/records/13863851", "citation_conference_slides_url": "https://zenodo.org/records/13863851", "citation_conference_notes_url": "https://docs.google.com/document/d/16S5qwg42Mjnxe22cdVxZH63tVCVMgs-m92o02THSgC4/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b208d828f7d0472f91d594fd9a1e7e1068f37cdd5e09419d8e7f69a4eb27e3fb"}


title: Cloudy Data With a Chance of Transfer: Towards SharePoint Transfer at UK Parliament
creators: ["Emily Chen"]
type: paper
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T12:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/cloudy-data-with-a-chance-of-transfer-towards-sharepoint-transfe/

abstract:
Since 2020 the day-to-day business of UK Parliament has moved to predominantly cloud-based ways of working and collaboration. It has moved away from using an on-premise Electronic Document and Records Management System (EDRMS) with data stored on network and personal drives; to a cloud-based Office 365 environment with the teams from both Houses storing and sharing data in OneDrive and SharePoint. This move created a need for a solution to transferring information of archival value out of its cloud based collaborative platform and into long-term storage and preservation whilst retaining the context within which they were created.
Transfer of information is complicated by the nature of cloud-based collaboration and storage in several ways. Firstly, when files can be viewed, edited, stored and shared by multiple users concurrently, it can be difficult to establish what the authoritative version of a file is. Secondly, with the proliferation of user applied metadata tags and labels, the context in which the files were created form as much a part of the archival record as the files themselves. Thirdly, there is the question of how to validate and authenticate files extracted from the cloud.
The preservation of this data moves away from preserving just the individual file to capturing the file and its contextual metadata. This paper describes the Parliamentary Archives efforts to explore and test the transfer and authentication archival data from the cloud and into their digital repository.

links:
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title: Analyzing Large Web Archive Collections Using Parquet Files
creators: ["Mark Phillips", "Sawood Alam"]
type: tutorial
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/analyzing-large-web-archive-collections-using-parquet-files/

abstract:
Web archives continue to grow in cultural heritage organizations around the world.  Improvements in the ability to identify, select, capture and replay these archived web resources are helping many organizations to meet their missions of preservation and access in the digital world.  With this increase of archived web resources, additional methods of analyzing large amounts of data are needed to understand the complexity of these collections and help make accurate preservation decisions about the content.

The Parquet format is an open source, column-oriented data file format designed for efficient data storage and retrieval. It has implementations in a variety of programming languages and acts as a standardized way of storing large datasets in many big data and distributed storage and analysis applications. It excels in the storage of tabular data with repeated values that are often queried to identify counts, sums, and unique sets of values. 

To demonstrate the potential for Parquet files to be used in analyzing web archives, we will use the End of Term (EOT) Web Archive as a data testbed for this tutorial. The EOT has been gathering snapshots of the federal web, consisting of the publicly accessible ".gov" and ".mil" websites since 2008. In 2022, the End of Term team packaged these crawls into a public dataset which they released as part of the Amazon Open Data Sponsorship Program. In total, over 460TB of WARC data was moved from local repositories at the Internet Archive and the University of North Texas Libraries. The EOT team generated Parquet files for the contents of each term's web crawls to allow for large-scale analysis of content and to answer questions about the data that previously had been challenging or impossible to answer.

In this tutorial we will bring a hands-on experience for the participants to analyze a substantial web archive collection. The tutorial will include introduction to some existing archival collection summarization tools like CDX Summary and Archived Unleashed Toolkit, the process of converting CDX(J) files to Parquet files, numerous SQL queries to analyze those Parquet files for practical and common use-cases, and visualization of generated reports.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/170qoj-FuFfEnuWsbQPVZTzK88PUp4rAARYXsR4WUD30/edit#heading=h.2sh8zqpg4185"}


title: What’s in the box: an exploration of container-based file format identification
creators: ["David Clipsham"]
type: workshop
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-16T14:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/whats-in-the-box-an-exploration-of-container-based-file-format-i/

abstract:
File format identification is generally accepted as a key digital preservation activity as it enables preservation practitioners to understand, manage, and mitigate format-related risks and challenges.

File format identification tools such as DROID and Siegfried use multiple methods to identify file formats, including by extension, by binary signature, and by container signature.

Previous iPres workshops (2018, 2022) have tackled binary signature patterns for file format identification. This interactive workshop will build upon these previous workshops and will explore container-based file format identification and container signatures.

The workshop will help participants gain practical skills in the analysis of complex digital files. There will be a brief recap on binary signatures for file format identification, making this workshop accessible for beginners and experienced practitioners and allowing attendees to become familiar with the workshop themes.

Participants will learn about the various structures of file formats, with a particular emphasis on multi-part formats, and how container signatures are used to identify many of these format types. Tools such as hex editors and file packaging utilities will be demonstrated and used to explore these file formats in more detail.

Participants will learn to recognize the indicators of candidate formats for container signature identification, and will gain an understanding of the structure and syntax of container signatures as used by tools such as DROID and Siegfried.

The workshop will cover research techniques for harvesting file format samples and format specifications that are used to verify findings.

Finally, participants will get hands-on with tools for creating and testing container signatures, and will gain familiarity with the process for submitting their file format research to the PRONOM team.

Experienced instructors will be on hand throughout the session to assist with the workshop activities and answer any questions.


title: Digital Preservation Maturity of Philippine Organisations
creators: ["Jonathan Isip"]
type: poster
keywords: ["standards and models", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-preservation-maturity-of-philippine-organisations/

abstract:
This poster reports on the results from a series of workshops with Philippine archivists to assess their organizations’ digital preservation practices using a variety of maturity models. Conducted following a training needs survey, the workshops guided 120 participants in assessing the digital preservation infrastructure of their respective organizations using a variant of the Digital Preservation Coalition Rapid Assessment Model (DPC RAM) which resulted in 89 completed assessments. The poster models the results as a spider chart and explores solutions to address findings that indicate a general lack of awareness, an absence of policies, and ambivalence from management to prioritize digital preservation as an essential program with human and financial resources to match.

links:
{"citation_public_url": "https://zenodo.org/records/13743226", "citation_pdf_url": "https://drive.google.com/file/d/1Ezx6h0lmTSw3KXpnPK0h-0f768QA5OX5/view?usp=drive_link"}


type: panel
keywords: ["information management principles", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Everybody in the TARDIS (Teams of Archival Research Data Information Specialists): Collaborative Efforts to Save Historical Data

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/everybody-in-the-tardis-teams-of-archival-research-data-informat/

creators:
["Bethany Anderson", "Mikala Narlock", "Poppy Townsend", "Sandi Caldrone", "Sarah Fox", "Shannon Farrell"]

abstract:
Why bring Doctor Who and the TARDIS into a discussion about data in archives? One, because it’s fun, and two, because this is a story about time travel, collaboration, and rescue. For decades, the Doctor has been traveling through time to perform quirky and creative rescue missions. Like historical datasets, each adventure presents unique challenges, but one thing remains constant: the Doctor works best with others, and the same is true of data rescue, which requires expertise in archives, data, and the related subject matter. Discovering usable, historical data in an archives can feel as delightful and magical as the best episodes of Doctor Who. It can also be as tedious and frustrating as the worst episodes, but like all good science fiction, even the worst bits pose illuminating questions.

How do current concepts of data and scholarship compare to historical ones? How do we find data that wasn’t labeled as data? How do we find data that wasn’t *thought of* as data? Once we find archival data, how do we transform it for reuse and analysis? What can historical data teach us about current best practices for documentation and vice versa?  Our research questions and knowledge structures determine what data will be acquired, how it will be arranged and analyzed, and also through what mechanisms it will be interpreted in the archives. Understanding all of this is integral to understanding how the data can be reused.

This panel discussion will bring together archivists, librarians, and data service specialists to share their experiences finding, stewarding, and using data in archives - the successes, frustrations, discoveries, pitfalls, and unanswered questions. Together, we will explore possible solutions to the challenges of bridging data science and archives such as: identifying search terms that might indicate data; inferring missing context about standard research practices at the time data was collected; finding data in unexpected places like annotations and correspondence; working across datasets while preserving document order and fragile materials; extracting data from handwritten narrative text, symbols, and drawings; working through historical challenges like species names that change over time; and, making human-readable data machine-readable.

links:
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title: It could happen to you: Thirty years of digital preservation in an ever-changing organization
creators: ["Inge Hofsink"]
type: paper
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T14:20:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/it-could-happen-to-you-thirty-years-of-digital-preservation-in-a/

abstract:
From the very start of digital preservation, KB National Library of the Netherlands (KBNL) has played a pioneering role in the digital preservation community. From the NEDLIB project in the 90s of the twentieth century, the worldwide first operational e-Depot in accordance with the OAIS standard in 2002, to important contributions to international research in digital preservation in the first years of the twenty-first century. KBNL shared its successes and knowledge with the digital preservation community by means of papers, professional visits and conferences. 
But at a certain point in time KBNL became a bit quiet, and remained quiet for a while. Until almost ten years later, when the organization brought renewed focus on its preservation activities. again on the world stage of the digital preservation community with the purchase of Rosetta and the achievement of CTS. 
But what happened in those quiet years, and more importantly, how did it happen, and most importantly, how do we prevent it from happening again?
In this paper, I share my personal reflections on the impact of organizational context on thirty years of digital preservation within KBNL, to unlock the past, present and future of digital preservation within our institution. In my opinion, it is of interest to know what the “embodied experience” is like from a practical point of view, and the personal perspective is important because preservation is more than just policy. Although sharing honest stories in public is, unfortunately, not usually an option, we think it’s important to be open to the community about our challenges, and things that have not gone as well as we liked, so we can all learn from those experiences and move forward together.

“Many times what we perceive as an error or failure is actually a gift. And eventually we find that lessons learned from that discouraging experience prove to be of great worth.”

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/3xr324r3/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/3xr324r3/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13829305", "citation_conference_notes_url": "https://docs.google.com/document/d/1b6uQj3CN_S_HmE4-L7B_CjWMX2WgcazRl2JAM-gTM_o/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/4ddf89491fa14b768053356fff184d51d5e1873012e04b299dadafeb331003eb"}


title: Scaling Up Digital Preservation Workflows With Homegrown Tools and Automation
creators: ["Shelly Black", "Brian Dietz", "Trevor Thornton"]
type: paper
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T16:20:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/scaling-up-digital-preservation-workflows-with-homegrown-tools-a/

abstract:
At NC State University Libraries, the Special Collections Research Center leverages an integrated system of locally developed applications and open-source technologies to facilitate the long-term preservation of digitized and born-digital archival assets. These applications automate many previously manual tasks, such as creating access derivatives from preservation scans and ingest into preservation storage. They have allowed us to scale up the number of digitized assets we create and publish online; born-digital assets we acquire from storage media, appraise, and package; and total assets in local and distributed preservation storage. The origin of these applications lies in scripted workflows put into use more than a decade ago, and the applications were built in close collaboration with developers in the Digital Library Initiatives department between 2011 and 2023. This paper presents a strategy for managing digital curation and preservation workflows that does not solely depend on standalone and third-party applications. It describes our iterative approach to deploying these tools, the functionalities of each application, and sustainability considerations of managing in-house applications and using Academic Preservation Trust for offsite preservation.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/icwasqi0/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/icwasqi0/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13778020", "citation_conference_notes_url": "https://docs.google.com/document/d/1dMRL3qzpezcrsdIwJp0CZMyzwMiXLHsEfODCSaxzGU0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/2ab4cdf39c204bddb28d6e6bb4f76afce407e1e298844e28aabaecca60f0fa85"}


type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Archiving Digital Marketing: Examining Preservation of Dynamic Content on the Web Through the Lens of Online Advertisements

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/archiving-digital-marketing-examining-preservation-of-dynamic-co/

creators:
["Alex Poole", "Christopher Rauch", "Mat Kelly", "Michael L. Nelson", "Michele C. Weigle", "Travis Reid"]

abstract:
The transition to digital marketing has revolutionized advertising, reflecting and shaping societal norms and trends. The “Saving Ads” project addresses the challenges of preserving these ephemeral digital artifacts, essential for understanding the evolution of advertising and its socio-cultural impact. The initiative focuses on technical solutions for archiving dynamic online ads and enhancing access to these critical resources for future scholarship. By examining the preservation of online advertisements and suggesting improved approaches for archiving dynamic online content, this project contributes to the documentation of digital history.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/x38rbwuu/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/x38rbwuu/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1Vwv6zUEo9Ghea51byXz0bIjTsi-y9VwoVMpHc0byzv4/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/0f216093b1c44efb9765c5fd30b0de776ef5b769fd03410182512a1e78a674e5"}


title: Digital Repository For African History Culture And Heritage - A Case of Keiyo Community of Kenya
creators: ["Chris Kiptoo", "Christopher Chepken", "Joseph Kiplagat"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T16:40:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-repository-for-african-history-culture-and-heritage-a-ca/

abstract:
The History, Culture and Heritage of a Community once it is cast in stone constitutes and remains a priceless jewel for posterity. Africa's cultural heritage is rich and diverse, shaped by thousands of years of history, traditions, and customs that have influenced art, music, fashion, and more across the world.The befitting way to celebrate this immense creativity is to showcase it on a digital platform. Kenya is endowed with a rich historical and cultural heritage and is popularly known as the Cradle of Mankind.
The Keiyo people, are part of the Kalenjin Community that reside in the Kenyan highlands of Rift Valley. The Keiyo as an ethnic group are a people who feel connected by a complex mix of kinship, culture, and history.
Keiyo History Culture And Heritage (KHCH) Centre has embraced the challenge of scanty community historical and cultural records. One of the goals in its workplan is to create a digital platform repository for the uniquely rich history, culture and heritage of the Keiyo Community. With the already thriving partnerships and collaborations with actors in the global North, Kenya and indeed Africa shall overcome the challenges facing its desire to bridge the gabs in the realization of equity in matters preservation and dissemination of its priceless ages-old indigenous knowledge driven rich history culture and heritage.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/mp5h8q05/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/mp5h8q05/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1QaM-23veDJpSDV0c31avxpj7N9yzi82UpA5LXQjgyRM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/32af20969ae4432e92ec34b4858d646eb0bc0e923d964404a63fd266c97ef4ee"}


title: The Floppy Disks in the Garage: physical preservation conditions and digital media
creators: ["Sara Janes"]
type: lightning talk
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T15:40:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-floppy-disks-in-the-garage-physical-preservation-conditions/

abstract:
This talk illustrates a case study of working with removable digital media previously stored in far-from-ideal conditions, in a small archives with minimal resources. The process included physical cleaning of disks, and resulted in over 90% of data being recovered and preserved. 

The preservation of born-digital materials begins well before they reach any archival institution. Records created in the 1990s and 2000s are often “saved” on removable storage media by their creators, and the longevity of those media is affected by their storage conditions. Institutions collecting private records must deal with these effects only at the time the records come to us.

In 2023, the Lakehead University Archives began acquiring records donated by Steve Mantis, a long-time activist and advocate for the rights of injured and disabled workers. The records in his fonds reflect close to 40 years of organising. 

Mantis’s records were stored in a hand-built outbuilding on his rural property. This two-story structure serves as a garage and home office, and is not insulated, heated, or air conditioned. There has been no water damage, and excellent air circulation has prevented any mould or mustiness. However, records in the building have been subjected to significant temperature swings (over a possible range of 80 degrees celsius) and insects have not been excluded.

The donation of records included just under 200 floppy disks. Work began with a full cleaning of all disks, including moving and checking under the shutters. Cobwebs and insect remains were removed carefully. Only then was it possible to transfer the information from the disks and prepare SIPs for ingest. Despite the storage environment, most disks were still in good condition. 

Digital preservation may often be talked about in the abstract, but case-studies like this demonstrate the very real material and practical challenges to preservation that are faced by small archives that comprise an important piece of local and regional heritage. This case also demonstrates how removable digital media may be more resilient to temperature extremes and other environmental challenges than one might expect.

links:
{"citation_public_url": "https://zenodo.org/records/13737775", "citation_pdf_url": "https://zenodo.org/records/13737775", "citation_conference_slides_url": "https://zenodo.org/records/13737775", "citation_conference_notes_url": "https://docs.google.com/document/d/1RnqtK66DuBgEZBSuTMC7aU8i32AMZQUp5X-Qi1AQdNg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e14395c2e38544b884534e3ad374a2f5eb92a4bb791941e1ba0222a6c969343c"}


title: Digital Preservation of the Kanuri Traditional Circumcision in the Context of Boko Haram Conflict
creators: ["Usman Ibrahim"]
type: lightning talk
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-preservation-of-the-kanuri-traditional-circumcision-in-t/

abstract:
Globally, conflicts and wars threaten sustainability of people’s tangible and intangible heritage. Traditional Circumcision (kaja) practice and ceremony which is a cultural heritage of the Kanuri people of Northeastern Nigeria is a rite of passage for young boys into adulthood. Presently, this practice stands the risk of fading away completely due to the mass displacement resulting from the Boko Haram conflict. The affected indigenous Kanuri communities are on the verge of loosing their sense of place and opportunity to express their cultural values and traditional knowledge. Currently we have tried to use various social media platforms through Communities of Practice to bring elders together and the youth in order to capture and pass this knowledge to the current and future generations. Despite these little efforts, lack of sustainable digital technologies to preserve and ensure accessibility of this knowledge, endangers the knowledge of Kaja. Therefore, there is the urgent need for digital preservation of these practices to salvage the situation before it is too late. 

The traditional circumcision is seen as the foundation for fostering lifetime unity and brotherhood amongst boys. This practice is associated with social cohesion of boys of the same age who become circumcised at the same time.
Through this rite, young boys are taught peacebuilding and how to live in harmony with other communities
The rites performed serves as a prayer for unhindered success for the boys throughout their lifetime.


Although there are several changes witnessed over the years due to modernisation and the recent insurgency, the study found that the core philosophy has remained intact at least within the elders. This knowledge can however die with these elders if concrete actions are not taken to preserve them. It is imperative to digitally preserve these knowledges and performances to make them accessible to displaced Kanuri people and the future generations.

links:
{"citation_public_url": "https://zenodo.org/records/13906269", "citation_pdf_url": "https://zenodo.org/records/13906269", "citation_conference_slides_url": "https://zenodo.org/records/13906269", "citation_conference_notes_url": "https://docs.google.com/document/d/1MToYP8iGZoTWR3l_d6IHQm8iNRXr1ozm5lJNA9ercLM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3ec04ee9969c4ac48501aa9100cd6f752a2085cce7cc414588e4c6fc22f07e98"}


title: From document to data(sets): A new lens into the National Library Singapore’s digital collection
creators: ["Belinda Chan"]
type: poster
keywords: ["managing access", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T09:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/from-document-to-data-sets-a-new-lens-into-the-national-library/

abstract:
In 2022, the National Library Singapore released the metadata of our digital collection in the form of **[open datasets][1]** comprising various formats like digitised books, maps, newspapers, images, audio-video recordings and websites for non-commercial analysis to facilitate new channels of discovery and benefits:

1.	**Accelerating organisational change through creativity and innovation** to improve existing research services.
2.	**Adapting to remain relevant with rapid technological changes and adopting modern tools** for content delivery and user engagement.
3.	**Leveraging artificial intelligence to enhance access of collections** by transcribing, translating, and transliterating digitised materials and datasets.
4.	**Offering machine-readable formats to use in interactive ways** like digital storytelling.
5.	**Contributing to digital scholarship** to uncover new insights.
6.	**Expanding collaborative opportunities** with heritage and new cross-sector players to enhance research.

Research opportunities for preserved data are promising and possibilities abound. Our digital collection has inspired collaborations with academic institutions. We participated in projects such as:

1.	**[Singapore Biographical Database][2]**, an initiative between the Department of Chinese Studies National University of Singapore, National Library Singapore, and Singapore Federation of Chinese Clan Associations featuring the networks of prominent Chinese personalities who made significant contributions to Singapore. 
2.	**[Southeast Asia Historical Maps][3]** led by Yale-NUS College to develop a database of digitised historic maps of Singapore and Southeast Asia to facilitate knowledge on maritime activity and trade.
3.	**[Singapore Ecological History Maps][4]** led by Asia Research Institute, National University of Singapore using GIS map layers of Singapore to illustrate land use and change, epidemics, and urban expansion.

As part of our service vision, there are further plans to:

1.	Provide thematic metadata open datasets.
2.	Offer open datasets for copyright free content from our digital collection.
3.	Provide other types of datasets like API.
4.	Work with partners to produce new datasets. 

From document to data(sets), the National Library Singapore has demonstrated forward thinking in our collections strategy to shift from physical to digital, and from digital to data(sets), leading to new opportunities for access, research, innovation, and preservation for our present and future generations.


  [1]: https://www.nlb.gov.sg/main/discover-and-learn/discover-our-collections/National-Library-Datasets
  [2]: https://sbdb.nus.edu.sg/
  [3]: https://historicalmaps.yale-nus.edu.sg/
  [4]: https://nus.edu.sg/nuslibraries/dsprojects/singapore_ecological_history_map/index.html

links:
{"citation_public_url": "https://zenodo.org/records/13341041", "citation_pdf_url": "https://drive.google.com/file/d/1jW121PvJxQBtfgH8ws3Q7_lA3c1zLPDf/view?usp=drive_link"}


creators: ["Alec Bradley", "Heidi Ramos", "Jessica Tieman"]
type: poster
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
GovInfo Digital Repository – Scaling Up to the Standards of Sustainable Trustworthy Digital Repository Certification

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/govinfo-digital-repository-scaling-up-to-the-standards-of-sustai/

abstract:
GovInfo to Scale
The US Government Publishing Office, GPO, is the only organization in the the United States to be named as a Trustworthy Digital Repository under ISO 16363:2012 Space data and information transfer systems -- Audit and certification of trustworthy digital repositories and certification under CoreTrustSeal, a peer-reviewed form of repository assessment. Currently, GovInfo ingests an average of 6,000 Submission Information Packages (SIPs) of Federal Government information content per week from over 25 Government organizations and authors. GovInfo collections include born-digital publications and government information published as early as 1789. GovInfo has over 3,393,462 Archival Information Packages of digital Government information objects. These packages contain more than 11.6 million individual PDF files, 30 million images, audio files, spreadsheets, and more. In FY23, over 195 thousand packages were added to GovInfo. The approximate volume of all AIP content is 99 TB. Depending on the complexity of the packages submitted for ingest, processing normally takes less than 5 minutes per package. In FY23, the repository received an estimated 1,1 billion document retrievals from GovInfo.

Through What Means?
GovInfo was established in 2009, prior to the commercial availability of many repository services. GPO has evolved and shaped the repository over time through a series of collection-defined metadata rules, file management operations, processors, and processing mechanisms through a series of micro-services within the overall architectural design of the repository. This poster will feature highlights of this repository design, including newly added tools that allow for multiple types of PDF validation, technical metadata extraction, PII detection, characterization of content, and custom, rule-based parsing of all content. Recent additions to the repository such as the Congressionally Mandated Reports collection highlights how GPO is adding additional machine-readable formats, responding to legislative requirements, and working with federal agencies to increase access to government information. GPO’s team will demonstrate GPO proactively responds to common problems such as file corruption, password protection, image quality, metadata errors, enhanced content description, publication linking, digital signatures, content navigation, among other common problems. Additionally, this poster will feature access points beyond our web interface including RSS, Sitemaps, APIs, and Bulk Data download functionality.

links:
{"citation_public_url": "https://zenodo.org/records/13643139", "citation_pdf_url": "https://drive.google.com/file/d/1vmPonbE8LNIcTL36HOSkimC6hUp97Z0B/view?usp=drive_link"}


title: Embracing the Gray of Digital Preservation
creators: ["Dan Noonan"]
type: poster
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/embracing-the-gray-of-digital-preservation/

abstract:
Digital preservation is not a destination, but an on-going journey. As such, we need to take steps along that journey, no matter how imperfect, to at least attempt to preserve those objects entrusted to us. For too long we had been frozen on our journey at Ohio State, when confronted with born digital collections at scale; stuck in the binary of how do we describe these collections at the item level to ingest them into our existing digital preservation repository, Digital Collections, or doing nothing at all. We had simply embraced the latter. 
However, in the summer of 2021 we began to scheme the development of a lightweight, cloud-based digital preservation platform that could complement our existing digital preservation repo. One that would be based upon the archival principle of more product, less processing (MPLP). As we began to engage stakeholders, as well as architect, build and test the repository, we actually realized that this new repo was much more in alignment with our collecting and accessioning practices. We were essentially building a digital version of archival and special collections stacks. A digital preservation platform that contains minimally described objects that are tied to their finding aids, where they are discoverable by our users; while being stored in a secure space where only the curators can “wander” just like our secured stacks. Therefore, we have created a “gray” or “dim” repository, which is neither “light” (allows patron access) nor “dark” (essentially no access). Launched in January 2024, the Gray Digital Preservation Repository, is now our default repo for born digital content.
This poster will document the journey we have embarked upon, along with the workflow and tools, open source and proprietary, that we have used to build and sustain this new environment. While acknowledging the privilege of our institution, we feel there are lessons learned from this journey that may benefit institutions of all sizes and resources.

links:
{"citation_public_url": "https://zenodo.org/records/13513821", "citation_pdf_url": "https://drive.google.com/file/d/1tj4LyqvDKE_fO5_aPU-BuwK3JenwVDqg/view?usp=drive_link"}


title: Dungeons & Documents
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/dungeons-documents/
creators: ["Ellen Fanning", "Feargal Keenan", "Lena Boese"]
type: game
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T13:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Dungeons & Documents is a two to four player competitive board game that is loosely inspired by popular games like The Settlers of CATAN and Snakes and Ladders. The lore behind our game, which combines a medieval setting with modern, digital technology, is essential to attracting players to the game and contextualizing the purpose and journey motif of the game. 

The story of Dungeons & Documents is set in the Kingdom of Archeion, which is split into five parts: four provinces, and one central Citadel. The Kingdom has entered a new era of peace after a long and brutal war, the "War for the Cloud", which began after the discovery of a new magic, which allows any kind of document to be replicated and kept in a ‘cloud’. King Codex III, in an effort to bind the provinces together by shared knowledge and community, has ordered that a chosen archivist be sent from each province bearing their land’s most important and treasured documents. In order to reach the Citadel, the archivists must travel over dangerous terrain full of threats that can weaken and even destroy their precious digital collections. For them to succeed, they must draw upon their knowledge of digital preservation practices so they may triumph over danger and take their place in the Citadel’s Renaissance Library. 

Across the course of the game, players have to keep preserving the three digital objects they have in their possession by doing backups (adding 'lives') and adding metadata (adding value). By linking backups to the common concept of 'lives' from video games and metadata to the concept of value, which is tallied up at the end of the game and which determines the winner, the game manages to incorporate digital preservation terms into game logic. Through the use of these simplified concepts and the journey motif, the game communicates the following basic digital preservation principles: the ongoing nature of digital preservation, the importance of backups, as well as the fact that the more metadata an object has, the more valuable it is.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1TECjLA7x-Wy1GeVBzuw5jjqsObbotGkgJbFvOfm-kpo/edit#heading=h.aar4tupij1po"}


title: Digital Preservation Then and Now: Reflecting on Ten+ Years Studying the Field
creators: ["Edward Corrado", "Heather Moulaison-Sandy", "Kayn Curry", "Teresa Soleau"]
type: poster
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-preservation-then-and-now-reflecting-on-ten-years-studyi/

abstract:
The study and practice of digital preservation has changed dramatically since the first iPRES conference in 2004. A relatively young field with practitioners and researchers setting research agendas and finding their way, digital preservation increasingly has been considered an essential aspect of work in the information professions – with substantial input from the fields of libraries, archives, and museums. This poster is intended for both new and seasoned researchers and practitioners interested in reflecting on the changes in the field, focusing on 2012 to the present day; it can serve as a benchmark as the field looks to the future. Participants will explore perspectives on changes in digital preservation over the past 10+ years and their implications for current and future practice.

In 2014, the first edition of Digital Preservation for Libraries, Archives, and Museums was published, following two years of research and writing. A second edition was researched in 2015-16. As writing is completed in 2023-24 on the third edition, this poster reflects on eight major changes in thinking about digital preservation that we have observed: 1) Technology/Systems; 2) Standards and “best practices”; 3) Environmental sustainability; 4) Funding and financial; 5) Supporting marginalized communities: 6) Community, collaboration, and consortial models; 7) Research; 8) Training and education. This poster will focus on these eight topics; as described below. We will be using graphical means when possible to present these ideas and to explore potential implications.

links:
{"citation_public_url": "https://zenodo.org/records/13662118", "citation_pdf_url": "https://drive.google.com/file/d/1ekCQBHVlOz7pT9zeQ9iR-b5pOv75XbTW/view?usp=drive_link"}


creators: ["Alessandra Bianchi", "Micha d'Ans"]
type: poster
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
From 'dark' and 'cold' to FAIR: steps towards a trusted preservation repository for scientific data at EPFL

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/from-dark-and-cold-to-fair-steps-towards-a-trusted-preservation/

abstract:
In 2020, EPFL introduced [ACOUA][1], a dedicated service designed to manage 'cold' datasets, such as supplementary data for articles and doctoral theses, completed research projects, or data retained following the closure of a lab or the departure of a researcher. 

Initially, the project aimed to address both dissemination and long-term preservation needs. Yet, following the tender process, the implemented service is solely oriented towards preservation. Consequently, ACOUA is a ‘dark’ archive, accessible only to authenticated users. This makes it challenging to communicate to researchers the full value of the service.

Overall, ACOUA enables to instate robust and OAIS-compliant workflows from data ingestion and curation to audit and retrieval, backed by detailed documentation and dedicated support for end-users. 
However, feedback from researchers emphazises the crucial importance of '[FAIRification][2]' for preserved objects.

This poster outlines the challenges encountered, strategies applied, and effective solutions implemented to meet the FAIR principles. 

Highlingts of the state-of-the-art include: 
 

FINDABLE 

A locally developed DataCite v.4.4 metadata generator streamlines the process of adding the metadata files to preserved objects. 

 
ACCESSIBLE 

Each preserved object is assigned a unique DataCite DOI. 
Pre-signed URLs enable the public access to datasets from ACOUA.
A specially developed connector facilitates the automatic transfer of datasets from ACOUA to Zenodo. 

 
INTEROPERABLE 

Currently, we maintain a basic OAI-PMH repository. 


REUSABLE 

Licenses and readme files are mandatory in ACOUA. 
DROID characterization and JHOVE validation of file formats are integrated into the process. 
A checksum check ensures the integrity of retrieved objects. 

 
Nevertheless, more needs to be done to reach full FAIRness. 
The poster also introduces new developments being considered for future work. Examples include, but are not limited to: 

Use features of the preservation tool to convert files to open formats at ingestions time (SIP), or to prevent obsolescence by evolving file formats on AIP/DIP copies. 
Explore existing ontologies for specific data collections within ACOUA. 
Integrate the linked data version of PRONOM, when available. 

Our ultimate goal is to establish ACOUA as a '[FAIR over time][3]' and trustworthy repository, for an enlarged community of re-users.


  [1]: https://actu.epfl.ch/news/acoua-a-new-archive-for-preservation-of-research-d/
  [2]: https://www.go-fair.org/fair-principles/fairification-process/
  [3]: https://zenodo.org/records/5797776

links:
{"citation_public_url": "https://zenodo.org/records/13626565", "citation_pdf_url": "https://drive.google.com/file/d/1qAQyagsi9xc0IyqjZODoDdk_zZBhT-c7/view?usp=drive_link"}


creators: ["Ana Luiza Castro do Amaral"]
type: lightning talk
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-19T13:45:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Rescue of information after fire: the case study of digital preservation of photographic cardboard of the National Museum/UFRJ

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/rescue-of-information-after-fire-the-case-study-of-digital-prese/

abstract:
The 2018 fire at the National Museum/UFRJ, a bicentennial institution located in Rio de Janeiro/Brazil, considerably affected the entire collection of the institution through the action of fire and the collapse of the upper floors of the Palace. Such loss includes the more than 11.000 glass plate negatives that documented the academic and scientific history of the institution. After the accident, the Memory and Archive Section of the museum (SEMEAR) took over the iconographic items of the extinct Photography Section, including a series of 219 cardboard with collages of printed photographs. After the archivist treatment, the cardboards were digitized, according to Brazilian norms for digital preservation. The following analyses revealed that part of these photographic cardboards represent printed samples of the lost glass plate negatives, constituting the last physical evidence of the lost collection. This highlights the importance of the preservation of this material and your scientific dissemination to promote the knowledge, the safeguard of the national memory and to offer full access to the general public. This collection illustrates scientific expeditions, former exhibitions, and didactic materials used by researchers at the National Museum, providing a valuable source of knowledge about scientific development in Brazil. This study case stands out the importance of document digitalization in the preservation of cultural collections preservation. Exemplifies how digitalization not only protects the historical and scientific heritage against possible loss, but it allows them to be shared and studied for the next generations. In summary, this experience with the photographic cardboards of the National Museum/UFRJ shows the crucial role of the process of the recuperation and preservation of a valuable cultural and scientific heritage, emphasizing the importance of the promotion of information access and the encouragement to academic research.

links:
{"citation_public_url": "https://zenodo.org/records/13754734", "citation_pdf_url": "https://zenodo.org/records/13754734", "citation_conference_slides_url": "https://zenodo.org/records/13754734", "citation_conference_notes_url": "https://docs.google.com/document/d/1TyATX9tJYvyL0Wx572QwHZp_tsNIPyhOnbkEfnzDWsg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/227a2716e87940519b21037d2c2726849f6e82d457d340e6926ae7ec5534600c"}


title: Piloting a Documentation Framework for Digital Preservation at the National Archives of Singapore
creators: ["Kevin Wong"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/piloting-a-documentation-framework-for-digital-preservation-at-t/

abstract:
In the leadup to the launch of its digital preservation system, the Records Management (RM) department of the National Archives of Singapore (NAS) is reviewing its current digital preservation operations to identify steps that could be taken to enable the operations to be scaled up.
 
The RM department oversees the digital preservation of government records transferred to NAS. In general, preservation-related decisions are currently recorded by the department in the following manner:
 
1.     Formal documentation containing instructions or high-level policy tailored for communication to government agencies. – Only major decisions are generally recorded while minor decisions and contextual information deemed unsuitable or irrelevant for external communication are usually excluded.
 
2.     Emails documenting decisions on specific activities or actions. – Easily lost as emails accumulate over time and emails containing decisions are mingled with emails which do not.
 
To ensure that there is a more structured framework to document decisions, NAS is currently piloting a documentation framework for digital preservation. Decisions made during preservation activities are recorded using a template based on the Architectural Decision Record (ADR) methodology. Where a decision is important enough that a higher-level policy or workflow document must be updated, this update is also recorded using a template based on ADR.
 
By implementing such a framework, NAS hopes to,
 
Implement preservation plans more consistently without duplication of work,
Improve governance and accountability for decision making,
Ensure institutional knowledge is retained, allowing new staff to learn and understand past decisions.
 
An important aspect of this pilot is to try and minimise the number of changes required to existing practices to not disrupt current operations. Existing documentation will be incorporated, while recording of operational decisions will carry on more intentionally and moved from email to ADR-based templates.
 
This lightning talk describes this pilot documentation framework for digital preservation and takeaways from the experience so far.

links:
{"citation_public_url": "https://zenodo.org/records/13379521", "citation_pdf_url": "https://zenodo.org/records/13379521", "citation_conference_slides_url": "https://zenodo.org/records/13379521", "citation_conference_notes_url": "https://docs.google.com/document/d/1FD-lIrViKGWNpBR8inlhbkoudzx4OqY7IM5C7anGIn0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3c201d717da7420295f0ae90d0b0b1e9787aeff96d2548fb8552074190b13848"}


title: A common SIP specification for shared digital preservation infrastructure
creators: ["Matthew Burgess"]
type: lightning talk
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/a-common-sip-specification-for-shared-digital-preservation-infra/

abstract:
The preservation of digital cultural heritage demands innovative approaches that not only safeguard diverse digital artifacts but also promote their long-term accessibility. This talk explores a collaborative initiative undertaken by a consortium of NSW Government cultural institutions to develop a system-agnostic Submission Information Package (SIP) specification as part of a broader digital preservation pilot project. The objective was to establish a unified framework that supports interoperability across diverse organisations while accommodating unique preservation requirements and metadata standards of each institution as part of a shared digital preservation solution.

Leveraging standards such as the Reference Model for an Open Archival Information System (OAIS), PREservation Metadata: Implementation Strategies (PREMIS), and the Bagit File Packaging Format, the project aimed to create a common SIP specification that could integrate seamlessly with any existing or future digital preservation system infrastructure. The development process involved comprehensive stakeholder analysis, requirement gathering, iterative design, and pilot testing with datasets from participating institutions. Several revisions were made to the original specification to better align with practical challenges and feedback from participating institutions. This iterative refinement process was crucial to ensuring that the specification could effectively handle the diverse nature of digital content and metadata practices across different institutions.

The resulting SIP specification not only streamlined the ingest process but also ensured a consistent approach to metadata and digital object management across institutions. This talk offers insight into collaborative processes and technical considerations crucial for developing shared digital infrastructure.

links:
{"citation_public_url": "https://zenodo.org/records/13667924", "citation_pdf_url": "https://zenodo.org/records/13667924", "citation_conference_slides_url": "https://zenodo.org/records/13667924", "citation_conference_notes_url": "https://docs.google.com/document/d/1b42Bd_pn9__lo1qwjKqh3fB46M9Dt_1hjO4ATMggwvg/edit#heading=h.3motvki8sysj", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/c4ff0ba130054fff8dfd6d0fb3f33463d66167c2df83459e89304b6b9778c302"}


title: Dialogues with the Past: Leveraging Conversational AI in Archives
creators: ["Chaja Libot", "Karim Dahdah"]
type: birds of a feather
keywords: ["managing access", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T13:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/dialogues-with-the-past-leveraging-conversational-ai-in-archives/

abstract:
Archives are treasure troves of historical and cultural information, but they are often inaccessible or unappealing to the general public. 

How can we use conversational AI to create engaging and immersive experiences that bring the past to life? How can we design narratives that are faithful to the archival sources, but also adaptable to the interests and needs of the users? How can we leverage the rich audiovisual material in the archives, without resorting to long and boring texts? 
These are some of the questions that we will explore in this interactive workshop, where participants will learn how to use conversational AI to create dialogues with the past.

The workshop will consist of three parts:
·	A brief introduction to the concept and potential of conversational AI in archives, with examples from VRT's projects and experiments.
·	A hands-on session where participants will work in groups to design and prototype conversational AI scenarios for different archival contexts, such as news, Video/audio-on-demand platforms, and education.
·	A plenary discussion where participants will share and reflect on their prototypes, and receive feedback from the workshop facilitators and other participants.

The workshop is aimed at anyone who is interested in exploring the possibilities of conversational AI in archives, whether they are archivists, researchers, journalists, educators, or storytellers. No prior technical or design skills are required, only curiosity and creativity. 

By the end of the workshop, participants will have gained a basic understanding of the principles and challenges of conversational AI in archives, and will have developed some ideas and skills to apply it in their own contexts.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1Un873sxXml6upYlDOyiRVbPmqO_KFlXl8JLM9fkrjyY/edit#heading=h.aar4tupij1po"}


title: DART: Digital Archivist’s Resource Tool
creators: ["Nathan Tallman"]
type: tool demo
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T12:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/dart-digital-archivists-resource-tool/

abstract:
DART is a free and open-source tool created by APTrust for packaging content for digital preservation. Users can employ a GUI or a CLI to select content easily, package it in a BagIt bag, and transfer it using SFTP or S3. Users can export workflow configurations for easy sharing and deployment across an organization.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1tSJimjLpVuNNMjbB3KZ5gPwYh7j3jrlWt1Vjsygx4yc/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3c14f516b3bb42e6808a7c66fd54429b36d34b3d55634a3fb48a382b6aaa18f0"}


title: Irish Language Digital Preservation and Open Research Terminology
creators: ["Kevin Long", "Noelia Romero"]
type: poster
keywords: ["communications and advocacy for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/irish-language-digital-preservation-and-open-research-terminolog/

abstract:
The poster will describe a collaborative effort between the Digital Repository of Ireland, Goais, Fiontar & Scoil na Gaeilge (Interdisciplinary School of Irish) at Dublin City University and the University of Galway to draft a standardised set of Irish language terms relating to Digital Preservation, to produce the list as a publication and to disseminate the list to the Digital Preservation community in Ireland. The list will also be published  online at tearma.ie and on the Gaois database. Irish remains a second and minority language in Ireland, and the project attempts to fill gaps in the existing vocabulary of Irish language words and expressions to account for digital preservation activities. 

The hope is that the project will both facilitate greater Irish language description and accessibility in relation to digital preservation activities while also allowing for superior Irish and dual language integration of resources that are the subject of digital preservation by researchers working in Irish.

The poster will describe the process by which existing preservation terms were collated and how we have identified gaps in the list, created new translations and produced a standardised set after review. It will also include examples from new list of terms and information on existing resources. A draft set of the terms will be presented at the DPC UnConference in Dublin in May 2024 - feedback and outcomes from this review will also be included in the poster.

links:
{"citation_public_url": "https://zenodo.org/records/13643055", "citation_pdf_url": "https://drive.google.com/file/d/15B_EzcbBuKvnfHL8ngew-yinRK9OzUma/view?usp=drive_link"}


title: Paradox in Paradox Database
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/paradox-in-paradox-database/
creators: ["Pawel Jaskulski"]
type: poster
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Paradox in Paradox Database - Hybrid Asset Preservation

In November 2023 the Paul Mellon Centre for Studies in British Art (PMC) acquired a unique digital resource on English stained glass and church architecture of the nineteenth and twentieth centuries, created by Dr Michael Kerney (1934–2022), an acknowledged authority on the subject. The database was created with Paradox system and stored locally on a personal laptop IBM ThinkPad R40e, a model released by IBM in October 2003 and discontinued year after in October 2004. The database has never had a front-end. Access to data was provided by paper print outs sent by Michael by mail. Although archival science dictates that we should always preserve the records in the way they were used this approach will not serve well our current archive community. We are now considering different ways of preserving the datasets: 

 - Reverse engineering approach – aimed at preserving the data and the way on which it was accessed. Is it important to preserve the way the data was used? The database has never had a front-end. Access to data was provided by paper print outs.
 - Content-centred approach – focus on content of the tables and migration of data into open format (CSV, evaluate SIARD). Provide access to data by publishing the datasets or developing a new access system.

links:
{"citation_public_url": "https://zenodo.org/records/13683476", "citation_pdf_url": "https://drive.google.com/file/d/1heZkhe6jWyDMkOnvZ34ek-6dGaFeqgc6/view?usp=drive_link"}


title: Monitoring the digital preservation process
creators: ["Siarhei Kulakou"]
type: poster
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T09:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/monitoring-the-digital-preservation-process/

abstract:
The National Library of Norway needed a simple way to visualize how the digital collection continuously grows. Additionally, there was a need to monitor the flow of data at all times. 

We chose to use Grafana as the monitoring tool for this purpose. Grafana is open source and is a web application that can run on multiple platforms. It provides business insights and interactive visualization of statistics. It allows displaying charts, graphs, and alerts on a website connected to supported data sources. 

We chose to use Grafana for the following purposes: 

Statistics showing the inventory for preservation. Here, we can display the growth in the number of archival packages, number of files, and data volume. This can then be differentiated by media type (text, moving images, audio, images, and web archives). Within each media type, we can further differentiate by subtypes. This has proven to be very useful and is a simple way to demonstrate what is preserved digitally in the National Library. 

Monitoring of throughput. Here, we create graphs that show the flow of data from submission to finished preserved archival package for multiple production lines. This enables us to see bottlenecks and queues that may arise in the ongoing production. This allows us to quickly assess the "health" of the system and take action before the problem becomes too large.

links:
{"citation_public_url": "https://zenodo.org/records/13682379", "citation_pdf_url": "https://drive.google.com/file/d/17jQcO-YgkU46OzLac9cbc3hkFWxsyM8c/view?usp=drive_link"}


title: Workflows in a consortial long-term archiving infrastructure
creators: ["Natascha Schumann"]
type: poster
keywords: ["governance, resourcing, and management for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/workflows-in-a-consortial-long-term-archiving-infrastructure/

abstract:
The documentation of workflows within only one institution is already challenging and time-consuming. But how can workflows within a consortium with several institutions be represented and handled? The poster describes how existing workflows from different institutions can be combined and linked. 
In the LaVaH consortium twelve Hessian universities and unversities of applied sciences work together with the headquarters of the hebis library network for a common digital preservation network of digital data in Hesse. Based on a distributed infrastructure, the local data curators are responsible for curating and selecting objects for preservation and creating the submission information packages (SIP). The archiving process is carried out centrally by the hebis headquarters.
The institutions have different types of data that need to be archived. There are also different collections within an institution, which come from different sources and go through their own workflows in the run-up to long-term archiving. Different ingest formats are defined for the respective collections, i.e. the form in which the submission information packages (SIP) are packed and the format in which the metadata is delivered. Accordingly, the processes and tools that accompany the path from existing data and metadata to a SIP are different. Various tools are used at the institutions, e.g. for digitizing historical sources. It therefore makes sense to exchange about the partners' approach and to check if existing routines and tools can be reused by other institutions. 
To achieve a structured overview of the various processes and workflows all partners are asked to describe the workflows in their companies, as well as to identify who is responsible and name the tools used. The results are presented in an internal workshop.
The poster describes the different workflows with possible overlaps and interfaces on the one hand and the process towards a common understanding and representation on the other.

links:
{"citation_public_url": "https://zenodo.org/records/13646719", "citation_pdf_url": "https://drive.google.com/file/d/13yHIxJzEAvz2hC6fn_itnX8t3Uj9Xu4_/view?usp=drive_link"}


title: Migrating data without original checksums
creators: ["Thomas Edvardsen", "Trond Teigen"]
type: lightning talk
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T13:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/migrating-data-without-original-checksums/

abstract:
The National Library (NLN) has been using SAM-FS (Oracle HSM) as a bit-repository since 2007. SAM-FS is soon reaching "EOL". The NLN has recently developed a front-end software solution called DPS (Digital Preservation Services). DPS uses HPSS from IBM as underlying bit-repository. DPS/HPSS is intended to replace SAM-FS as the preservation solution for digital objects. DPS requires that all objects must be delivered with associated checksums. 

In the old SAM-FS bit-repository, many objects lack checksums, especially material from the first years of its use. All objects in SAM-FS are stored in 3 instances. If differences were to be uncovered between the 3 instances, there are no checksums to verify which instance is correct. The total amount of data to be migrated from SAM-FS to DPS is approximately 14 Petabytes. It is estimated that about 1/3 of these data lacks checksums. 

**Challenge**: How could we ensure that objects migrated from SAM-FS to DPS are the same as those originally archived in SAM-FS when original checksums do not exist? 

**How we solved it:** Based on access to multiple instances of the preserved objects, stored on different media in SAM-FS, we created a workflow that migrated objects from SAM-FS to DPS using checksums pre-generated from the tape instance to verify the disk instance. This ensured that the migrated data was considered "authentic" relative to the time it was submitted to the SAM-FS bit-repository. 

**Result**: So far, we have re-archived 3 Petabyte. Generating checksums has prevented data loss in the migration process in one specific case. We experienced that a number of files we read from the disk copy in SAM-FS had incorrect checksums. It turned out that one of the archive disk systems had a corrupt file system after an unexpected shutdown. The way we had created and stored checksums before starting the migration allowed us to quickly discover that there was something wrong with many files to be migrated. If we hadn't had these pre-generated checksums and just relied on reading the disk copy from SAM-FS, generating checksums, and then sending the object to DPS, data would have been lost.

links:
{"citation_public_url": "https://zenodo.org/records/13681583", "citation_pdf_url": "https://zenodo.org/records/13681583", "citation_conference_slides_url": "https://zenodo.org/records/13681583", "citation_conference_notes_url": "https://docs.google.com/document/d/1lDWYct0heJztUyK5nOaDaLFRBO-Yx4PXT5URfiK3xZo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/fac102093df84a8c93031824fad34cd95d7f83fd04574b0884545e07bee9e47f"}


title: Simplify to Amplify: Rearchitecting for Preservation in the Cloud
creators: ["Allison Ruffner"]
type: lightning talk
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T11:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/simplify-to-amplify-rearchitecting-for-preservation-in-the-cloud/

abstract:
This presentation delves into the rearchitecting of a preservation archive service to demonstrate the transformative potential of the cloud to bolster the capabilities of preservation systems for long term sustainability, resiliency, and scalability. Despite inherent technological complexities, obscure jargon, and potential pitfalls, such as unexpected costs and security risks, this presentation advocates for a simplified approach as the key to unlocking the full benefits of cloud platforms for preservation activities. Explore distinct steps and discrete actions across the entire ecosystem that improve security posture, reduce operational and development efforts, and lower the costs of computing resources based on industry concepts. By implementing these streamlined approaches, preservation organizations can effectively harness the power of the cloud to achieve far greater capacity with a minimalist strategy. Using the real-world experiences of a small tech team, this presentation aims to equip preservationists, preservation technologists, and leadership with the insights and strategies to successfully implement scalable, efficient and secure cloud solutions, for a sustainable preservation future.

links:
{"citation_public_url": "https://zenodo.org/records/13226918", "citation_pdf_url": "https://zenodo.org/records/13226918", "citation_conference_slides_url": "https://zenodo.org/records/13226918", "citation_conference_notes_url": "https://docs.google.com/document/d/1FD-lIrViKGWNpBR8inlhbkoudzx4OqY7IM5C7anGIn0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3c201d717da7420295f0ae90d0b0b1e9787aeff96d2548fb8552074190b13848"}


title: Passing the Baton: Discussing the Future of the Digital Preservation Storage Criteria
type: birds of a feather
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T15:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/passing-the-baton-discussing-the-future-of-the-digital-preservat/

creators:
["Andrea Goethals", "Cynthia Wu", "Eld Zierau", "Jane Mandelbaum", "Nancy McGovern", "Sibyl Schaefer"]

abstract:
The Digital Preservation Storage Criteria Committee has worked on creating and refining the DP Storage Criteria for almost a decade. As members have rotated off and the remaining members face increasing time constraints, we recognize that we need to broaden our approach to stewardship of the Criteria and work with new partners who can help with ongoing revisions and maintenance. But who will best help steer the boat?  Come discuss the possibilities with us and help influence the DP Storage Criteria's future!

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/19v1k_vTyjmhFXMgXiwzHy9ChesEc-OkIjn9uqMTRfdo/edit#heading=h.aar4tupij1po"}


creators: ["Cynthia Wu", "Joshua Ng"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-19T11:20:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Navigating realities in Digital Preservation: Insights from the Utaina Audiovisual Digitisation Project

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/navigating-realities-in-digital-preservation-insights-from-the-u/

abstract:
At the National Library of New Zealand and Archives New Zealand, the Utaina project undertakes the task to digitise 70,000 audiovisual items between 2020 and 2025, to digitally preserve collections and holdings that are stored on historical and now 
obsolete at-risk magnetic media formats. 

At this scale, the project confronts the pragmatic realities of digital preservation, where decisions are shaped by budget, time and resource constraints, while balancing the needs and sustainability of long-term preservation. This lightning talk delves into how these factors shaped our choices in formats, workflow designs and automation. It will also identify future opportunities where AI can be used to improve the digitised files and create new avenues for preservation and access to cultural heritage and government records.

links:
{"citation_public_url": "https://zenodo.org/records/13656147", "citation_pdf_url": "https://zenodo.org/records/13656147", "citation_conference_slides_url": "https://zenodo.org/records/13656147", "citation_conference_notes_url": "https://docs.google.com/document/d/1Hf-VavCLYwGskk3JdDbnPOALZtP2Yd4w2pe_5Evkxg8/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/95ca2a083ac641f99b58185549d7c5407e49ac128c9e45efb96d32698a8f023a"}


title: Digital Preservation Storage Criteria Game
creators: ["Cynthia Wu", "Eld Zierau", "Jane Mandelbaum", "Nancy McGovern", "Sibyl Schaefer"]
type: game
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T11:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-preservation-storage-criteria-game/

abstract:
The Digital Preservation Storage Criteria Working Group would like to share a revision of the Digital Preservation Storage Criteria Game, first played at iPRES 2018. Players will learn about the Criteria (preservation storage considerations for digital material), consider how they are important in different contexts, and practice explaining why they’re important in their context.
This version has new and revised Criteria cards, based on recent work to map the Criteria to relevant international digital preservation and information technology standards, and feedback from the Working Group's workshop at iPres 2023.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1EpqhS1yogf1EkXxEsvlrgdWsdiCqR3NlRDoxBH8bUng/edit#heading=h.aar4tupij1po"}


title: Reach for the (cloudy) Sky! Exploring cloud-to-cloud archiving of digital records
creators: ["Kirsten Arnold"]
type: lightning talk
keywords: ["metadata standards and implementation", "scaling up"]
license: UK Open Government Licence v3
date: 2024-09-19T13:40:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/reach-for-the-cloudy-sky-exploring-cloud-to-cloud-archiving-of-d/

abstract:
The National Archives (UK) is committed to making transfer of digital records faster, easier and more scalable. Our Transfer Digital Records (TDR) service allows depositors to upload records from a network drive environment. However, an increasing number of users (c86% of UK public record bodies) now use cloud ecosystems, mostly SharePoint but also Google drive. Our current digital transfer process requires users to extract records from the cloud before transfer (through re-upload to the cloud). This is slow, inefficient, error-prone and, most importantly, can disrupt or lose metadata (particularly dates). It also introduces challenges in selecting export formats. A significant volume of records are affected – both current records and legacy data that has been migrated to the cloud. Scalability is essential.

This lighting talk will describe a feasibility study into enabling users to send records directly from depositors’ SharePoint services to the Archive, quickly, securely and without loss of metadata or file integrity. The study engaged with external partners including Microsoft.

Criteria for maintaining integrity were identified:
•	Transfer user is clearly identified throughout the process
•	Transfer consignments are identified and tracked
•	Users can select which records to transfer
•	The Archive can securely access only selected records
•	Comprehensive metadata is harvested without disruption
•	Metadata is in a form suitable for ingest into archival systems
•	Files are harvested and uploaded to the Archive for ingest
•	Harvesting triggers AWS step-functions which automatically initiate archival processing
•	User administration, registration and compliance policies are met
•	Security and accessibility standards are met

The study identified implementation options including full or minimal integration with a 3rd party app and bespoke development. The talk will outline the options and discuss some outstanding questions which we continue to explore:

•	Research into usability and adoption rates
•	Research into how depositors organise SharePoint metadata
•	Understanding how the Archive wishes to consume and process harvested records and metadata, including custom metadata and tags
•	Scaling constraints on records size or volume
•	Sustainability of the app approach, including ownership models, costs, maintenance, support, exit strategy

links:
{"citation_public_url": "https://zenodo.org/records/13684688", "citation_pdf_url": "https://zenodo.org/records/13684688", "citation_conference_slides_url": "https://zenodo.org/records/13684688", "citation_conference_notes_url": "https://docs.google.com/document/d/1lDWYct0heJztUyK5nOaDaLFRBO-Yx4PXT5URfiK3xZo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/fac102093df84a8c93031824fad34cd95d7f83fd04574b0884545e07bee9e47f"}


title: TDR: the hard drive forward
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/tdr-the-hard-drive-forward/
creators: ["Kirsten Arnold"]
type: poster
keywords: ["information technology for dp", "start 2 preserve"]
license: UK Open Government Licence v3
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
The National Archives (UK) has archived born-digital records for over 20 years. However, our records transfer process (using hard drives) has historically been slow and error-prone. Depositors struggle with technically demanding requirements for preparation and characterisation of digital records. We offer guidance and training but we need to do more.

In 2020 we embarked on the development of a cloud-based service for digital transfer. The new service, ‘Transfer Digital Records’ or TDR, helps UK Government departments upload, prepare and transfer custody of digital public records to TNA for permanent preservation and access. TDR addresses pain points for depositors, removing the need to install digital preservation tools client-side, eliminating metadata spreadsheets, and reducing back-and-forth of records. TDR delivers a more complete, better-structured and more timely record to the archive.

TDR allows transferring departments to upload records via a browser, it performs automated checks including checksums (compared before and after upload), metadata extraction, file format identification and virus scanning. The interface lets users add custom metadata and describe sensitivities and access conditions.

TDR is being built following Agile principles. Our Users are central to the design of the service. We conducted a thorough Discovery (proof-of-concept) followed by a fast Alpha (functional prototype), testing with users all the way. TDR is being built in the open - our code is available for re-use. We’re happy to discuss how others might integrate elements of TDR into their workflows.

The initial service was released in public Beta in April 2023 and has already made it easier and faster to transfer records. We are seeing daily small transfers of digital records to the archive, allowing us to move away from large batches towards a ‘little and often’ principle which brings records into the safety of the archive much earlier.

We are working to widen our scope to accept records directly from cloud ecosystems such as SharePoint or Google. We also wish to increase automated processing to help our users, for example, by detecting (near-)duplicates of records already in the archive or flagging potentially sensitive content. This poster showcases the TDR journey and explores future challenges.

links:
{"citation_public_url": "https://zenodo.org/records/13684925", "citation_pdf_url": "https://drive.google.com/file/d/1oxLNXb1llzEBkG_wDjpqWLrBPbwy7UPT/view?usp=drive_link"}


title: Preserving digital news by partnering with newspapers and their platforms
creators: ["Karen Hanson"]
type: poster
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T13:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/preserving-digital-news-by-partnering-with-newspapers-and-their/

abstract:
After researching the digital news preservation landscape in the USA, Portico identified a potential gap. While libraries and archives have strategies for preserving print newspapers, hyper-local digital newspapers are less likely to be preserved. This is at a time of rapid loss of hyper-local print news and an increased dependence on digital-only news.

A mechanism for preserving digital news is web archiving, but due to the rapid turnover of stories on news websites, it can be difficult to visit the site frequently enough to capture every article. Some newspapers provide RSS feeds, but not all, and it can be difficult to detect corrected articles in these feeds. Other newspapers implement a subscription model and cannot be harvested without a special arrangement. Some newspapers are aggregated into larger databases, but these often don’t include the smallest digital-only platforms and are for-profit subscription services that may not be preserved by a third party.

Portico is a community-supported dark archive for scholarly material that forms agreements and works with publishers to preserve their content. Based on this research, Portico initiated a pilot to determine if digital news articles could be managed in a similar way to journal articles. Portico partnered with a single newspaper and worked with their content management system provider to retrieve an XML export of every article. The XML and supporting files (photos etc.) were successfully ingested into the archive and were similar to journal articles. To confirm if this was repeatable, Portico worked with another newspaper on the same platform and reused the workflow with few changes.

Portico is repeating this experiment with two more newspapers on different platforms. If the content can be archived from each, Portico will seek to expand the work and develop a business model to support a broader effort in digital news preservation. An early step will be to reach out to the ~3000 newspapers on the platforms that have already been configured.

For the poster, the author will share details of the process used for this project and seek feedback from the community about the value of this approach for preserving digital news.

links:
{"citation_public_url": "https://zenodo.org/records/13621505", "citation_pdf_url": "https://drive.google.com/file/d/1xu-LQuCz3VM38X_sEVfOhBzXE5qMFyRW/view?usp=drive_link", "citation_conference_notes_url": "https://docs.google.com/document/d/1bukG4bEvICUzC-Fp3KAcHmq2wRuqU8x67PRAuX-RwR4/"}


title: Make your list, check it twice: Curatorial preservation checklist for repositories
creators: ["Beth Knazook", "Erin Clary", "Mikala Narlock"]
type: poster
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T13:40:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/make-your-list-check-it-twice-curatorial-preservation-checklist/

abstract:
As research data grows in volume and complexity, concerns about maintaining long-term access to valuable datasets are heightened. Preservationists need comprehensive information about datasets' creation, relevance, and long-term value to support informed preservation decisions. Our proposed solution is to involve data curators in appraisal for preservation early in the dataset deposit processing order to capture the richest possible understanding of a dataset’s current and perceived long-term usefulness. By leveraging their unique position working with depositors, curators can collect essential information to inform preservation decisions and reduce duplication of effort in (re)appraisal over time. 

In this poster presentation, we will share recent efforts to finalize and publish an appraisal checklist to be used by data curators at the point of ingest, in their interactions with depositors, and then later, by preservationists during a (re)appraisal process. Join us to explore how integrating long-term appraisal into data curation can ensure better decision-making by preservationists over the long-term, minimizing environmental costs and duplication of effort while also preparing better for changes in ongoing research needs.

links:
{"citation_public_url": "https://zenodo.org/records/13645948", "citation_pdf_url": "https://drive.google.com/file/d/1oQjYjNiuhVcMPLM27BDaEX-FJbxQPXF-/view?usp=drive_link", "citation_conference_notes_url": "https://docs.google.com/document/d/1TyATX9tJYvyL0Wx572QwHZp_tsNIPyhOnbkEfnzDWsg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/227a2716e87940519b21037d2c2726849f6e82d457d340e6926ae7ec5534600c"}


title: XDCAM digital transfer project
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/xdcam-digital-transfer-project/
creators: ["Laura Ulens"]
type: lightning talk
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Meemoo, the Flemish Institute for Archives, is a non-profit organisation committed to supporting the digital archive operations of cultural, media and government organisations.  One of meemoo’s core objectives is digitising endangered audio-visual heritage. Since 2013, meemoo has been working together with 10 regional broadcasters to safeguard their archives. From 2013 to 2020, we mainly prioritised the digitisation of analog archives, focussing on video tapes such as Betacam SP. In these digitisation projects, meemoo stuck to a certain procedure where the regional broadcasters prepared the tapes by barcoding, cataloguing and packaging, while the digitisation itself was executed by an external service provider, and the digital files were archived into the meemoo archive. In 2021 we set up a unique project for the digital transfer of a specific digital carrier format used mainly by regional broadcasters in Flanders: the professional disc or XDCAM, where the regional broadcaster functioned as both content and service provider.

XDCAM, a video carrier using optical disc, was in use by Flemish regional broadcasters from approx. 2007 until as recent as 2019. The aim of meemoo’s digital transfer project was to ensure the sustainable preservation of the material stored on these discs for two specific regional broadcasters.

Due to these discs’ unique character  - the use of an optical disc instead of tape - a custom approach which differed from meemoo’s previous digitisation projects was required. For this project we relied on a combination of meemoo’s experience with common digitisation practices and the digital ingest flow, as well as on the technical equipment and knowhow of the regional broadcasters.

The project allowed for the digital transfer and ingest of over 55.000 clips from almost 6000 XDCAM discs for the two regional broadcasters. However, this was not without challenges. From the registration of the carriers, to the transfer process, to the submission and subsequent ingest into the meemoo archival system several hurdles had to be overcome. This gave us valuable insights for the future on how to better approach these types of projects where the carrier lies somewhere on the border between the analogue and the digital.

links:
{"citation_public_url": "https://zenodo.org/records/13683066", "citation_pdf_url": "https://zenodo.org/records/13683066", "citation_conference_slides_url": "https://zenodo.org/records/13683066", "citation_conference_notes_url": "https://docs.google.com/document/d/1q7uNrEVGePdeRV2G9qDrO4AfNgIr2YY_xpKU99e61Yo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/33b18535dd5843ffb8f79c836fadf7895bec43f73c7f4e4682ff38249050ad85"}


title: Digital Records Management for artist-run centres
creators: ["Andres Resto-Spotts"]
type: poster
keywords: ["information management principles", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-records-management-for-artist-run-centres/

abstract:
This poster will outline the ways in which Western Front Society, an artist-run centre based in Vancouver, BC, Canada, has developed and implemented digital preservation strategies, and how the work that has been done is applicable and beneficial for the broader non-profit arts sector in British Columbia and beyond. The first section of the poster will focus on the migration of digital assets to Collective Access, and how that system was customized to manage the Western Front archives, including digital assets (video, audio, images) and cataloging works and collections using the VRA Core principles. Then, the poster will outline the recent digital records management developments at Western Front, including email archiving using ePADD, web archiving using Conifer, and policy development, all of which is being designed to share with similar organizations dealing with arts and artists’ archives. 

This submission will be of interest for iPres attendees who work in organizations that struggle with funding and/or staffing resources, as it allows for an opportunity to speak about the challenges of small organizations dealing with idiosyncratic digital archives. Our work in this area began with a video digitization project and has grown into a website redesign, database migration, and a file server reorganization. 

Viewers will be able to interact with the poster through screenshot images from our various platforms (Collective Access, ePADD, Conifer), and can watch embedded samples from our historic videotape archives.

links:
{"citation_public_url": "https://zenodo.org/records/13507914", "citation_pdf_url": "https://drive.google.com/file/d/12nFjcQcd5F5lfWTKlYuuMcHAq9w1i4I0/view?usp=drive_link"}


title: Getting Started with Digital Preservation: Practical Advice and Embracing “Good Enough”
creators: ["Marcella Lees"]
type: poster
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/getting-started-with-digital-preservation-practical-advice-and-e/

abstract:
This poster highlights my efforts to introduce and advocate for digital preservation at Southern Illinois University Edwardsville (SIUE). Southern Illinois University Edwardsville is a mid-sized public University in the initial stages of developing a sustainable, scalable digital archives program that is built with long term preservation in mind. The presentation will focus on lessons learned, providing realistic advice to other individuals working with limited resources who are in the beginning stages of advocating for digital preservation at their institution. I will reflect on the challenges of building a sustainable program from scratch while in a short-term position, and offer practical solutions for long term preservation that do not rely on specialized technical knowledge. The poster will give examples of what worked for our library and what didn’t work, and will address how to determine priorities and what can be “let go” when ideal digital preservation is not an immediately attainable goal. Finally, I will report on my experience migrating from SIUE’s unregulated and unmonitored internal “dark archive” server to our newly purchased Preservica site.

links:
{"citation_public_url": "https://zenodo.org/records/13683154", "citation_pdf_url": "https://drive.google.com/file/d/10T59eru6SBbWlQhJG9VCk61AnzJ-n3nQ/view?usp=drive_link", "citation_conference_notes_url": "https://docs.google.com/document/d/16S5qwg42Mjnxe22cdVxZH63tVCVMgs-m92o02THSgC4/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b208d828f7d0472f91d594fd9a1e7e1068f37cdd5e09419d8e7f69a4eb27e3fb"}


title: Digital Preservation in the Brazilian Justice System
creators: ["Fernanda Maciel"]
type: poster
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T13:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-preservation-in-the-brazilian-justice-system/

abstract:
The digital transformation in Brazilian public administration has created an urgent need to produce, maintain, preserve, and provide access to authentic and reliable digital records. With the advent of technological advances, digital transformation, and the coronavirus pandemic, these changes have become essential throughout Brazilian public administration. This poster presents an overview of the current state of digital preservation of records related to the Brazilian justice system. The objectives of the research are to identify Brazilian public institutions that work with the digital preservation of records within the scope of the justice system, analyze the digital preservation actions established in normative acts and on the websites of the selected institutions, request access to information related to the organizational resources of the digital preservation of these institutions, and diagnose digital preservation actions in the Brazilian justice system based on the institutions researched and the organizational resources made available in the Digital Preservation Coalition's Rapid Assessment Model. Thus, the institutions were identified and selected within the scope of the empirical framework, followed by a survey and documentary analysis, and requests for access to information related to the organizational resources of these institutions. Finally, the current state of digital preservation actions in the Brazilian justice system was diagnosed based on this preliminary investigation. The research is characterized as exploratory and descriptive, with a qualitative approach, of a social and applied nature. As a result of this research, four institutions were selected, two Superior Courts and two Public Ministries, these representing a Union power and a state unit. Although organizational capabilities for digital preservation are in basic development, there is still much to be done. Therefore, the periodic application of digital preservation maturity assessment models in each institution of the Brazilian justice system is necessary for internal monitoring and progress.

links:
{"citation_public_url": "https://zenodo.org/records/13643315", "citation_pdf_url": "https://drive.google.com/file/d/1IAF55Biaq8LbkRtcSZb0BNkiEg4gVkyv/view?usp=drive_link", "citation_conference_notes_url": "https://docs.google.com/document/d/1O71NsTHl1erV9cOk6ryAt_fu89P9WTLDnwbbtluYc2E/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e468e40244c34b82858b50fb7eb58232f195eb8a607a42afa3eb4938971cce8d"}


title: Constructing a Preservation Technical Registry: Leveraging Community Best Practices
creators: ["Lu Wang"]
type: lightning talk
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T11:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/constructing-a-preservation-technical-registry-leveraging-commun/

abstract:
Constructing a Preservation Technical Registry: Leveraging Community Best Practices

Developing a machine-readable and continuously updated registry of preservation policies and actions is critical for a digital preservation repository accommodating diverse resource types and designated user communities. To enhance the automated preservation workflow within the National Digital Preservation Program (NDDP), we conducted a comparative analysis of current technical registries in the digital preservation (DP) community. Our assessment focused on the breadth of format coverage, the completeness of risk factors, the frequency of information updates, and the interoperability. 

Following this evaluation, we selected the Preservation Action Registry (PAR) as the foundation for our implementation framework. We extended PAR ( https://concept.preservica.com/par-browser/home.php ) with descriptive information and example dataset other representative registries and the legacy practices of the NDPP.

This presentation primarily focuses on three key aspects:
1.	**Designing the data model:** We customized the Schema and API of the Preservation Action Registry (PAR) to cater to our internal workflow logic while keeping the universal API.
2.	**Aggregating format risk factors:** We sourced risk factors from reputable repositories such as the Library of Congress's Recommended Format Specifications (RFS), WikiDP, and NARA's preservation framework. Subsequently, we designed NDPP’s format risk quantification formula based on these factors. 
3.	**Implementing dynamic updates:** Our system is capable of dynamically detecting updates from community information sources and triggering preservation activities for relevant archived resources in time.

links:
{"citation_public_url": "https://zenodo.org/records/13738633", "citation_pdf_url": "https://zenodo.org/records/13738633", "citation_conference_slides_url": "https://zenodo.org/records/13761402", "citation_conference_notes_url": "https://docs.google.com/document/d/1FD-lIrViKGWNpBR8inlhbkoudzx4OqY7IM5C7anGIn0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3c201d717da7420295f0ae90d0b0b1e9787aeff96d2548fb8552074190b13848"}


title: The Possibilities & Limitations of SQL-Database Archiving
creators: ["Robert Vanormelingen"]
type: poster
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-possibilities-limitations-of-sql-database-archiving/

abstract:
This poster visualizes the roadmap of Digital Archive Flanders (DAF) for the archiving of a SQL database. This roadmap contains six steps. Once a client requests an integration procedure for an application (step1), DAF develops a time frame (step 2). Subsequently, the functional analysis maps the relevant information, files, metadata, extensions on the metadata model and the trigger for archiving (step 3). In the testing phase (step 4), a small dataset has to be ingested in a testing platform and this test and metadata has to be controlled. Afterwards, an API integration will transfer all the relevant data to the E-depot (step 5). Finally, clients can use the digitally stored information for their daily business processes (step 6) [1]. The poster focuses on the functional analysis, the testing-phase and the different problems which occurred during a case study. At the end, the poster presents some general lessons for future database archiving cases. 
[1] Q. Oeyen. “Integratieprocedure”.  Gebruikersomgeving Digitaal Archief Vlaanderen. Confluence. 12 september 2023, https://vo-hfb.atlassian.net/wiki/spaces/GDAV/pages/3080221/Integratieprocedure

links:
{"citation_public_url": "https://zenodo.org/records/13682721", "citation_pdf_url": "https://drive.google.com/file/d/1ZxBEoLFjoHJQ2bDwYIRk6HsmoMsHgWkD/view?usp=drive_link"}


title: “Shared Services” for Values-driven, Community-supported Digital Preservation
type: birds of a feather
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/shared-services-for-values-driven-community-supported-digital-pr/

creators:
["Alicia Wise", "Courtney Mumma", "Jessica Meyerson", "Lydia Tang", "Nathan Tallman", "Ryan Menefee", "Sibyl Schaefer"]

abstract:
Community-supported, values-driven digital preservation services operate in a landscape where the increasing economic, labor, and climate challenges are too big for any one organization to tackle alone. 

In the context of these challenges, the Educopia Institute—in partnership with APTrust, Chronopolis, CLOCKSS, lyrasis, MetaArchive, and the Texas Digital Library (six members of the Digital Preservation Services Collaborative)—sought funding from the Institute of Library and Museum Services (IMLS) to reaffirm the need for—and to establish a shared vision for—the sustained viability of values-driven, community-supported approaches to distributed digital preservation (DDP). 

As the project advanced we were reminded that, as technical service providers, we too are embedded in a broader cultural context that is unconsciously biased towards technocentric solutions, or solutions that foreground technological infrastructures and background social infrastructures. Acknowledging that there are technical and non-technical requirements across the information management continuum, our shared service model vision aims to offer two additional services at discrete moments in the institutional decision-making process: “advocacy-as-a-service,” best deployed at the institutional preservation strategy-forming moment; and “readiness-as-a-service,” assisting stewardship organizations that have recently formed their preservation strategy to identify the content, preservation needs, budget realities, etc., as they begin to research the digital preservation services landscape.

Beyond individual organizations, readiness-as-a-service is also a call for collective strategy among values-driven, community-supported bit-level service providers to anticipate and be prepared to respond to change (and to shocks) in a nimble, coordinated, collaborative way.

We think this vision offers an exciting and viable path forward for values-driven, community-supported service providers, and we hope this vision will attract additional service providers and grow our coalition of support.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/14j9KL-Wssfi8mp6myvyh2e7goPV95ItEC3ZQ2LpiVvw/edit#heading=h.aar4tupij1po"}


title: The Arkive@unimi.it Project: building an LTDP infrastructure in a University.
creators: ["federica zanardini"]
type: poster
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-arkive-unimi-it-project-building-an-ltdp-infrastructure-in-a/

abstract:
Arkive is the project for the creation of an infrastructure for long-term digital archiving of the Università degli Studi di Milano (UNIMI). The project design was based on OAIS and aims to provide an agnostic infrastructure (suitable for any type of digital object) for the long-term preservation of every digital object created by the UNIMI: data from research and - in the future - cultural assets, and administrative documents.
Arkive has a modular infrastructure:
1.            The storage system is based on Swarm Datacore cloud technology (S3). Despite it is usually addressed to cloud storage we chose to maintain the infrastructure on servers owned by university network. This way, there are better guarantees regarding data control from both security and data protection perspectives.
2.            The file system is virtualized through iRODS, making it possible to completely replace the storage (or its parts), both in terms of hardware and technologies, without impacting the archive's structure.
3.            The data management "engine" is Archivematica, which allows for the analysis, normalization, packaging, and movement of data into the repository. aTOM is the application currently serving as the archive's catalog/OPAC for its public part.
4.            User access is permitted in read/write mode only in the data transfer zone and can occur through various methods: client, web page, command line, etc. Some of these methods provide advanced functionalities for transferring large amounts of data.
This approach allows for the construction of solutions highly customized considering UNIMI structure and possible economic constraints and thus facilitating the long-term sustainability of this type of activity.
As the project developed, it became clear that Arkive is just one of several centralized facilities for research data management at UNIMI, alongside other platforms like Dataverse and Indaco (the UNIMI’s High-Performance Computing infrastructure). To overcome fragmentation, efforts are underway to integrate these services into a digital ecosystem for research data management.
The ultimate goal is to create a unified personal workspace environment that integrates all research-related services provided by the UNIMI.

links:
{"citation_public_url": "https://zenodo.org/records/13684176", "citation_pdf_url": "https://drive.google.com/file/d/1PhVu-TpdUhMygcY820mrW3bEO9Txwhvw/view?usp=drive_link", "citation_conference_notes_url": "https://docs.google.com/document/d/1O71NsTHl1erV9cOk6ryAt_fu89P9WTLDnwbbtluYc2E/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e468e40244c34b82858b50fb7eb58232f195eb8a607a42afa3eb4938971cce8d"}


title: Evaluation of Research Data File Errors - First Results
creators: ["Katharina Markus"]
type: lightning talk
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T15:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/evaluation-of-research-data-file-errors-first-results/

abstract:
The digital preservation community is well acquainted with text publications, as well as file format identification and validation of these file types. In contrast, research data publications are becoming more frequent, introducing more or different kinds of format errors messages.
The PUBLISSO – Repository for Life Sciences at ZB MED – Information Centre for Life Sciences contains both types of publication. In the process of transferring these to the digital preservation system, differences in file error messages and error handling emerged. This lightning talk intends to give a first view into the error types prominent for research data, comparing them to typical errors for text publications. It will focus specifically on those types of format validation and identification error messages that often indicate severe file errors. It will also introduce a possible approach to researching these error messages and their causes, as well as an example of resolving errors post-publication. Furthermore, it will raise various questions – such as ways to approach preservation actions that result in slight file changes and if these actions may already have an effect on research data integrity and technical compatibility with research software. It will also touch upon the question of handling relevant context material like standards which are not published alongside research data but may be necessary for its reusability in the long-term. Finally, it will give an overview of changes to our repository publication policy that have been introduced as a consequence of discussing these topics.

links:
{"citation_public_url": "https://zenodo.org/records/13683418", "citation_pdf_url": "https://zenodo.org/records/13683418", "citation_conference_slides_url": "https://zenodo.org/records/13683418", "citation_conference_notes_url": "https://docs.google.com/document/d/1RnqtK66DuBgEZBSuTMC7aU8i32AMZQUp5X-Qi1AQdNg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e14395c2e38544b884534e3ad374a2f5eb92a4bb791941e1ba0222a6c969343c"}


type: poster
keywords: ["legal and social responsibilities for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Exposing repository information to foster connections and trust: evaluating and implementing guidelines.

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/exposing-repository-information-to-foster-connections-and-trust/

creators:
["Maaike Verburg", "Mike Priddy", "Hervé L'Hours", "Robert Huber", "Robert Ulrich", "Ingrid Dillo", "Joy Davidson", "Charlotte Neidiger", "Linda Reijnhoudt", "Gabriela Mejias", "Parham Ramezani", "Marita Everhardt", "Oliver Parkes"]

abstract:
The FAIR-IMPACT project (https://fair-impact.eu/) supports the implementation of FAIR-enabling practices, tools, and services. To this end, guidelines (https://fair-impact.eu/transparency-guidelines & https://doi.org/10.5281/zenodo.10058634) and a prototype are being developed to improve the transparency of, and trust in, repositories. These guidelines help to expose relevant information as metadata at the organisational and object level to facilitate discovery, provide context, and support interoperability. The guidelines will also recommend accompanying evidence to create a sense of trust in the services themselves and service providers with focus put on exposing information about characteristics (e.g. contact information), information that can help to inform a sense or status of trustworthiness (e.g. preservation policy), and information relating to FAIRness of the digital objects held. The guidelines, and an implementation prototype, will establish relevance of the resources for stakeholders and it is essential that they are informed by community-input. 

This poster will give insights on the modelling of the complex relations, the guidelines, and prototype, in order to encourage discussions and collect feedback from communities, including digital repositories, service providers, and users, so that we can ensure that the guidelines meet the needs of all stakeholders. 

Whilst certification for research data repositories exists (e.g. CoreTrustSeal) not all digital object services have an external authority assessing and validating the service provided. Therefore, this model will also support the transparent disclosure of self-declared assertions about functions and activities. This structured and interoperable format of information expression supports harvesting and validation by third parties, which reduces administrative overhead, improves interoperability, and benefits the wider research landscape. 

FAIR assessment of digital objects can be undertaken by anyone, however, a clear understanding of the results of an assessment requires further evidence regarding the assessment process. This is particularly important when assessment metrics are selected or adapted for a disciplinary context. The guidelines will therefore include the exposure of assessment characteristics, such as a FAIR assessment authority, the tool, its creators, and the evidence they hold.

A prototype implementing the guidelines will serve as a proof of concept, illustrating the core functionality and purpose of the guidelines, showcasing mapping, reuse, and validating the evidence.

links:
{"citation_public_url": "https://zenodo.org/records/13495834", "citation_pdf_url": "https://drive.google.com/file/d/1S6gkqrbys0IayEFtZIYar5RGJAfW2Ixy/view?usp=drive_link"}


creators: ["Cleomar Huche Lopes", "Eliane Pontes", "João Guilherme Machado"]
type: poster
keywords: ["standards and models", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Implementation of preservation metadata for digitization of public health videographic documents in Brazil

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/implementation-of-preservation-metadata-for-digitization-of-publ/

abstract:
The Oswaldo Cruz Foundation (Fiocruz) is the largest collective health research institution in Brazil and the largest manufacturer and supplier of vaccines in the country for the Unified Health System (SUS). As a strategic public institution for the Brazilian State and of excellence in the area of research, Fiocruz is proud and honored with its commitment to being a fundamental agent in the creation, execution and innovation of public health policies.
Scientific and technological communication and information in health are understood and treated by the institution as unconditional human right to guarantee development, progress and reduce existing inequalities in Brazilian society. In this sense, the foundation's Institute of Scientific and Technological Communication and Information in Health (ICICT) credits audiovisual with a central role in the dissemination of information, in addition to being an agent for building the memory of Brazilian public health. Through the Digital Preservation Program, Fiocruz has been developing studies and strategies for preserving audiovisual collections with the aim of consolidating the guidelines and objectives contained in its institutional policies: disseminating the knowledge produced by the institution, preserving and providing (open) access for a long period of time to its valuable audiovisual heritage in Health.
In this sense, VideoSaúde Distribuidora da Fiocruz advanced in the consolidation of a preservation ecosystem based on recommendations and guidance from the OAIS reference model,focusing on the application of PREMIS metadata to support the processes of digitization and preservation management audiovisual heritage of the institution.
VideoSaúde is developing a Preservation Management System (SGP-VSD) that integrates with the Archivematica preservation software. This integration aims to enable control of the digitization flow of your physical collection (magnetic tapes of various formats) with recording metadata of the digitization process history and extraction of technical metadata, as well as the import of existing descriptive metadata about the materials to be be digitized, with the aim of creating robust, reliable and interoperable OAIS information packages, ensuring the preservation of this valuable cultural heritage of Brazilian science and public health.

links:
{"citation_public_url": "https://zenodo.org/records/13737270", "citation_pdf_url": "https://drive.google.com/file/d/1gFX90yEaAgBiTrf4NYDGSJscKIPb-zMb/view?usp=drive_link"}


title: Leveraging Digital Preservation Plans to Tackle Backlogs
creators: ["Jeanne Kramer-Smyth"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/leveraging-digital-preservation-plans-to-tackle-backlogs/

abstract:
This lightening talk will update the audience on our progress in creating and using Digital Preservation Plans at the World Bank Group (WBG) Archives. This builds on our panel presentation delivered at iPRES 2023. The WBG Archives has a backlog exceeding 50 terabytes of born-digital records awaiting ingest into our Digital Preservation Platform. To coordinate and prioritize the ingest of these materials, we have aligned our Digital Preservation Plans approach with a detailed catalog of the backlog materials.  

Clear identification of the source and type of records in our backlog, combined with the detailed analysis and decisions required to create the Digital Preservation Plans, has resulted in an ability to streamline tackling the backlogged materials with confidence that we have done our due diligence before ingest. In addition, it has provided us with clear evidence as to which Digital Preservation Plans we need to create next.

This lightening talk seeks to give a glimpse behind the scenes to the work that needs to be done before our digital records can be ingested with real world examples and some suggestions of techniques that may aid others in a similar position.

links:
{"citation_public_url": "https://zenodo.org/records/13750612", "citation_pdf_url": "https://zenodo.org/records/13750612", "citation_conference_slides_url": "https://zenodo.org/records/13750612", "citation_conference_notes_url": "https://docs.google.com/document/d/1FD-lIrViKGWNpBR8inlhbkoudzx4OqY7IM5C7anGIn0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3c201d717da7420295f0ae90d0b0b1e9787aeff96d2548fb8552074190b13848"}


creators: ["Teagan Zoldoske"]
type: lightning talk
keywords: ["legal and social responsibilities for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Keeping users informed: using content advisories and emphasising the person when disseminating archives with human remains

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/keeping-users-informed-using-content-advisories-and-emphasising/

abstract:
There is an increasing importance to ensure that archive users have informed consent regarding what they are viewing. When this is applied to a digital archive, it can be more difficult to ensure that users know what they are accessing prior to viewing it due to the number of ways that digital data can be accessed. Add in the further complication of human remains from a British early medieval cemetery and things get a bit more complicated. The Archaeology Data Service, as a part of the High Speed 2 (HS2) infrastructure project, was tasked with archiving and disseminating data pertaining to the human remains from several cemeteries that were excavated over the course of the project. This talk will discuss the steps that the ADS took to add content advisories and context to digital archives that contained digital objects relating to different individuals.

So how was this done? Each digital archive and digital object that contains data about human remains receives a tag stating what sensitive information it contains. This tag then triggers notifications on the archive metadata page, the object metadata page, and blurs images/3D models where applicable. While this approach works to provide practical information for users, we felt that some digital objects should also be disseminated with additional contextual information. Within the medieval cemeteries excavated as part of HS2, most individuals were not easily identifiable, but we could give as much context as possible to each individual by linking each individual’s photogrammetry model with associated contextual information and excavation photos. This information was provided on an individual level with a specific web page that displayed an interactive 3D model and the associated contextual information. For larger cemeteries, the individuals were also presented spatially by showing their burial locations on a web map with a sidebar that provides the additional contextual information and links to the individual’s information page. The tagging and techniques that were used can be applied more broadly and include instances where harmful language is used for example and we hope to apply what we learned from HS2 to the rest of our archival holdings.

links:
{"citation_public_url": "https://zenodo.org/records/13744594", "citation_pdf_url": "https://zenodo.org/records/13744594", "citation_conference_slides_url": "https://zenodo.org/records/13744594", "citation_conference_notes_url": "https://docs.google.com/document/d/1b42Bd_pn9__lo1qwjKqh3fB46M9Dt_1hjO4ATMggwvg/edit#heading=h.3motvki8sysj", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/c4ff0ba130054fff8dfd6d0fb3f33463d66167c2df83459e89304b6b9778c302"}


title: FRiPres 2024 - A french speaking chapter for iPres
creators: ["Etienne Valade", "Morgän Attias"]
type: workshop
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-16T12:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/fripres-2024-a-french-speaking-chapter-for-ipres/

abstract:
**Abstract**
In response to the growing need for inclusivity within the international digital preservation community, the proposed mini-conference FRiPRES, aims to bridge language barriers and enhance participation among French-speaking professionals. This initiative seeks to serve as a preliminary, French-speaking segment of the larger International iPRES, making the event more appealing to French spoken participants.
FRiPRES offers a platform where French-speaking archivists, librarians, and digital preservationists can engage in meaningful dialogue and exchange knowledge in their native language. By hosting presentations and discussions in French, it will lower linguistic hurdles, fostering understanding and collaboration within the community. This approach not only encourages participation in the FRiPRES sessions but also aims to motivate attendees to remain for the entire duration of iPRES.

**Proposed Agenda**
We propose to organize that francophone event just before the iPres conference on Monday 16/09. 

The afternoon program will feature presentations from prominent figures : 
 - Arnaud HULSTAERT from SMALS will discuss the intricacies of managing
   'ARCHIVING-AS-A-SERVICE'. (https://www.linkedin.com/in/arnaud-hulstaert/)
 - Marion VILLE will share insights from the innovative Vitam project in France. (https://www.linkedin.com/in/marion-ville-10a96546/ )

We envisage the involvement of institutions as the Bibliothèque nationale de France (BnF) and a notable organization from Quebec to enriches the discourse. A public call for participation can also be organized for this event of the iPres conference.

**Infotel involvement dedicated to the community:**  
Infotel will sponsor this event, participants will enjoy complimentary food (fries) and beverages, ensuring a comfortable and conducive environment for learning. Infotel will also organize the agenda and manage the activities for this half-day event, facilitating a seamless and engaging experience for all. 
Additionally, FRiPRES will be accessible to a broader audience through the provision of original presentations alongside translated slides, ensuring that the insights and knowledge shared are not confined by language barriers. This strategic dissemination of content aims to expand the reach and impact of digital preservation discussions, ultimately leading to a more interconnected and robust international community.
This initiative represents a crucial step towards democratizing knowledge access in digital preservation, aligning with iPRES’s mission to foster global collaboration and knowledge exchange in the field.


title: Stress and its Impacts on Digital Preservationists in Canada
creators: ["Brett Lougheed"]
type: poster
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/stress-and-its-impacts-on-digital-preservationists-in-canada/

abstract:
This poster would illustrate a few of the key findings of a research study that seeks to investigate the impacts role-based stress is having on the health and well-being of the digital preservationist community in Canada.  The purpose of the study is to identify and rank the common stressors facing digital preservationists; identify correlations between stressors, working conditions, and other demographics; and explore whether there is evidence to support the theory that the inherent challenges of digital preservation (e.g. volume of work, fragility/ephemerality of the materials, rapid technological obsolescence, lack of available resources, etc.) are contributing to burnout and/or anxiety/depression among digital preservationists.

A survey was distributed to the Canadian digital preservationist community asking respondents questions about the stressors related to the components of their digital preservation programs; stress related to their use of technology; the impacts of their roles as digital preservationists on their stress and anxiety levels; their satisfaction with their jobs; their susceptibility to burnout; and their perceptions of their levels of generalized stress and anxiety. Respondents were also asked to identify their mood as well as any symptoms related to anxiety/depression that may have recently resulted from the stress of their work. Additional questions pertaining to age, gender, employment, and working conditions were also posed to respondents.

The survey data was then analyzed by University of Winnipeg Master’s of Development Practice (Indigenous Development) students in their Quantitative Research Methods class.  Students were asked to respond to selected research questions and create data visualizations illustrating their findings.  This poster would share and build upon some of those data visualizations, with the permissions of the students, in determining key study findings such as the correlations between demographics/work-related characteristics, stressors, role conflict/ambiguity/overload, technostress, and mental health. While the poster would be particular to the Canadian environment, the data would potentially highlight a social concern that may be prevalent amongst the international digital preservation community.

links:
{"citation_public_url": "https://zenodo.org/records/13629614", "citation_pdf_url": "https://drive.google.com/file/d/1YVHdTXIAU1XEW_uEqcvED8knTfEroEbf/view?usp=drive_link"}


title: DROID - a guide to recent product enhancements
creators: ["Steve Daly"]
type: lightning talk
keywords: ["approaches to preservation", "start 2 preserve"]
license: UK Open Government Licence v3
date: 2024-09-18T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/droid-a-guide-to-recent-product-enhancements/

abstract:
__DROID__ is an open-source tool used by thousands of archives to support their Digital Preservation workflows. It allows large volumes of files to be characterised to determine the precise format of each digital file, and to capture important technical parameters including creating checksums using a variety of algorithms to help enable trust in the end-to-end integrity of digital records.  

The National Archives (UK) have been working on some significant improvements to DROID in the last year.  These have focused on addressing some of the main problems that users (particularly those who are new to using DROID) encounter with the application.  Most importantly though, has been the addition of a new feature to allow DROID to generate customisable, templated metadata manifests which can be used as an early step in cataloguing digital files or preparing them for processing.  It arose from real-world challenges facing archivists and records managers handling large collections, and allows the removal of complex manual steps in some current workflows.  The feature has been designed to be applicable to a wide range of users and customisable to the needs of different institutions. 

Although the feature will be documented in the DROID 6.8.0 instructions, this Lightning Talk will give an overview and visual walkthrough of the new capability, to spread awareness and allow more people to benefit from this feature, and to begin conversations about how to develop this further in future releases.

links:
{"citation_public_url": "https://zenodo.org/records/13648420", "citation_pdf_url": "https://zenodo.org/records/13648420", "citation_conference_slides_url": "https://zenodo.org/records/13648420", "citation_conference_notes_url": "https://docs.google.com/document/d/1coSQGZ5jVNK0VwwLWUyBu-JIkNkKuQH-qHnOUyj_KzA/edit#heading=h.ge8kdqo3zbiz", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b27936ff02184e1fbce3a6cbad4e50932f2972e78ce34bdf91e5c1f936647db4"}


title: A decoupled Custodial Copy for cloud-based Digital Preservation Systems
creators: ["Steve Daly"]
type: poster
keywords: ["approaches to preservation", "scaling up"]
license: UK Open Government Licence v3
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/a-decoupled-custodial-copy-for-cloud-based-digital-preservation/

abstract:
Many archives are making use of cloud-based managed services for Digital Preservation and this can provide a pragmatic way of delivering the long-term storage and active management of digital records without reliance on in-house technical expertise and infrastructure.  But not all organisations are comfortable with fully outsourcing the responsibility for holding digital records, and may also worry about topics such as exit planning when moving to a new supplier or business continuity and disaster recovery in case of short or long-term issues with the cloud platform or provider.  Generally, some archives will be more comfortable if they also hold their own copy of their digital records in a form that can be read without need for proprietary systems or products. 

The National Archives (UK) are making use of a cloud-based managed service for the actively managed and immediately accessible copy of their records but have also built a Custodial Copy system which automatically and immediately takes a copy of all records as they appear in the cloud-based system, and sends a copy to decoupled off-cloud storage.  These digital records won’t just be an IT backup of the cloud platform but will be stored in an product-agnostic standardised form, using the Oxford Common File Layout, and with each file accompanied by an up-to-date copy of all the metadata describing the record.  This Custodial Copy is intended to be a fully complete and self-describing representation of the digital archive which could be used as a source for future migrations or for access to these records outside of the cloud platform.  This poster will describe some of the challenges which have been encountered when designing and implementing this capability, and the solutions that have been developed to address these.  All the developed software is published on GitHub as Open Source and it is hoped that other archives will benefit from this work.

links:
{"citation_public_url": "https://zenodo.org/records/13647420", "citation_pdf_url": "https://drive.google.com/file/d/1OegrTqeIgOLFJbk-82LiMZ1x-qKUkDfN/view?usp=drive_link"}


title: AusEaaSI and Archiving Australian Media Arts
creators: ["Cynde Moya", "Denise de Vries", "Helen Stuckey", "Melanie Swalwell"]
type: poster
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-19T09:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/auseaasi-and-archiving-australian-media-arts/

abstract:
AusEaaSI is an Australian consortium of research institutions and organisations in the Galleries, Libraries, Archives and Museums (GLAM)
sector to build a network using Emulation-as-a-Service infrastructure (EaaSI) in order to stabilise and provide access to culturally significant born-digital artefacts.

In tandem with this, the Archiving Australian Media Arts project is developing a good practice method for preserving and emulating historic digital media artworks with special regard to artworks that are nteractive, complex digital artefacts, which react and respond to the clicks and mouse movements of the user.
The collaborative approach and buy-in from stakeholders has built a nascent community with the confidence to tackle the particular challenges that are entailed in collecting, stabilising and emulating complex digital artefacts. No one institution is undertaking this work in isolation; rather, they are part of a national digital preservation ecosystem, supported by a core research team with high level specialist skills.

A diverse range of case studies drawn from exhibitions and the media art collections that have been developing across t he Australian cultural institutions partnering this project. These include: dLux MediaArts, Experimenta Media Art, ANAT, ACMI, the Art Gallery of New South Wales, the State Library of South Australia, and Griffith University Art 
Museum.

This poster outlines the work that has been achieved creating images from a range of media, configuring emulated environments and providing access for archival appraisal and public exhibition.

links:
{"citation_public_url": "https://zenodo.org/records/13361955", "citation_pdf_url": "https://drive.google.com/file/d/1ZwtoxA02-IVXJ_r_NV29iyGOryuAdTWT/view?usp=drive_link"}


title: Providing observability and transparency in a distributed digital preservation network
creators: ["Anthony Leroy"]
type: lightning talk
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T11:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/providing-observability-and-transparency-in-a-distributed-digita/

abstract:
To effectively manage their distributed digital preservation network, digital archivists should be able to answer the following questions at any time:
- Are my collections intact and replicated at the intended sites?
- Is the preservation network working properly? (Are all nodes operational and communicating correctly with each other?)
- Have any copies ever needed repair ?
Moreover, archivists also need to keep a complete history of their preservation network, ensuring that every action can be traced and used for auditing purposes.
In this lightning talk, I will explain how we implemented our dashboard solution to ensure enduring observability in a distributed preservation network, highlighting its key features.
While the solution is applicable to any digital preservation network, I will illustrate it on the specific use case of SAFE PLN, a LOCKSS-based preservation network operated by seven university libraries, which celebrates its 10th anniversary this year. 
In SAFE PLN, content is automatically collected from the institutional repositories of the 7 participating universities and distributed to preservation nodes across Europe and Canada.
Copies are then regularly verified and automatically repaired using the LOCKSS technology developed at Stanford University. This open-source software was specifically designed to secure many distributed copies of digital archives and guarantee their integrity over the very long term. 
By design, the peer-to-peer architecture of a LOCKSS network makes it truly decentralized and highly resistant to internal and external attacks. 
But for the same reason, it's also difficult to monitor the status of the preservation network.
Our open source dashboard solution based on Grafana provides each network member with global and detailed views of the network status, enabling each participant to track the status of their archived copies in real time. Problems in the network are also detected and reported instantly, enabling us to react quickly.
By ensuring observability and transparency, our dashboard contributes to making preservation networks more efficient, and brings greater peace of mind to all those concerned with protecting digital assets. 
Our solution has already been adopted by the Alabama Digital Preservation Network and is currently being deployed at the Michigan Digital Preservation Network.

links:
{"citation_public_url": "https://zenodo.org/records/13653729", "citation_pdf_url": "https://zenodo.org/records/13653729", "citation_conference_slides_url": "https://zenodo.org/records/13653729", "citation_conference_notes_url": "https://docs.google.com/document/d/18q7nGVrhTj5qLOs3b-qg74krPB0yPTA0GoltsBuA2w0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/bd35e0d952454965a64a917ee3741564b70655a27ed640c5aad0d31be3cee8ec"}


title: Supporting FAIR and Forever: experiences in revising the Energy Data Centre’s policies
creators: ["Catherine Jones"]
type: poster
keywords: ["standards and models", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/supporting-fair-and-forever-experiences-in-revising-the-energy-d/

abstract:
The Energy Data Centre (EDC) is part of the UK Energy Research Centre (UKERC). UKERC carries out inter-disciplinary research into sustainable energy futures. The EDC curates UK energy research data, provides a discovery portal and expert advice on data management planning to UKERC researchers.  
In 2020, the authors joined the EDC and made explicit the implicit policy in place. They created formal collection management, collection cataloguing and preservation policies.  As part of the process, they undertook a Digital Preservation Coalition’s Rapid Assessment Model (RAM) review and created a development plan.  These activities were focused on the preservation aspects of the service and applied mainly to internal processes. 
In January 2024, the EDC was accepted onto the FAIR-IMPACT repository support programme which aims to help repositories support the Findable, Accessible, Interoperable and Reusable principles.  As part of the EDC’s FAIR-IMPACT action plan policies and practices are being reviewed with a FAIR perspective. 
This poster will discuss these two approaches, their synergies and differences in supporting the creation of polices & procedures with FAIR principles or preservation in mind and how these two approaches have led to a better service. Current observations are below. 
(1) There is a different level of granularity and scale between preservation and FAIR: the FAIR principles start at the dataset level; most preservation repositories will deal with collections of objects. 
(2) Both approaches stress the importance of understanding the licenses connected to the content and that the descriptive metadata ensures that objects can be retrieved and understood, there is more emphasis in the FAIR resources on common domain ontologies/vocabularies whereas preservation resources discuss the importance of the knowledge level of the designated community.  
(3) Trust in the repository and resource are important, FAIR principles have more emphasis on machine retrieval and hence how can the repository demonstrate trust through its API. 
For the EDC, being able to preserve the collection for the long-term so that it is usable in the future and ensuring that the datasets within the collection are FAIR are equal priorities and using these approaches to focus on different aspects has improved the service.

links:
{"citation_public_url": "https://zenodo.org/records/13362273", "citation_pdf_url": "https://drive.google.com/file/d/1QxQjeua7QvRXsCUDmZCJOr5aKCHC_3wH/view?usp=drive_link"}


title: Demo of Docbyte
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/demo-of-docbyte/
creators: ["Frederik Rosseel", "Michiel Van Driessche"]
type: tool demo
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T14:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
What would we cover in our demo:
- Integration in Line of Business solutions
- Sharepoint for pre-ingest
- Preservation of Digital Signatures
- Automated Extraction of Metadata

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1oGwEZLx1UYUbtMQ5Y_bsh7skzl1XkOIDvzMjo2NBDSI/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/455bf375e860488394867726471cd880363eb1e08e0c430b93d4a756efde7bc3"}


title: Providing administrative access to large numbers of archived databases
creators: ["Nikolaj Wolthers Andersen"]
type: poster
keywords: ["managing access", "scaling up"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/providing-administrative-access-to-large-numbers-of-archived-dat/

abstract:
With this poster, we hope to open a discussion about the challenges involved with providing access to preserved databases at scale, based on our own experiences through the past decade. We will highlight those access related tasks which tend to be the most resource intensive and which can be considered bottlenecks in the process of scaling up, and we will share lessons learned, both good and bad.
We represent NEA (Netværket Elektronisk Arkivering – Network for Electronic Archiving), which is a network consisting of 31 Danish municipal archives, in which resources are pooled to build an organization capable of handling the challenges of digital archiving. Throughout the past 15 years or so, NEA has assisted our member archives in preserving more than 2000 databases, of which more than 1000 have been made available for use, using our in-house developed tool, called MiNEA.
Danish municipal archives are tasked with preserving municipal public records, which in Denmark for the past 15-20 years have been almost exclusively digital. The main reason for preserving all these records is to preserve historical documentation about the Danish public administration for future generations, but also to serve the public as well as the municipal administrations that created the records in the first place. As even the oldest born-digital records are still very young, historical interest is low, and so the vast majority of inquires come from the public and from the municipal authorities who originally created the data. These inquiries usually match the types of inquiries made of the original IT systems, in which the records were created. For instance, finding all case records related to a specific personal ID number, all records related to a specific plot of land, etc.
We expect to showcase our tool alongside the poster, showing of the main features and allowing visitors to try it out for themselves.

links:
{"citation_public_url": "https://zenodo.org/records/13649234", "citation_pdf_url": "https://drive.google.com/file/d/1HeDaF6ZZh4MZnslpkLrOFXwlQJZZg1LL/view?usp=drive_link"}


title: FAIRVault, an interuniversity project on creating a restricted access data archive
type: poster
keywords: ["managing access", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/fairvault-an-interuniversity-project-on-creating-a-restricted-ac/

creators:
["Ine Moerman", "Jacob Laureyns", "Jef Peeters", "Jone Paesmans", "Kevin Michael Leonard", "Myriam Mertens", "Nicky Daniels", "Philippe Moens", "Sybren Slegers", "Thomas Van de Velde"]

abstract:
The FAIRVault project is an interuniversity collaboration between four Flemish universities (Ghent University, Hasselt University, University of Antwerp, and Vrije Universiteit Brussel) that seeks to provide a generic solution to researchers from participating institutions for securely archiving and providing (controlled) access to research data in a FAIR-aligned way (FAIR: Findable, Accessible, Interoperable and Reusable) during the applicable data retention period, in particular in cases where deposit in one of the existing external data repositories is not/less appropriate or feasible (e.g. for sensitive data, large datasets, etc). 

The goal is to implement a trustworthy and FAIR-enabling long-term preservation solution endorsed by research communities at partner institutions, implementing best practices certified by the CoreTrustSeal. Based on the confidentiality and sensitivity of the data suitable measures are taken to ensure information security. By doing so, valuable research data will not only be properly archived, but it will also unlock the potential for data sharing and effectively lead to a more efficient use of resources. It aims to fill the void for domains and/or use cases where existing solutions do not satisfy all needs in terms of e.g. security and the FAIR principles. 

Throughout the development of the FAIRVault we want to keep the expectations of divers stakeholders and entities in mind: (1) researchers, who bear the responsibility of ensuring the findability and accessibility of data over the medium to long term, even beyond the project funding periods, (2) institutions, both research and government, that aim to manage data assets in compliance with regulations, policies and contractual obligation, fostering openness and minimizing costs, (3)  data re-users, who seek transparent access processes, (4) the Flemish Government, that envisions stronger connections to the European Open Science Cloud, (5) FOSB/FRDN members, who seek cost effective solutions for Open Science KPI targets, (6) research funders, who prioritize  ethical and legal data management aligned with the FAIR principles, (7) the European Open Science Cloud, that aims to streamline research data infrastructure through interoperability principles and standards, and (8) other research institutions, given the aim to provide an operational service beyond the initial consortium.

links:
{"citation_public_url": "https://zenodo.org/records/13641958", "citation_pdf_url": "https://drive.google.com/file/d/1cr3DC_ZQXWzHHYT-YHR59_XqRSbpk29x/view?usp=drive_link"}


title: Some URLs Are Immortal, Most Are Ephemeral
creators: ["KRITIKA GARG"]
type: poster
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/some-urls-are-immortal-most-are-ephemeral/

abstract:
"How long does a web page last?" is often answered with "44 to 100 days," but the web has changed since those numbers were first given in 1996. We examined how webpage lifespans have evolved using a sample of 27.3 million URLs archived from 1996 to 2021 by the Internet Archive (IA).

We found that only 35% of URLs remained active in 2023, indicating significant web inactivity over time. Our preliminary analysis suggests that these numbers are not inflated with soft 404s and other phenomena. We encountered DNS failures for 30% of 7 million unique domains. Surprisingly, almost half of the URLs initially archived in 1996–2000 were still active in 2023, suggesting the longevity of some early URLs. Sites like nasa.gov continue to exist. Conversely, some URLs had lifespans that defied measurement. Nearly 30% had short lifespans, with only one archived page or no "200 OK" mementos, indicating brief existence or limited archival interest.

The average lifespan of a web page in our dataset is 1.6 years. However, this average conceals the bimodal nature of root URLs, where 10% persist for less than a year, and nearly 20% thrive for over 20 years, resulting in an average lifespan of 3.9 years. Deep links have an average lifespan of 1.3 years.

We examined web page half-life, the time it takes for half of the pages to disappear. Root URLs had a half-life of nine years compared to one year for deep links. URLs from different decades exhibited varying lifespans: 1990s URLs had a half-life of 15-20 years, early 2000s URLs had 6-7 years, and URLs from 2003 to 2021 had 6 months to 3 years.

Using the IA as a source for sample URLs provides the only realistic, public option to study the evolution of the web at this scale and duration. However, there are well-known classes of pages that are not present in the Wayback Machine and our findings apply only to publicly archivable pages. They provide a nuanced understanding of web page longevity, emphasizing that while some URLs survive a long time, most have an ephemeral lifespan.

links:
{"citation_public_url": "https://zenodo.org/records/13687116", "citation_pdf_url": "https://drive.google.com/file/d/1vvHT20i3jfp6ragkNnxe8D-HO0CswDUT/view?usp=drive_link"}


creators: ["Patricia Falcao"]
type: lightning talk
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
In the Cloud: Effects of Platformisation in the Preservation Ecosystem of Video Games and Software-based Art

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/in-the-cloud-effects-of-platformisation-in-the-preservation-ecos/

abstract:
Platformisation, the centralisation of production, distribution and communication means in online platforms, is probably the most impactful evolution in how cultural artefacts are created, distributed and preserved in the 21st century. There are many platforms with different functions and characteristics, and they have different impacts on the production and preservation ecosystem of an artwork. Examples include social media platforms such as Instagram, Facebook, Twitter/X which are both a subject and medium of art, platforms such as Steam, the App Store or Github which are at the core of software distribution, and Discord, Slack or Stack Overflow where discussions about games and software-based art happen. Even though these platforms are very different, they raise some common concerns for preservation, namely around the dependency on an online resource where users have little to no control on the resource's evolution and longevity.
This is true in both the video game and the software-based art preservation contexts. Using the examples of the game TerraTech by Payload Studios, available on Steam, and the artwork Go Rando, by artist Ben Grosser,available on Chrome store, this presentation uses these two platforms to illustrate how platformisation, and the changes it drives in the ecosystems of artworks and videogames affects preservation, both positively and negatively. It also asks how practice is changing, or how it should be changing, to address these new ecosystems.

links:
{"citation_public_url": "https://zenodo.org/records/13827879", "citation_pdf_url": "https://zenodo.org/records/13827879", "citation_conference_slides_url": "https://zenodo.org/records/13827879", "citation_conference_notes_url": "https://docs.google.com/document/d/1TyATX9tJYvyL0Wx572QwHZp_tsNIPyhOnbkEfnzDWsg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/227a2716e87940519b21037d2c2726849f6e82d457d340e6926ae7ec5534600c"}


title: Elody - Open Source Semantic Data Platform
creators: ["Jeroen Wouters"]
type: tool demo
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T11:55:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/elody-open-source-semantic-data-platform/

abstract:
Elody is an open-source data platform known for its flexibility and adaptability, tailored to meet diverse data management needs. Developed using a microservices and event-driven architecture, Elody ensures scalability, resilience, and ease of updates or modifications. This design allows for the addition or removal of services as requirements evolve without disrupting overall system functionality.

A core feature of Elody is its emphasis on Linked Data, which enhances metadata management for improved discoverability and interoperability. This focus facilitates seamless integration and interaction between diverse datasets, making it an ideal choice for projects requiring robust data linkage and management.

Elody's architecture efficiently handles complex data workflows. The microservices approach decomposes the platform into smaller, independent services that can be developed, deployed, and scaled individually. This modularity simplifies maintenance and upgrades while ensuring system resilience, as each service operates independently.

The event-driven nature of Elody enables real-time responses to changes and events, ensuring timely and efficient data processing and management. This capability is crucial for applications requiring immediate data processing and response, making Elody suitable for a wide range of use cases.

A significant advantage of Elody is its adaptability. Users can easily customize the platform to meet specific needs, adding or removing services as required. Experience seamless control and efficiency with our application’s declarative interface, designed to simplify your workflows and enhance productivity. 

Elody will be put to the test in a bake-off competition at the iPRES 2024 conference, where we will demonstrate its capabilities in handling unique and challenging data formats. Participating in this event is crucial as it provides a unique opportunity to showcase Elody’s strengths in managing and processing complex datasets in real-world scenarios. The competition will highlight Elody’s ability to adapt to varying data needs, proving its value and effectiveness in modern data management.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1tSJimjLpVuNNMjbB3KZ5gPwYh7j3jrlWt1Vjsygx4yc/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3c14f516b3bb42e6808a7c66fd54429b36d34b3d55634a3fb48a382b6aaa18f0"}


title: DiSHACLed
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/dishacled/
creators: ["Jeroen Wouters"]
type: lightning talk
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
The DiSHACLed project aims to enhance data governance efficiency within the European data ecosystem by leveraging the Shapes Constraints Language (SHACL). The project focuses on three key data governance tasks: dataset discovery, interoperable tooling, and automated form generation. Flanders, a front-runner in adopting SHACL, provides a unique testing ground for these innovations.

The European Data Governance Act (DGA) seeks to promote fair and equitable data usage, enhance trust in data sharing, and establish a framework for data governance within the EU. Flanders, with its OSLO programme defining over 134 ratified semantic standards, is well-positioned to address data governance challenges through Linked Data technologies.

##Project Goals:
1. Data Discovery: Develop an algorithm for efficient dataset discovery using SHACL shapes, reducing discovery time from days to seconds. This will be piloted in at least two data portals, targeting a discovery rate of 20 datasets per second.
2. Interoperable Tooling: Create an automation strategy for connecting different data processors across project partners Sirus, Inuits, and Redpencil. This involves developing a shared specification for interoperable workflows, allowing seamless data integration and processing.
3. Automated Form Generation: Generate web forms for data collection automatically using SHACL shapes. This aims to cover 80% of existing data types, significantly reducing the manual effort required for form creation.

The project will culminate in a proof-of-concept map displaying traffic measurements across Flanders, showcasing the automated selection and integration of datasets based on SHACL shapes. This demonstrator will highlight the efficiency and scalability of the developed solutions. During this talk, we will go over the project goals in detail and explain the methodologies and strategies we are employing to achieve these research objectives. We will also discuss the specific technical challenges we face and how we will overcome them, providing a comprehensive overview of our approach and findings.

links:
{"citation_public_url": "https://zenodo.org/records/13745085", "citation_pdf_url": "https://zenodo.org/records/13745085", "citation_conference_slides_url": "https://zenodo.org/records/13745085", "citation_conference_notes_url": "https://docs.google.com/document/d/1Hf-VavCLYwGskk3JdDbnPOALZtP2Yd4w2pe_5Evkxg8/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/95ca2a083ac641f99b58185549d7c5407e49ac128c9e45efb96d32698a8f023a"}


title: Capstone Archiving in Europe: Key Legal Questions
creators: ["Laura Drechsler", "Bieke Nouws"]
type: poster
keywords: ["legal and social responsibilities for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T09:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/capstone-archiving-in-europe-key-legal-questions/

abstract:
Emails have become an essential component of the work toolbox of public administrations. Archives, tasked with preserving the files of public authorities, are therefore confronted with the need to preserve also the emails linked to the public tasks of these authorities. The technical challenges surrounding email archiving have been long and extensively deliberated. Since 2013, Capstone archiving has emerged as a means to efficiently retain the vast amounts of emails sent and received by 'key figures' of public institutions and address deficiencies in manual archiving practices. While this approach holds significant promise and is thus being adopted or seriously considered by several archives, among which the Belgian State Archives, the legal intricacies associated with this approach remain inadequately elucidated. Specifically, a deeper examination of the legal ramifications stemming from the adoption of this US-origin methodology within the European context seems necessary.

In our poster, we will assess if and how Capstone can be a viable solution for European archives, compliant with legislation such as the General Data Protection Regulation (GDPR). We look at several possible cases, such as individual versus team mailboxes, and different aspects of digital preservation, including consultation of the emails in the short and long run. As with most data protection questions, the answers are not limited to yes or no but depend on the details of each situation.

links:
{"citation_public_url": "https://zenodo.org/records/13388046", "citation_pdf_url": "https://drive.google.com/file/d/1c281Y1vJdbmBvAlRE9wbwPCHtExNEB0u/view?usp=drive_link"}


title: Automated Digital Preservation with Preservica
creators: ["Peter Anderton"]
type: tool demo
keywords: ["approaches to preservation", "from document to data"]
license: other open license (explain)
date: 2024-09-18T14:25:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/automated-digital-preservation-with-preservica/

abstract:
Still processing your ingredients by hand?

Preservica will show how, with a few simple clicks, automation takes the drudgery away, giving great results every time,  so that you can spend more time spicing up your life.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1oGwEZLx1UYUbtMQ5Y_bsh7skzl1XkOIDvzMjo2NBDSI/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/455bf375e860488394867726471cd880363eb1e08e0c430b93d4a756efde7bc3"}


title: METS-bag-checker: developing my first python tool to validate METS packages
creators: ["Bertrand Caron"]
type: lightning talk
keywords: ["metadata standards and implementation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/mets-bag-checker-developing-my-first-python-tool-to-validate-met/

abstract:
METS is a metadata standard for packaging all metadata required for the description of a digital object. It provides metadata elements for managing Information Packages fixity, in the same way as BagIt. Unfortunately, no common rules defining how to use it to check the Information Package fixity were adopted.

In an attempt to both learn python and create a - possibly - useful tool, I created a [METS-bag checker][1] that can validate METS packages. The talk will present the tool as a proof-of-concept, the additional conventions and constraints to METS in order to use it as a basic packaging format, and will touch upon developing nice tools with a beginner's knowledge of python.


  [1]: https://framagit.org/BCaron/mets-bag-checker

links:
{"citation_public_url": "https://zenodo.org/records/13750097", "citation_pdf_url": "https://zenodo.org/records/13750097", "citation_conference_slides_url": "https://zenodo.org/records/13750097", "citation_conference_notes_url": "https://docs.google.com/document/d/1b42Bd_pn9__lo1qwjKqh3fB46M9Dt_1hjO4ATMggwvg/edit#heading=h.3motvki8sysj", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/c4ff0ba130054fff8dfd6d0fb3f33463d66167c2df83459e89304b6b9778c302"}


title: Many Hands Make Light(er) Work: Collaborative Web Lifecycle Management
creators: ["Alice Austin", "Sara Day Thomson"]
type: poster
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/many-hands-make-light-er-work-collaborative-web-lifecycle-manage/

abstract:
This poster will present the development of a collaborative Web Lifecycle Management programme at the University of Edinburgh. The University first embarked on web archiving through collecting community responses to the Covid-19 pandemic. This initiative provided a valuable opportunity to explore closer working with the UK Web Archive (UKWA) and to demonstrate the value of web archiving to the digital preservation of the institutional record. Further collaboration with the UKWA as part of an externally-funded project, Archive of Tomorrow, supported recruitment of a dedicated Web Archivist. This increased visibility and capacity allowed the University Archives to collaborate more meaningfully with the Website and Communications team who support web services for the institution’s many diverse communities. This poster will describe this collaboration and the shared roles and responsibilities for ensuring a sustainable and effective web service for users, from creation to long-term preservation. 

The institutional web estate (both at the main URL and thousands of off-domain URLs) encompasses a vast array of valuable resources – from press releases to research project websites. In the absence of established pathways to the Archives for digital records, web archiving provides a strategy to capture some record of almost every activity and function of the institution, all in the context of their presence on the Web. This Web Lifecycle programme partners closely the UKWA, using their infrastructure and guidance as a core strategy to support the preservation of most content in scope. This partnership allows the Archive to focus on quality assurance, troubleshooting, and metadata creation, improving the existing records in the UKWA and also supporting institutional requirements without maintaining a local system or contracting a third-party vendor.  

This poster will discuss the benefits of this collaborative approach to web archiving to meet institutional digital preservation requirements. It will also address some of the limitations and challenges, such as licencing and aligning information policies across a complex, devolved web estate. Ultimately, this poster will demonstrate how collaboration – internal and external – has catalysed progress in preserving one of the most diverse and inclusive records of activity at a large University – its web estate.

links:
{"citation_public_url": "https://zenodo.org/records/13682709", "citation_pdf_url": "https://drive.google.com/file/d/102Vgj5mxklCrv2_vVeh8aMQnMgObySqw/view?usp=drive_link"}


title: Open Science Against Humanity and Open <3 Science Card Games
creators: ["Lena Karvovskaya", "Elisa Rodenburg", "Stephanie van de Sandt"]
type: game
keywords: ["communications and advocacy for dp", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T12:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/open-science-against-humanity-and-open-3-science-card-games/

abstract:
Engagement with Open Science and digital preservation can present a challenge because of their (perceived) abstract and theoretical nature. The GHOST (Games of Horror in Open Science Training) Collective uses gamification to lower this barrier and spark interest in these topics with researchers and other practitioners. Because many Open Science concepts are concerned with digital preservation, the following GHOST games are very applicable and inspirational to the iPRES audience. 

[Open Science Against Humanity][1] is based on the Cards Against Humanity gameplay concept. Players hold several cards in their hands that can be matched to the prompts on the table. The funniest or most on-fleek response to each prompt ‘wins’; the winning player gets to keep the prompt. Whoever has won the most rounds at the end, wins the game. The prompts and responses are all related to several Open Science aspects, including the preservation of data and software and the significant effort associated with it - something that all digital preservationalists will recognise. Players are encouraged to make humorous moves but also look up and discuss the meaning of cards or terms they do not know and thus learn about various aspects of Open Science

[Open <3 Science][2] is more content-focused. Players still hold several cards in their hands and get prompts on the table, but they are encouraged to find the best match based on factual and/or practical content. The prompts are about Open Science principles, while the response cards contain Open Science concepts, including a brief explanation and a QR code that leads to bibliographic source material where players can find more in-depth explanations about the concept. Players are encouraged to discuss which response is the best match to the prompt, based on what they learned about the concepts at hand. Also here, there are many concepts that digital preservationalists will know, from licences and digital sovereignty to labour-intensiveness and community.

In the session, players are invited to try both games in several groups. Each game takes approximately 20 minutes to play, depending on the discussions. Players can walk in and out freely.


  [1]: https://github.com/ghostCollective/OpenScienceAgainstHumanity
  [2]: https://nlesc.github.io/open-loves-science/

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1EpqhS1yogf1EkXxEsvlrgdWsdiCqR3NlRDoxBH8bUng/edit#heading=h.aar4tupij1po"}


creators: ["Emma Yan"]
type: lightning talk
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Creating a Digital Asset Register:  our approach at University of Glasgow Archives & Special Collections.

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/creating-a-digital-asset-register-our-approach-at-university-of/

abstract:
The Digital Archive team at University of Glasgow Archives & Special Collections (ASC) have now completed work on establishing ASC's born-digital asset register and intend to share with the digital preservation community our methods and lessons learned.  

We will share the practical processes that we used to identify and gather information on the born-digital assets in ASC’s collections and some of the questions that we asked ourselves to establish what we needed to record in the register.  This includes how we went about finding digital material in our processed and unprocessed collections, recording and checking locations for the material, as well as logging and checking physical storage media to record its condition.

We intend to detail the work that went into developing the asset register itself using Microsoft Lists and other Office 365 tools and sharing the decision making around settling on these tools and how they fit in with our institution’s information technology support.

The digital asset register has been integrated with our digital archiving logs, another tool developed in-house, allowing us to log digital preservation actions against each asset in the register.  This will be touched upon as well as sharing our methods for the ongoing work to identify and add digitised material to the register.

It is our hope that by sharing our methods we can provide some tips and support others who are developing their own digital asset registers as well as inviting discussion with others sharing their own registers to see where we can improve our own.

links:
{"citation_public_url": "https://zenodo.org/records/13646396", "citation_pdf_url": "https://zenodo.org/records/13646396", "citation_conference_slides_url": "https://zenodo.org/records/13646396", "citation_conference_notes_url": "https://docs.google.com/document/d/1q7uNrEVGePdeRV2G9qDrO4AfNgIr2YY_xpKU99e61Yo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/33b18535dd5843ffb8f79c836fadf7895bec43f73c7f4e4682ff38249050ad85"}


title: Preservation Python
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/preservation-python/
creators: ["Jonathan Isip"]
type: game
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T11:45:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Preservation Python is a snake-type game where the player controls a continually shrinking python, a metaphor for obsolescence and data loss. The python must ingest, pun intended, content and preservation information while avoiding elements that accelerate data loss. If the python survives a certain length of time, the required elements will change into preservation actions needed to maintain continued access.

The game is meant to introduce the elements of an OAIS Archival Information Package to beginners in a fun and interactive way, as well as to present digital preservation as a continuous activity. The fast-paced nature of a snake game also encourages the player to make decisions on which elements they prefer to prioritise.

The game is a product of the Bits and Bots study group (https://github.com/Lotte-W/Bits-and-Bots-study-group).

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1EpqhS1yogf1EkXxEsvlrgdWsdiCqR3NlRDoxBH8bUng/edit#heading=h.aar4tupij1po"}


title: Enabling easier discovery with a controlled vocabulary for iPRES papers
creators: ["Andrew Jackson", "Maureen Pennock", "Nancy McGovern"]
type: poster
keywords: ["managing access", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/enabling-easier-discovery-with-a-controlled-vocabulary-for-ipres/

abstract:
Many iPRES papers often receive relatively few citations, indicating low levels of re-use. Whilst these low levels of usage cannot be attributed to a single reason, inconsistent approaches to sharing, publishing, and describing papers over the past twenty years have not helped. This poster goes some way to explore a solution for more consistent description of papers, facilitating their findability and thus their potential for re-usability, by proposing a controlled vocabulary for iPRES submissions. 

A controlled vocabulary for iPRES papers was used in the early days of iPRES, namely the ACM set of classification codes. This however had limited specificity relevant to most iPRES submissions and was later abandoned. The current 'anything goes' approach enables greater specificity but results in more variation across the corpus as a whole: the problem has escalated from insufficient choice to too much choice. Search the iPRES keywords index produced for the DPC Registries of Good Practice, for example, and it suggests over a thousand different entries. The phrase 'needle in a haystack' comes to mind, especially problematic for not only early careerists and researchers but also practitioners with limited amounts of time but urgent business problems to address.

This poster proposes a controlled set of keywords as a first step towards improving consistent classification, findability and subsequently re-usability of our field's knowledge. The core structure is provided by the high level entities from the CHARM domain model on digital preservation risk. These identify at a consistently granular level the main aspects of the digital preservation domain (e.g. legal; policy; strategy; system software; network; metadata; content) and target values (e.g. authenticity; integrity; retrievability). These are supplemented by a cross referencing and subsequent merging of the top 30 (or so) keywords identified by the Good Practice project, and finally a gap analysis by the authors to identify and propose additional terms for areas that are possibly under-represented. Pending discussion with the community during iPRES and subsequent refinement of terms, the results (along with a user guide to facilitate consistent implementation) will be suggested to the iPRES steering group as a proposal for future events.

links:
{"citation_public_url": "https://zenodo.org/records/13713511", "citation_pdf_url": "https://drive.google.com/file/d/1ze5ckMVA55q1K0WWe7U_gHXPaGItX62o/view?usp=drive_link"}


title: Francophonie ! Digital Preservation with a French Touch
creators: ["YANNICK GRANDCOLAS"]
type: birds of a feather
keywords: ["communications and advocacy for dp", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/francophonie-digital-preservation-with-a-french-touch/

abstract:
The digital preservation field predominantly relies on English-language resources and documentation, presenting significant challenges for the Francophone community. Factors like staff training and the utilization of accented characters in alphabets exacerbate these difficulties, warranting targeted solutions to enhance Francophone contributions to the global digital preservation discourse.

In the rapidly evolving digital landscape, English has emerged as the lingua franca, shaping the discourse and dissemination of knowledge. Consequently, most technical discussions, guides, and scholarly articles pertinent to digital preservation are predominantly available in English. This linguistic hegemony poses barriers for Francophones seeking active engagement in digital preservation efforts. Language barriers not only impede comprehension and participation but also limit access to cutting-edge knowledge and practices within the field.

Addressing these challenges is imperative to ensure equitable representation and active involvement of the Francophone community in digital preservation endeavors. Efforts must be directed towards enhancing staff training by providing resources and professional development programs in the native language of Francophones. Additionally, unique challenges associated with utilizing alphabets containing accented characters must be acknowledged and resolved to facilitate effective data management and preservation in Francophone contexts.

The "birds of a feather" session presents a singular opportunity to convene the Francophone digital preservation community for face-to-face discussions. This gathering will enable participants to share experiences, address challenges, and exchange best practices in an environment conducive to collaboration and idea-sharing. By bringing together Francophone experts and practitioners in digital preservation, this session aims to strengthen community bonds and identify innovative solutions to overcome linguistic and technical barriers. Through collaborative efforts, we can ensure that the Francophone voice is fully heard and its contributions enrich the global digital preservation landscape during iPRES 2024.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/13TMF9JJFlRrsVmWaejYk5cWKOrdsEg9Ti9PwZTwMXzA/edit#heading=h.aar4tupij1po"}


creators: ["Lamyk Bekius", "isabelle van ongeval"]
type: lightning talk
keywords: ["managing access", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T11:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Start 2 Collaborate: Letterenhuis and University of Antwerp Joining Forces in Tackling Challenges Related to Born-Digital Archives

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/start-2-collaborate-letterenhuis-and-university-of-antwerp-joini/

abstract:
The nature of paper archives has never required close collaboration between archives and researchers – researchers could easily access records within archival boundaries and in a purely transactional frame. Born-digital archives, however, provide strong arguments for both parties to engage actively and even require creators to be more involved. The case for partnerships between archivists, researchers and literary authors in dealing with born-digital archives has been made many times, but only continues to grow in importance as more born-digital archives are making their way into literary archival institutions (Pulkkinen 2023; Jaillant 2022; Ries & Palkó 2019; Gooding, Smith & Mann, 2019). 
The scale and complexity of born-digital archives enforces strong partnerships between creators, archives and research in order to guarantee a real future for born-digital (literary) heritage. Genuine collaboration between scholars and archivists creates many pathways for developing and enhancing archival workflows for acquiring, describing and unlocking born-digital archives for research. Researchers get better acquainted with limitations and possibilities of born-digital archives, enabling them to articulate solid research questions. Collaboration with creators is no less important, as they play a crucial role in the preservation of their digital documents (Micunovic, Marčetić, and Krtalić 2016).
In this Lightning Talk we share our experience of the collaboration between the Letterenhuis (Isabelle Van Ongeval) and the University of Antwerp (Lamyk Bekius) in the scope of born-digital archives. Our regular meetings to discuss approaches and research interests regarding born-digital archives have already led to concrete results. These include: joining forces in persuading Flemish authors to donate their old computers to the Letterenhuis and make them available for research projects; working together on a project with the Flemish poet Maud Vanhauwaert to log the writing process of a poem for the Letterenhuis’ new collection exhibition; an exploration of the filecontents on the floppy disks of the Flemish poet and essayist Herman de Coninck to make them more findable and more accessible for research; and partnering up for the (proposed) CLARIAH-VL+ International Research Infrastructure, in which we plan to develop a model for the description of born-digital and hybrid (literary) archives.

links:
{"citation_public_url": "https://zenodo.org/records/13745238", "citation_pdf_url": "https://zenodo.org/records/13745238", "citation_conference_slides_url": "https://zenodo.org/records/13759303", "citation_conference_notes_url": "https://docs.google.com/document/d/1q7uNrEVGePdeRV2G9qDrO4AfNgIr2YY_xpKU99e61Yo/edit#heading=h.aar4tupij1po"}


title: A Portrait of the Digital Preservation Labor Market in 2021-2022
creators: ["Amy Currie"]
type: poster
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T15:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/a-portrait-of-the-digital-preservation-labor-market-in-2021-2022/

abstract:
The Digital Preservation Coalition (DPC) is undertaking an analysis of digital preservation labor market data gathered from online job postings published between January 2021 to December 2022. This poster is intended to present the key findings from this analysis and introduce emerging themes or trends relating to different digital preservation role types. This will include job titles, salaries, contract durations, and consideration of how the descriptions of skill and knowledge requirements relate to the DPC's Digital Preservation Competency Framework. It will also introduce a final report and open dataset to invite further discussion and practical use by digital preservation practitioners.

links:
{"citation_public_url": "https://zenodo.org/records/13679853", "citation_pdf_url": "https://drive.google.com/file/d/11fxUl5pyJekyEhha2XLGHWIq3ZDP1mbA/view?usp=drive_link", "citation_conference_notes_url": "https://docs.google.com/document/d/16S5qwg42Mjnxe22cdVxZH63tVCVMgs-m92o02THSgC4/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b208d828f7d0472f91d594fd9a1e7e1068f37cdd5e09419d8e7f69a4eb27e3fb"}


title: File Format Frenzy
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/file-format-frenzy/
creators: ["Francesca Mackenzie"]
type: game
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T11:25:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
This is an interactive, choose your own adventure game designed to teach players file format analysis and how to identify various file formats. It is built using the twine platform with various side games and quests built in.

The premise of the game is that you shrink into a computer that has been infected by a virus. You quickly realise that the files on the computer do not know what they are anymore and by solving a series of puzzles you must help them piece together their identity. This is created with the goal of helping the player understand concepts such as magic bytes, how to look inside a file, hex and many of the tools of file format analysis.

The hope is that this will be a valuable and fun learning tool to understand files in repositories and how file format identification software such as PRONOM and DROID work. These are topics that can often seem intimidating and inaccessible but with gamification they may reach a wider audience.

For the session laptops will be recommended for participants to reach the website the game is hosted on, however shorter games and paper versions of the side quests will be available. Participants could also work in teams around one laptop. Therefore the game could be played solo or in groups.


title: Wouldn’t It Be Nice… Planning for the Third Edition of the Digital Preservation Handbook
creators: ["Sharon McMeekin"]
type: lightning talk
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T13:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/wouldnt-it-be-nice-planning-for-the-third-edition-of-the-digital/

abstract:
In the first quarter of 2024, the Digital Preservation Coalition undertook a scoping study to capture requirements from the digital preservation community for a forthcoming Third Edition of their cornerstone publication, The Digital Preservation Handbook. The study included a community survey, which received 150 responses, and a series of focus groups that included junior and senior practitioners, educators, managers, researchers, technologists, and policy makers. 

The outcomes of this information gathering phase were used to define a set of guiding principles for the development of the Third Edition, and to help establish a proposal for the structure and content. These, in turn, have been included in a plan for creation of the Third Edition, which will be a significant, multi-year project.

The project is due to commence in August 2024, and during this lightning talk we will summarize the outcomes of the scoping study, share the guiding principles, and provide an update on plans and activities to date. We will also share how the community can engage with the development of this much loved and used resource.

links:
{"citation_public_url": "https://zenodo.org/records/13644530", "citation_pdf_url": "https://zenodo.org/records/13644530", "citation_conference_slides_url": "https://zenodo.org/records/13644530", "citation_conference_notes_url": "https://docs.google.com/document/d/1MToYP8iGZoTWR3l_d6IHQm8iNRXr1ozm5lJNA9ercLM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3ec04ee9969c4ac48501aa9100cd6f752a2085cce7cc414588e4c6fc22f07e98"}


title: Digital Preservation for 5 Year Olds (and other learning games)
creators: ["Francesca Mackenzie", "Jonathan Isip"]
type: game
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T14:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-preservation-for-5-year-olds-and-other-learning-games/

abstract:
Digital Preservation for 5 Year Olds is a set of dfinition cards with a difference. We have asked Chat GPT-4 to explain the concepts as if to a 5 year old. This means that it is an excellent tool for both learning new concepts and for more experienced practitioners to consider advocacy and how concepts can be easily understood.

The game currently has three different variants dependent on competitive or collaborative game play and the number of people involved. The game dynamic can start with a basic matching game but can be changed to be more competitive or a 'who am I?' style of game. We are planning for the conference to expand the number of variants with a prioritisation dynamic, for example what would different practitioners value or prioritize most out of the different definitions. The hope is to encourage conversations about these concepts in practice amongst the players.

The game has been tested and well received in local games events as well as at the ICA Congress 2023.

While the game is already created, as the title suggests, we are currently working on related expansion packs. These are archival theory, storage media and policies.

We are hoping to use the session to not only play the card games, but also explore what else the cards could do. If willing we will even encourage participants to make up their own rules.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1TECjLA7x-Wy1GeVBzuw5jjqsObbotGkgJbFvOfm-kpo/edit#heading=h.aar4tupij1po"}


title: A three-tier digital preservation strategy
creators: ["Snowden Becker", "Alicia Wise", "Anthony Leroy"]
type: poster
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T09:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/a-three-tier-digital-preservation-strategy/

abstract:
As university libraries, one of our key missions is to preserve scholarly digital content for future generations.
This implies safeguarding our own digital collections, of which we are the sole custodian, as these often include unique materials created by our scientific community. Examples include Ph.D. theses, offprints, and research data.
We must also ensure enduring access to subscribed scholarly content even if the subscription is canceled or if publishers discontinue publications. 
To meet these challenges, we encourage libraries to adopt a global strategy based on three solutions leveraging the LOCKSS open-source technology. 
Our poster depicts the implementation of this 3-pillar strategy at Université libre de Bruxelles (ULB) :

**1. Community network**
While a university library alone is unlikely to have the required human and technological resources to build an efficient distributed preservation solution, LOCKSS technology makes it easy for libraries to build their own community network to safeguard their collections of interest. 
Following this approach, ULB - together with 6 university partners worldwide - has funded the SAFEPLN network in 2014. 
Content is collected from our institutional repositories and replicated in seven preservation nodes, distributed across servers hosted in Europe and Canada.
Currently, a dozen similar networks have been created worldwide, with various objectives, scopes and organizational models.

**2. Global LOCKSS Network**
As a solution for post-cancellation access to our electronic resources, ULB joined the Global LOCKSS Network in 2012.
If we terminate a subscription to one of our resources or the resource becomes temporarily unavailable from the publisher, a copy remains available in our local server and we can restore access to our users.

**3. CLOCKSS**
Unfortunately, not all our key electronic resources are available on the Global LOCKSS network. Therefore, ULB also chose to support the CLOCKSS service from 2024. 
CLOCKSS is a dark archive encompassing over 54 million journal articles, and 475.000 e-books from the world's leading publishers, ensuring open access if content disappears from the web.

The three-pillar approach outlined here empowers libraries to take charge of their digital preservation. Instead of relying on third-party solutions, we become active players in preservation, embracing our essential mission.

links:
{"citation_public_url": "https://zenodo.org/records/13652938", "citation_pdf_url": "https://drive.google.com/file/d/1ba6l0lV5PQ3wo5k6k5dWb6Pq1Xei0nTa/view?usp=drive_link"}


title: Utilizing workflows as roadmaps in new digital preservation programs
creators: ["Ciaran Purdome"]
type: lightning talk
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:40:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/utilizing-workflows-as-roadmaps-in-new-digital-preservation-prog/

abstract:
Creating a digital preservation program from scratch involves many components, from establishing program scope to implementing preservation strategies. Keeping track of documentation and to-dos is challenging in the early stages of program development. 

Workflows, traditionally seen as documentation tools, offer a unique solution for tracking the development of digital preservation programs. Instead of viewing workflows as static documents, they can be transformed into dynamic roadmaps that guide practitioners through the program’s inception and evolution.  By crafting bespoke, high-level workflows tailored to individual institutional contexts, practitioners can effectively use them as planning tools. These workflows serve not only as project management tools to track progress but also help effectively communicate with program stakeholders. 

Workflows were used in planning Acadia University’s digital preservation program. The development of an ingest workflow identified key components of digital preservation, including ensuring authenticity, fixity, processing, and transfer into long-term storage. Identifying these components ensured tools were procured that adequately addressed ingest requirements. Sharing practical lessons learned through utilizing workflows in the planning stages of creating a new digital preservation program allows for other institutions to follow a similar process. Workflows, policy, and implementation are interrelated, and focusing on workflows highlighted priorities for Acadia’s policy development. Workflow planning allows small institutions to implement realistic digital preservation programs.

links:
{"citation_public_url": "https://zenodo.org/records/13751020", "citation_pdf_url": "https://zenodo.org/records/13751020", "citation_conference_slides_url": "https://zenodo.org/records/13751020", "citation_conference_notes_url": "https://docs.google.com/document/d/1coSQGZ5jVNK0VwwLWUyBu-JIkNkKuQH-qHnOUyj_KzA/edit#heading=h.ge8kdqo3zbiz", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b27936ff02184e1fbce3a6cbad4e50932f2972e78ce34bdf91e5c1f936647db4"}


title: Enhancing Metadata Management through Linked Data Models
creators: ["Lennert Van de Velde", "Miel Vander Sande", "Milan Valadou"]
type: poster
keywords: ["metadata standards and implementation", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/enhancing-metadata-management-through-linked-data-models/

abstract:
Meemoo, the Flemish institute for archives, preserves over 6 million primarily audiovisual objects of more than 180 organizations across cultural heritage, media and government sectors. Metadata plays a key role across all of our processes, from preservation to enabling dissemination through search. Hence, improving the accessibility and management of metadata are crucial activities of our operations, in particular with the ever-growing scale in volume and heterogeneity. To this end, meemoo is currently evolving towards a Knowledge Graph-based infrastructure. In this poster, we present our new set of data models that support this endeavor.

The meemoo data models have a layered design, with a core model that is applicable across media objects from various types accompanied by a number of domain-specific models that cover different use cases. They were developed using an iterative methodology to design, implement, and evaluate data models with internal and external stakeholders. The core Objects model builds upon PREMIS (OWL) and is used to  model the main structure of the media objects, which identifies the preserved intellectual entity, its representations, its files, and the way they relate. The domain models complement the core model and include, among others, models to describe the media contents (Descriptive model), information about the partners that own the material (Organizations model), and digitization or provenance metadata (Events model). 

The different data models are implemented using a combination of RDFS and SHACL to ensure a smooth integration in the Knowledge Graph infrastructure. The use of RDF-based standards adds greater flexibility and enhances the models’ semantic clarity. Each resource and relationship can be explicitly modeled, identified, defined and labeled, while promoting reuse through Linked Open Data. In addition, it also provides machine-readability to support automation, which enables us to automatically generate documentation or a GraphQL schema from the SHACL source files. 

Our poster illustrates the data models, the design methodology and how the data models are used across meemoo in various applications and with different purposes. Both documentation and sources are available on [our developer documentation website][1].


  [1]: https://developer.meemoo.be/docs/metadata/knowledge-graph/

links:
{"citation_public_url": "https://zenodo.org/records/13683132", "citation_pdf_url": "https://drive.google.com/file/d/101n_kxalTFkpCL4TXmmc_iEHwf_jx5--/view?usp=drive_link"}


title: Into the future
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/into-the-future/
creators: ["Barbara Sierman"]
type: poster
keywords: ["communications and advocacy for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Into the future
In 2024 the digital preservation community can look back with pride on what we have achieved. However, new challenges appear on the horizon, often originating from areas beyond our profession. We may no longer be able to conquer these within the existing preservation community, like we are used to do. But perhaps we can find inspiration for new initiatives by looking back at how it all started.
Three decades ago, in 1998, a group of 60 people gathered in Hotel dos Templarios in Tomar, Portugal. They arrived from around 20 countries to participate in the first international workshop on digital preservation in Europe. The air was filled with eagerness and enthusiasm. Everyone felt part of a new and adventurous journey: how to preserve electronic (aka digital) heritage.
This DELOS 6th workshop on Preservation was organized by two (!) projects funded by the European Commission: DELOS, consisting of computer scientists and NEDLIB, a project of national libraries. Two different worlds coming together in one place.
The 15 presenters at the workshop spoke on a range of topics, seemingly inspired by the 1996 report of Garrett and Waters “Preserving digital information”. On this poster I’ll map these topics to the status quo to show the tremendous progress the digital preservation community has made. Over time, the heritage organisations involved were able to translate the problems into workable solutions. Individual initiatives were connected in collaborative projects, initiated and funded by heritage organisations themselves with the support of the European Commission, the National Science Foundation and various governments. The profession of digital preservation shaped itself.
The Tomar workshop started with a film “Into the Future. On the preservation of knowledge”. An initiative of CLIR, still available on Vimeo. The film aimed to raise awareness, amongst the general public and policy makers, of the risk of losing digital information. In just 50 minutes, broadcast via television, it conveyed the necessity of digital preservation.  
How might we grab the attention of today's decision makers in a similarly creative way?

links:
{"citation_public_url": "https://zenodo.org/records/13642755", "citation_pdf_url": "https://drive.google.com/file/d/1jCHW6pPa6IXNLa9aGduGTu-FzsTDoJAu/view?usp=drive_link"}


title: Using the CoSAI ecosystem to archive scholarly code with docs and discussions
type: tool demo
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T14:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/using-the-cosai-ecosystem-to-archive-scholarly-code-with-docs-an/

creators:
["Vicky Rampin", "Talya Cooper", "Martin Klein", "David Wilkinson", "Lyudmila Balakireva", "Emily Escamilla", "David Calano", "Michael L. Nelson", "Michele C. Weigle"]

abstract:
As more scholars code in the open, digital stewards need accessible methods to reliably archive this code and surrounding contextual information. We will be demo-ing a software and Web archive workflow using an interconnected ecosystem of open source tools: [OCCAM][1] with plugins for [Memento Tracer][2] and [Memento Damage][3]. We use these together to create a repeatable, human- and computer-readable workflow to preserve scholarly code on the Web with its discussion threads, documentation, and other contextual scholarly ephemera that you can’t get with a `git clone`. 

OCCAM is an open source software preservation and workflow execution system that allows users to visually create executable workflows. OCCAM instances can federate with each other, allowing for these to be shared. Memento Tracer is a browser extension that allows users to click on desired elements from  an exemplar webpage to create JSON ‘traces,’ which are then used to crawl and create Web archives. These traces can be used on websites that look similar to each other (e.g. code repositories on GitHub or GitLab) and can themselves be version controlled. Memento Damage is an open source tool that calculates how well a web page is archived by identifying the missing resources (images, multimedia, CSS, and JavaScript) and then measuring the importance of those missing resources.

We use OCCAM as the “driver,” where we visually build (via drag-and-drop) the processes together and run it together. So we use Git clone to grab the source code, as well as run a Memento trace to grab other elements of a repository page that we want to keep for history and debugging purposes -- issue threads, pull requests, project boards, online documentation, etc. We end up with a local copy of a Git repository (to preserve the commit history) and a WARC containing the Web-based contextual information. We then use Memento Damage to do some initial quality assurance and checking. We can then export this together with some metadata and it’s ready for a repository! [See an example of this workflow][4] in OCCAM.

  [1]: https://archived.software
  [2]: http://tracer.mementoweb.org/
  [3]: https://memento-damage.cs.odu.edu/faq/
  [4]: https://drive.usercontent.google.com/download?id=1TXns1hOP78mxq83zzHGwMjmsS_Q6Q7c5&export=view&authuser=0

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1oGwEZLx1UYUbtMQ5Y_bsh7skzl1XkOIDvzMjo2NBDSI/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/455bf375e860488394867726471cd880363eb1e08e0c430b93d4a756efde7bc3"}


title: Surmounting the Barriers to Social Media Archiving - With a Little Help from my Friends
creators: ["Zefi Kávvadia"]
type: birds of a feather
keywords: ["communications and advocacy for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T09:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/surmounting-the-barriers-to-social-media-archiving-with-a-little/

abstract:
Social media platforms have become integral to contemporary communication, serving as vital records of societal, cultural, and political discourse. However, digital preservation professionals face significant challenges in archiving this content. This "Birds of a Feather" session aims to bring together digital archivists, researchers, and allied professionals to discuss these barriers and explore collaborative strategies for advocating change.

Current legal restrictions, such as platform terms of service that prohibit web scraping and API limitations, hinder the ability to capture and preserve social media content for research and cultural heritage purposes. These restrictions even extend to archiving government information shared through official social media accounts. In this session, we will facilitate discussions on specific barriers including but not limited to the legal, ethical, policy-related, practical, technological and organisational contexts of social media archiving in research and cultural heritage institutions. We will also share experiences navigating these challenges, as well as brainstorm advocacy strategies to tackle these barriers and change the existing framework. 

We aim to engage a diverse group of representative stakeholders and experts, including archivists and digital preservation professionals from academic institutions, government bodies, and (private) cultural heritage organisations, as well as researchers, legal experts, and technologists. Even though the framework for social media archiving is embedded in the local context (due to national laws, institutional preferences etc.), participants from all over the world are welcome to participate to share experiences and solutions and/or bring creativity to the table to brainstorm together in a highly interactive session. 

We hope to foster a sense of community and shared purpose among participants. Ideal outcomes include plans for drafting position papers or best practices, a short report on the current state of the art of social media archiving for archival and research purposes and increased motivation to advocate for change within participants' respective institutions and professional networks.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1tRNyfbNP9rd6Nq9TOZMF7_9QE7lrJDB_7P1twUV3R78/edit#heading=h.aar4tupij1po"}


title: Digital Detective Game
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-detective-game/
creators: ["Jeanne Kramer-Smyth"]
type: game
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T13:55:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
This game is based on the framework of the popular murder mystery game Clue (also known as Cluedo outside the United States). Rather than solving a murder mystery, players of Digital Detective are trying to find and access a digital record. I will create a custom board, adapted from the Clue/Cluedo mansion, and 3D-print new pieces for each player to use in the game. 

The goal of the game is to educate those not familiar with the challenges of digital preservation about the basic aspects that inform the work of preserving and providing access to born-digital records. Each player will be attempting to determine three important facts about the digital record they are looking for: its physical media type, its file format, and applicable access approach. Using the familiar mechanism of deduction used in the popular Clue/Cluedo game, players will learn about each of these aspects. 
I envision this game being used as an outreach tool for helping people learn about the work required to preserve and provide access to born-digital records, prompting the curiosity of the players and encouraging them to dig into the deeper details of archivists and those dedicated to digital preservation.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1TECjLA7x-Wy1GeVBzuw5jjqsObbotGkgJbFvOfm-kpo/edit#heading=h.aar4tupij1po"}


title: Was it all worth it?
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/was-it-all-worth-it/
creators: ["Paul Stokes"]
type: poster
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
iPRES has been around for a while. It’s now 20 years since the first iPRES in Beijing and in that time we’ve seen a lot of people stand up in front of their peers and talk about digital preservation and closely related subjects. Close to 1200 contributions have been recorded in the published proceedings since that first event. My colleagues and I have been wondering for a while if we’ve made a difference to the world of Digital Preservation as a result. Within those 1200 or so contributions were there ideas that have stood the test of time, become main stream. In short, was it all worth it?
Thanks to Andrew Jackson of the DPC (and in the nick of time for this poster) we can now see all the conference proceedings in one place—https://www.digipres.org/publications/—and we can play around with the underlying metadata! Hooray! 
This poster (and the associated lightning talk) is intended to show an initial exploration and analysis of the outputs of the iPRES conferences with a view to undertaking a deeper analysis and paper for a future iPRES.

links:
{"citation_public_url": "https://zenodo.org/records/13759576", "citation_pdf_url": "https://drive.google.com/file/d/1ai9TeBZ1ZID1dIxIXkfEYKLhIBI9GLvP/view?usp=drive_link"}


title: Did you ever migrate preservation data from one digital preservation platform to another?
creators: ["chris de loof"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T11:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/did-you-ever-migrate-preservation-data-from-one-digital-preserva/

abstract:
This abstract gives insights on the lessons learned concerning a secured and trustworthy migration of 4 Pb of long-term preservation data stored on a cold storage platform.
The Belgian Science Policy Office (Belspo) has since 2015 long term digital preservation service for digital artifacts from the federal state. The technical architecture is based on a hyper secured ring network topology integrating all users and data centres. The two data centres are completely redundant and are equipped with an identical hardware infrastructure where cold storage is used as the main preservation methodology. Ingest, load balancing, authentication of users, integrity checks, file formats check, REST Api services, monitoring and retrieve workflows have been integrated in one middleware system. Belspo issued a tender procedure for the operationalisation of the hardware, software and service desk which was granted to a private partner.
The contract ended in 2022 and Belspo decided not to prolong the contract but to develop a renewed hard- and software architecture in-house with the Belgian association Smals, within the same yearly budget. Belspo launched a co-creation activity with Smals to setup a migration path and planning for the 4 Petabyte of unique volume of digital cultural heritage, research data and metadata, duplicated in both data centres. The first experiments with Arcsys showed that a simple installation, programming, and configuration did not permit to read the objects on the LTO7 tapes. A new methodology had been put in place to transfer the data in a secured way, within budget.
We stopped all new ingest in 2023, isolated the written LTO7 tapes, reconfigured one data centre and cold storage with Arcsys and began the one-by-one content migration via the Arcsys architecture with integrity and format check from one data centre to the other over secured network connectivity. Once finished the inverse operation started for guaranteeing a smooth duplication, while keeping offline the old tapes in case of lost or disaster which turned out to be an interesting decision. Two years later the operation is still going on, but with a 100% confidence not to have lost any bit.

links:
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title: How the National Library established autonomous product team organisation
creators: ["Torbjørn Pedersen"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:20:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/how-the-national-library-established-autonomous-product-team-org/

abstract:
The National Library of Norway is an archive that collects a wide range of different media. Text, images, sound, moving images, web archiving, etc. For years, we were organized as a traditional hierarchical organization. 

Due to the complexity of operations and size of our organization, we were struggling with a myriad of stakeholders, which again led to challenges in prioritizing competing goals. Our IT resources were acting as a bottleneck, again suffering from constant context switching. Digital preservation was everyone's—and no one's—responsibility and was mostly viewed as an IT challenge.

In 2022, a new organizational structure was introduced. It established autonomous interdisciplinary product teams consisting of both IT resources and expert resources from the various media departments.

As part of this reorganization, digital preservation was established as a *product* at the National Library with its own team. The digital preservation team now develops digital preservation as a product and offers it as a service to other interdisciplinary teams in the organization.

This new team organization has led to a much more focused approach to digital preservation within the organization. Over the last year, we have made significant progress in the digital preservation field, establishing road maps, strategies, and principles, while reporting regularly to a "board" of product owners.

We would like to provide a brief overview of our previous challenges, our reorganization, and the beneficial impact that having a dedicated digital preservation team can have on an organization.

links:
{"citation_public_url": "https://zenodo.org/records/13744311", "citation_pdf_url": "https://zenodo.org/records/13744311", "citation_conference_slides_url": "https://zenodo.org/records/13749573", "citation_conference_notes_url": "https://docs.google.com/document/d/1FD-lIrViKGWNpBR8inlhbkoudzx4OqY7IM5C7anGIn0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3c201d717da7420295f0ae90d0b0b1e9787aeff96d2548fb8552074190b13848"}


creators: ["Ethan Gates"]
type: lightning talk
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T15:45:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Using Digital Documents to Preserve Emulation: Lessons Learned from Compiling a 30-Year Emulation Bibliography

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/using-digital-documents-to-preserve-emulation-lessons-learned-fr/

abstract:
What started as a request for emulation-related readings to share with graduate students for a guest lecture quickly ballooned into a side project with a life of its own. Since 2021, I have personally maintained and grown a public Zotero bibliography of professional literature on the topic of emulation as a technological practice for digital preservation – a collection of citations and links that now includes references for about 200 conference papers (many of them from iPRES), journal articles, white papers, grant reports, books, blog posts, and more, published over a 30-year period stretching from (currently) 1992 to the present.
With this lightning talk, I hope to expand awareness and usage of this corpus for a key purpose: a better shared understanding of the history of our field and its practice. While this emulation bibliography provides vital resources for students and new professionals to build their skills and catch up on a robust area of technological research and development (and within itself containing micro-trends on potential sub-topics: emulation tooling, linked open data for emulation, emulation for archival access, emulation for curation, etc.), it also presents an opportunity for reflection for more seasoned practitioners: how far have we actually come over 30 years? What patterns have emerged in our writing, theory, and use cases for emulation? Are there gaps between the written record and actual lived experience of the field and its implemented practice? These are bigger questions than I can answer in the course of 5 minutes, but by simultaneously posing them and pointing to the means to engage further, I hope this lightning talk would also lay the groundwork for a more in-depth literature review or paper on the history of emulation practice in digital preservation at a future conference.

links:
{"citation_public_url": "https://zenodo.org/records/13685468", "citation_pdf_url": "https://zenodo.org/records/13685468", "citation_conference_slides_url": "https://zenodo.org/records/13685468", "citation_conference_notes_url": "https://docs.google.com/document/d/1RnqtK66DuBgEZBSuTMC7aU8i32AMZQUp5X-Qi1AQdNg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e14395c2e38544b884534e3ad374a2f5eb92a4bb791941e1ba0222a6c969343c"}


title: Implementing a Collaborative Digital Preservation Network using LOCKSS 2.0
creators: ["Chelsea Denault"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/implementing-a-collaborative-digital-preservation-network-using/

abstract:
The Michigan Digital Preservation Network (MDPN) received an [implementation grant][1] from the United States Institute for Museum and Library Services to demonstrate a production-scale statewide digital preservation service focused on reducing barriers to participation for small and under-resourced cultural memory institutions (including community archives, historical societies, museums, and public libraries) by leveraging the newly-rearchitected LOCKSS 2.0/[LAAWS (LOCKSS Architected as Web Services)][2] software and [DART (Digital Archivist's Resource Tool)][3], an easy-to-use packaging tool from APTrust. Together, LAAWS and DART foster greater local control over the network infrastructure and make depositing content easier for users with little-to-no technical skill. By contributing to this centralized statewide preservation service, member institutions avoid redundant efforts, share resources, and make preservation more affordable for all.

This lightning talk centers on learnings from Phase One of our grant, which focused on identifying five geographically distributed LOCKSS server hosts, testing the new LAAWS documentation and installing the software, configuring DART, creating a deposit pathway between DART and LOCKSS, running deposit tests with partners, and documenting any challenges. Key takeaways include balancing aspirational vision with “on-the-ground” needs and costs, the importance of approaching “non-traditional” partners, managing relationships with collaborators, the value and challenges of local control, and how a network centered on cooperation, trust, and support can create easier “on ramps” to preservation and empower institutions to take more ownership of digital preservation. 

The MDPN is - by all accounts from the LOCKSS Program - the first preservation network to use the LAAWS software across our entire production network infrastructure, and other institutions may find our experience useful. Although this case study focuses on our work in Michigan, the outcomes are relevant to a broad audience and could be replicated in many different contexts.


  [1]: https://imls.gov/sites/default/files/project-proposals/LG-252394-OLS-22-full-proposal.pdf
  [2]: https://www.lockss.org/about/frequently-asked-questions#laaws
  [3]: https://aptrust.github.io/dart-docs/

links:
{"citation_public_url": "https://zenodo.org/records/13730565", "citation_pdf_url": "https://zenodo.org/records/13730565", "citation_conference_slides_url": "https://zenodo.org/records/13730565", "citation_conference_notes_url": "https://docs.google.com/document/d/18q7nGVrhTj5qLOs3b-qg74krPB0yPTA0GoltsBuA2w0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/bd35e0d952454965a64a917ee3741564b70655a27ed640c5aad0d31be3cee8ec"}


title: Enabling Digital Scholarship with the Library of Congress's First Data Librarian
creators: ["Camille Salas"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/enabling-digital-scholarship-with-the-library-of-congress-s-firs/

abstract:
As born digital and digitized collections continue to grow and researchers increasingly request to use collections as data, cultural heritage institutions must enable computational use of their collections. As is often the case in libraries, competing priorities may result in limited resources for strictly managing digital collections. Beyond making digital collections accessible, abstracting born digital and digitized collections into datasets for digital scholarship could pose a myriad of technical, legal, resource, and workflow challenges.   

The Library of Congress recognizes the critical need for determining and implementing a coordinated approach to support use of collections for digital scholarship, as outlined in the [Digital Collections Strategy][1]. Prior to and as a result of the strategy, options for advancing this work were explored through a variety of experiments, pilots, research reports, and working group discussions. 

This year, the Library of Congress reached a major milestone in hiring its first Digital Collections Data Librarian to routinize the service of creating collections as data for researcher access.   

The Digital Collections Data Librarian works within the Library ’s Digital Collections Management and Services Division to centralize work and support computational use of the Library’s born digital and digitized collections and implement a coordinated approach to support use of collections as data for digital scholarship. 

The Data Librarian is formalizing and enhancing previously piloted efforts to transform data from digital collections, including born digital content, digitized books, and web archives, into datasets ready for computational use. They are providing analysis and advice, and developing solutions to solve issues and problems associated with digital lifecycle management of collections and derived datasets.  

For the lightning talk, we will give an overview on how the position originated, onboarding and orientation efforts, projects underway and outcomes/accomplishments achieved within the first few months. We will also outline upcoming plans and ways that attendees can get updates on this new program area.  



  [1]: https://blogs.loc.gov/thesignal/2021/12/library-of-congress-digital-collections-strategy-published/

links:
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creators: ["Sawood Alam"]
type: lightning talk
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T11:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Utilizing Large Language Models for Semantic Search and Summarization of International Television News Archives

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/utilizing-large-language-models-for-semantic-search-and-summariz/

abstract:
Among many different media types, the Internet Archive also preserves television news from various international TV channels in many different languages. The GDELT project leverages some Google Cloud services to transcribe and translate these archived TV news collections and makes them more accessible. However, the amount of transcribed and translated text produced daily can be overwhelming for human consumption in its raw form. In this work we leverage Large Language Models (LLMs) to summarize daily news and facilitate semantic search and question answering against the longitudinal index of the TV news archive.

The end-to-end pipeline of this process includes tasks of TV stream archiving, audio extraction, transcription, translation, chunking, vectorization, clustering, sampling, summarization, and representation. Translated transcripts are split into smaller chunks of about 30 seconds (a tunable parameter) with the assumption that this duration is neither too large to accommodate multiple concepts nor too small to fit only a partial concept discussed on TV. These chunks are treated as independent documents for which vector representations (or document embeddings) are created. These vectors are clustered using algorithms like KNN or DBSCAN to identify pieces of transcripts throughout the day that are repetitions of similar concepts. The centroid of each cluster is selected as the representative sample for their topics. GPT models are leveraged to summarize each sample. We have crafted a prompt that instructs the GPT model to synthesize the most prominent headlines, their descriptions, various types of classifications, and keywords/entities from provided transcripts.

We classify clusters to identify whether they represent ads or local-news that might not be of the interest of the international audience. After excluding unnecessary clusters, the interactive summary of each headline is rendered in a web application. We also maintain metadata of each chunk (video IDs and timestamps) that we use in the representation to embed a corresponding small part of the archived video for reference.

Furthermore, valuable chunks of transcripts and associated metadata are stored in a vector database to facilitate semantic search and LLM-powered Retrieval-Augmented Generation (RAG).

We have deployed a test instance of our experiment and open-sourced our implementation (https://github.com/internetarchive/newsum).

links:
{"citation_public_url": "https://zenodo.org/records/13742797", "citation_pdf_url": "https://zenodo.org/records/13742797", "citation_conference_slides_url": "https://zenodo.org/records/13742797", "citation_conference_notes_url": "https://docs.google.com/document/d/1b42Bd_pn9__lo1qwjKqh3fB46M9Dt_1hjO4ATMggwvg/edit#heading=h.3motvki8sysj", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/c4ff0ba130054fff8dfd6d0fb3f33463d66167c2df83459e89304b6b9778c302"}


title: A toolkit for kickstarting a community
creators: ["Paul Stokes"]
type: lightning talk
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T13:40:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/a-toolkit-for-kickstarting-a-community/

abstract:
One of the three underlying themes of this years iPRES is “Starting to preserve”. Various groups amongst the organisers have for many months been discussing and planning how this might manifest itself at the conference... and beyond. Early in in the discussions it became apparent that there was a strong desire to leave a lasting legacy in the region, a digital preservation community of practice to keep fanning the flame of digital presentation interest that (hopefully) would be ignited through localised activities at the conference.

Discussions around how this might be achieved have exposed hitherto unexpected (or at least unsurfaced) problems that would need to be overcome. Problems such as who exactly would the target audience be; how could they be reached; how we could make the case for digital preservation to them when they may not even realise that they had a problem; how could we get them to attend the proposed sessions at the conference; how could they afford to attend; and, perhaps most importantly, what steps would need to be taken to ensure a community of practice didn’t wither and die post conference.

Luckily, the collective iPRES brain has been able to come up with some answers to some of these questions. We would like to pass on these learnings to the community. This lightning talk (and accompanying poster) outlines the problems we have encountered and the (potential) solutions we will be employing to achieve the stated aim of leaving an iPRES legacy behind us.

links:
{"citation_public_url": "https://zenodo.org/records/13763625", "citation_pdf_url": "https://zenodo.org/records/13763625", "citation_conference_slides_url": "https://zenodo.org/records/13763625", "citation_conference_notes_url": "https://docs.google.com/document/d/1MToYP8iGZoTWR3l_d6IHQm8iNRXr1ozm5lJNA9ercLM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3ec04ee9969c4ac48501aa9100cd6f752a2085cce7cc414588e4c6fc22f07e98"}


title: Emulation Beyond Borders: How Can We Sustain and Scale Emulation and Software Preservation?
type: birds of a feather
keywords: ["managing access", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/emulation-beyond-borders-how-can-we-sustain-and-scale-emulation/

creators:
["Brenna Edwards", "Claire Fox", "Ethan Gates", "Jessica Meyerson", "Oleg Stobbe", "Wendy Chu", "Wendy Hagenmaier"]

abstract:
This interactive session will bring conference participants together to discuss how we can collaborate across institutional and geographic borders to sustain and scale more equitable engagement with emulation and software preservation. Anyone curious about emulation or preserving access to software or born-digital collections is welcome and encouraged to participate. 

The emerging EaaSI Research Alliance—an international community of libraries, archives, and museums using the Emulation-as-a-Service Infrastructure (EaaSI) software—offers a promising opportunity to bolster international cooperation and expand adoption of emulation as a method of preserving access to software and software-dependent collections. In this session, representatives from the Alliance and the Software Preservation Network will facilitate in-person and remote participants through a series of gently structured conversations designed to foster connections and make space for everyone to contribute. 

After a quick introduction to ground the session, participants will break into groups based on geography and organization type (including space for students and jobseekers).  These small group discussions will support networking within and outside of geographic and organizational definitions, leveraging common context while also imagining beyond boundaries. Because the formation of lasting collaborations is a key aim, it would be ideal to have time for two rounds of conversations: geographically-based, supporting coordination within intellectual property regimes, and institution-type-based, supporting cross-border cooperation among organizations with similar missions. 

The prompts used in the discussions will illuminate emulation-related points of alignment and difference, including salient use cases and challenges related to operational, technical, usability, climate impact, or intellectual property concerns. Each group will have a designated facilitator from the session team and a pre-identified notetaker. To support remote participation, each in-person group will also have a corresponding virtual breakout room with a pre-identified facilitator and notetaker. 

The organizers will use notes from the session to write a report for the conference proceedings and to articulate a potential set of emulation-related strategic priorities for the emerging EaaSI Research Alliance, Software Preservation Network, iPRES community, and stakeholder communities of practice. A draft of the priorities will be shared with session participants for feedback and then published in the Software Preservation Network Zenodo community to inspire future action.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1YyH4xDbKTY3yp65AvVROoNU9jZ3Icjgh9zaKleBYDiY/edit#heading=h.aar4tupij1po"}


creators: ["Ailie O'Hagan"]
type: poster
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Accessible Preservation: developing an inclusive strategy for management and preservation of access quality born-digital assets

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/accessible-preservation-developing-an-inclusive-strategy-for-man/

abstract:
Many born-digital collections are created with access and shareability in mind, shaped by varying technical capacity and resources. At the same time, institutional moves towards digital submission procedures, e.g. university e-theses, can inadvertently encourage compression, encryption, hyperlinked content, and web-optimisation, as depositors mitigate upload constraints or rights management in the digital environment.  

 

Although we can recommend ideals around high quality deposits for preservation going forward, how do we address the challenges of our pre-existing digital collections and early legacy work? And if we choose to exclude collections based on the unavailability of appropriate preservation originals, do we risk creating inequalities that unintentionally bias our collections in the long-term, against lower-budget, often arts and humanities, and community research?  

  

This poster visualises some early findings from a project looking at e-thesis deposits as a case study for the practical decisions needed to balance inclusivity with stakeholder capacity in repository management. Data is drawn from a survey and focus groups designed to understand how and why depositors select file formats for saving and sharing projects, as well as the practical, technical and social implications of this for preservation management of born–digital assets. 

 

This is the beginning of a year-long project hosted at Queen’s University Belfast and facilitated by The National Archives and Research Libraries UK as part of their Professional Fellowship programme. Feedback and interaction from iPRES attendees is welcomed via zooming, rotation, and annotation features enabled by applications such as Spline3D and Sketchfab, to encourage closer viewing and ideas sharing, as well as QR codes linking to my project blogs and information.

links:
{"citation_public_url": "https://zenodo.org/records/13682520", "citation_pdf_url": "https://drive.google.com/file/d/1BI2Fs2BY2MF0pQLwiaEPn5Ew6nOAPb7K/view?usp=drive_link"}


title: Siplicity: a triage tool for digital preservation practitioners
creators: ["Richard Lehane"]
type: tool demo
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T15:55:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/siplicity-a-triage-tool-for-digital-preservation-practitioners/

abstract:
Siplicity is a new tool (still in its development phase) to help digital preservation practitioners profile, select, structure, describe, and package transfers of digital material.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/16S5qwg42Mjnxe22cdVxZH63tVCVMgs-m92o02THSgC4/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b208d828f7d0472f91d594fd9a1e7e1068f37cdd5e09419d8e7f69a4eb27e3fb"}


title: Preserving File Names Across Their Perilous Journey Through File Systems
creators: ["Nick Krabbenhoeft", "Hilary Shiue"]
type: lightning talk
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-19T13:25:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/preserving-file-names-across-their-perilous-journey-through-file/

abstract:
File names are more than mere identifiers; they are artifacts of the digital environments in which they were created.

They reflect the technical limitations of specific file systems and, often, the cultural context of their creators. As long as a file remains within its original environment, its name rarely raises concerns. However, when files are migrated to new systems – whether through organizational processes or preservation efforts – problems emerge.

One common approach is to normalize file names by restricting them to a limited character set. While technically expedient, this method disregards the intent of the original creator. We advocate for retaining original file names whenever possible, viewing them as critical traces of context.

However, this approach is not without challenges. We will discuss specific scenarios that have prompted us to re-examine our commitment to preserving original file names. These include file names containing control characters, Unicode Extended Use Area characters, and characters that are difficult to express in XML. Through case studies, we will explore the tension between technical pragmatism and the preservation of cultural context in digital objects.

This lightning talk aims to spark a discussion about the significance of file names in digital preservation and to encourage a more nuanced approach that balances technical considerations with respect for the cultural and historical value embedded in these seemingly mundane digital artifacts.

links:
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creators: ["Gladys Kemboi", "Lazarus Rutto"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T13:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Whose knowledge Counts?Decolonisation of Knowledge for Digital Preservation and Sustainability of Indigenous Knowledge in Africa

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/whose-knowledge-counts-decolonisation-of-knowledge-for-digital-p/

abstract:
The decolonization of knowledge, particularly concerning the preservation and sustainability of Indigenous knowledge in Africa, necessitates a comprehensive re-evaluation of how such knowledge is produced, digitized, communicated, and preserved. This lightning talk, "Whose Knowledge Counts?: Decolonisation of Knowledge for Digital Preservation and Sustainability of Indigenous Knowledge in Africa," addresses the critical need for inclusive digital preservation policies and practices that authentically represent Indigenous voices and perspectives.

The current findings in South Africa, reveal significant gaps in digital preservation policies for Indigenous knowledge systems (IKS) in Africa. Indigenous knowledge owners lack effective mechanisms and policies for long-term digital preservation. Although some African countries have initiated policies to manage Indigenous knowledge, there is often a lack of meaningful engagement with Indigenous communities, resulting in insufficient representation and benefits for these communities.

In Kenya, we have mapped Indigenous knowledge holders, community archives, libraries and museums in Elgeyo Marakwet County. The county leadership has embraced stakeholder involvement in digital preservation and conservation efforts, setting a precedent for community-driven initiatives in Indigenous knowledge preservation. Despite these efforts, the lack of standardized metadata for Indigenous knowledge systems hinders the accessibility and integration of local knowledge into digital preservation frameworks for more than 90 community libraries, museums, traditional medical centers, botanic gardens, cultural sites within the Keiyo and Marakwet communities of Kenya.

We have used application of generative artificial intelligence (AI) technologies, such as ChatGPT, Bing AI, and Gemini AI, which presents a promising opportunity for decolonizing knowledge and addressing metadata challenges in the global ecosystem. The AI tools can facilitate the identification, creation, discovery, access, organization, dissemination, and preservation of Indigenous knowledge. However, there is a critical need for sustained investment in local and Indigenous knowledge systems, digital inclusion and skill development to ensure that Indigenous knowledge is accurately and respectfully preserved and integrated into the global information and knowledge ecosystem. This talk showcases the ongoing partnerships between local and global stakeholders to develop inclusive and sustainable digital preservation strategies for Indigenous knowledge in Africa.

links:
{"citation_public_url": "https://zenodo.org/records/13740956", "citation_pdf_url": "https://zenodo.org/records/13740956", "citation_conference_slides_url": "https://zenodo.org/records/13740956", "citation_conference_notes_url": "https://docs.google.com/document/d/1TyATX9tJYvyL0Wx572QwHZp_tsNIPyhOnbkEfnzDWsg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/39b5cc9339dd420390d83022ae284d235f4c5b9bb78642ff921353395beda4f1"}


title: A Generic Carbon Footprint Model
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/a-generic-carbon-footprint-model/
creators: ["Mikko Tiainen"]
type: poster
keywords: ["legal and social responsibilities for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
We have previously reported the carbon footprint calculations for the National Digital Preservation Services in Finland, e.g. as a short paper in iPRES 2023. We have found out in our calculations that the carbon footprint for the hardware, including both manufacturing, transportation and disposal costs, has a profound impact on the total carbon footprint of our service platform. In our platform, the hardware component carbon footprint is much greater that the service life carbon footprint (electricity consumption). Now it is time to expand our carbon footprint calculations and create a generic model for calculating the footprint in cases where hardware manufacturers do not report the in-body carbon footprint (includes hardware manufacturing, logistics and disposal) figures for their hardware.

The basic assumption is that all servers, regardless of the manufacturer, share components which have an in-body carbon footprint reported by at least one vendor. We will turn this sparse matrix for server component in-body carbon footprint values into a generic server components in-body carbon footprint calculation. This generic calculation is estimated to be fairly accurate and the goal is to develop this into an open model for hardware component carbon footprint calculation. This model would be highly beneficial to the digital preservation community in general, as it could be used by any producer of a digital preservation service to calculate their hardware component carbon footprint, without having to have separate in-depth discussions with their hardware manufacturers.

Since the previous report from 2023, the National Digital Preservation Services have expanded the platform to 7.5 Petabytes and the server manufacturer has been changed from HPE to Kaytus. At the same time the Kaytus hardware lifespan has been extended into 7 years. We have also replaced one data centre, the new data centre having a PUE of 1.05 while the previous data centre had a PUE of 1.66. This poster will use our current digital preservation platform, allowing for up to 7.5 Petabytes of data, as an example when creating a generic carbon footprint calculation using the previous assumptions detailed above.

links:
{"citation_public_url": "https://zenodo.org/records/13683021", "citation_pdf_url": "https://drive.google.com/file/d/1V1U-5fV739ByESM2QmVNVepTaCT4YQUh/view?usp=drive_link"}


title: Metadata Encoding and Transmission Standard (METS) Version 2
type: poster
keywords: ["metadata standards and implementation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/metadata-encoding-and-transmission-standard-mets-version-2/

creators:
["Aaron Elkiss", "Andreas Nef", "Inge Hofsink", "Juha Lehtonen", "Karin Bredenberg", "Robin Wendler", "Tobias Steinke"]

abstract:
The poster of the METS Editorial Board will give an overview of the Metadata Encoding and Transmission Standard (METS) with a focus on the new version 2.

The poster will show the structure of a METS 2 document describing a typical digital object from an institutional repository. The example will include content files such as a PDF, a PDF/A object, and an associated data set, as well as metadata associated with the content such as descriptive Dublin Core metadata, technical metadata about the PDF, and preservation metadata (PREMIS) describing the PDF to PDF/A transformation. This will show how METS can easily represent multiple versions of the same underlying data, how METS can link between content and its related metadata, and convey that METS 2 is a useful way to structure digital objects.

We will also show an overview of major changes from METS 1 to METS 2, using the same example as above. This will convey that METS 2 is simpler to implement and more consistent than METS 1, as well as provide a sense of the changes to those that may have some familiarity with METS 1.

Finally, we will provide an overview of the resources available to aid in implementation of METS 2, such as documentation, examples, and aids to migration. The goal is to convey that METS 2 is modern and well-supported and that users can find sufficient resources and guides for implementation.

links:
{"citation_public_url": "https://zenodo.org/records/13646107", "citation_pdf_url": "https://drive.google.com/file/d/1H2U2-RjAubhyMcy4q2ytfYnsYlJN6ByZ/view?usp=drive_link"}


title: PREMIS Digital Preservation Metadata Birds of a Feather
type: birds of a feather
keywords: ["metadata standards and implementation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T15:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/premis-digital-preservation-metadata-birds-of-a-feather/

creators:
["Eld Zierau", "Jack O'Sullivan", "Karin Bredenberg", "Leslie Johnston", "Micky Lindlar", "Tracy Meehleib"]

abstract:
The PREMIS (Preservation Metadata: Implementation Strategies) Data Dictionary defines a set of metadata that most repositories of digital objects would need to record and use in order to preserve those objects over the long term. The international PREMIS Editorial Committee (EC) coordinates maintenance and revisions, and provides guidance on the implementation. It is implemented in digital preservation projects around the world, and support for PREMIS is incorporated into several commercial and open-source digital preservation tools and systems. PREMIS has recently released a public draft of a major revision of its RIGHTS entity, and the Editorial Committee is continuing its practice of gathering feedback from the community and encouraging open conversations about digital preservation Rights use cases that these changes are meant to address. Please join several members of the Editorial Committee for a Birds-of-a-Feather for current PREMIS users and those who are interested in implementing PREMIS at their institution in the future. The conversation will include a brief introduction to preservation metadata and the key concepts and the data model for PREMIS. The conversation will move on to the proposed changes to the Rights entity, to gather more feedback for finalizing the update. The PREMIS EC also wants to hear about the community’s needs as users, and how we can provide support through the content on our webpage, other available resources like Zenodo, and the possibility of engaging with us in more tutorials and Implementation Fairs.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1vyhwBu78eI0yvvxuGl2EdF5adNlw8lh7hgf4d4ZEHIw/edit#heading=h.aar4tupij1po"}


title: Validate Your Content – the Online File Validator
creators: ["Johan Kylander"]
type: tool demo
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:55:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/validate-your-content-the-online-file-validator/

abstract:
The National Digital Preservation Services (DPS) in Finland preserve digital cultural heritage and research data. To be able to guarantee that ingested contents can be usable, the DPS has together with the utilizing partner organizations decided on a set of supported file formats. The files have to be valid, and both file format identification and validation are performed when ingesting the content to the DPS.

It is generally better to fix broken files as early as possible, as ingesting content to the DPS can occur at a later stage. To support partner organizations and foster digital content management expertise the DPS has published a public online file validator at: https://validation.digitalpreservation.fi/#/en

The user can upload files to the validator, which performs file format identification, technical metadata extraction and validation on the file. The validator also reports file format support in our DPS. The user can download a detailed validation report, including all collected metadata, in a JSON format.

The validator uses the same validation tools as our DPS ingest. The tool is a Python tool developed in-house called file-scraper: https://github.com/Digital-Preservation-Finland/file-scraper. File-scraper is a framework that uses several third-party and in-house tools, such as Open Preservation Foundation tools JHOVE, Fido, veraPDF and Jpylyzer, and various others, such as XmlLint, ExifTool, ImageMagick, FFmpeg, for identifying formats, collecting metadata, and validating. File-scraper detects the file-format and collects metadata based on a pre-set of tools called detectors. After, another set of tools is selected as validators based on the detected file format. Different file formats are thus validated using a different set of tools, and many formats are validated using several tools. For example, PDF/A is validated by JHOVE, veraPDF and Ghostscript, while WAVE is validated using JHOVE and FFmpeg. The metadata from all used tools, the well-formedness, and support in the DPS is harmonized into a JSON output.

The validator has been helpful in fostering digital content management and helping organizations perform digital preservation actions early on in the life cycle of the contents. This validator is helpful in ensuring the preservation of digital content and lowering the threshold of the ingest process.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1tm1sitP5zYVYM6s5NoVLPnb0qA0Zyc-Nx0HOj5APixU/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/4d45be085fff4ea5afe21bd5121530e941e01b90f3204f9cb130fb3682839751"}


title: Arkivum digital preservation solution
creators: ["Jack Leitch"]
abstract: Demonstration of the Arkivum solution in the iPRES 2024 Bake Off
type: tool demo
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T14:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/arkivum-digital-preservation-solution/


title: Key findings from the EOSC Association Long Term Data Preservation Task Force
creators: ["Roxanne Wyns", "Hervé L'Hours"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T11:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/key-findings-from-the-eosc-association-long-term-data-preservati/

abstract:
From 2022 to 2024 the Long Term Data Preservation Task Force (LTDP-TF) of the European Open Science Cloud (EOSC) Association brought together members, association experts and external contributors from diverse backgrounds across research infrastructures and the digital object management lifecycle to deliver a vision and recommendations for optimal preservation of FAIR digital objects. Through a sequence of meetings, engagements, a contextual overview paper, an open consultation and a final report with recommendations the group identified gaps and proposed actions. The key gap, which impacts the development of essential knowledge about roles and costs, is the uneven distribution of awareness within EOSC and beyond that active preservation requires a long term commitment to data management that must adjust to changing technologies and the changing needs of users. Progress on gap analysis issues included the recognition of the emerging need for more concrete and clearly defined sets of activities and functions for repositories, and the validation of the CoreTrustSeal proposed levels of curation and preservation care. Together these and the recommendations can support a move towards clearer typologies of repositories and their levels of speciality, responsibility, curation and preservation. 
The resources provide bite-sized contextual assertions that can be reused by actors at all levels from researchers and practitioners to funders and policy makers. There are clear calls to action that are applicable to a range of actors and that guide a cascade of progress from European, to national to institutional level. The materials address FAIR data, trustworthy digital repositories (TDR), standards, assessment, certification, transparency, sustainability  and future project and network routes to collaboration and progress. Together these provide an insight to infrastructures and institutions seeking to deliver, mature and scale complex services with restrained resources. 
Attendees will be provided with insight into the context of this EOSC-A task force and its key findings and about how they can engage with and contribute to follow up initiatives.

links:
{"citation_public_url": "https://zenodo.org/records/13741260", "citation_pdf_url": "https://zenodo.org/records/13741260", "citation_conference_slides_url": "https://zenodo.org/records/13741260", "citation_conference_notes_url": "https://docs.google.com/document/d/1Hf-VavCLYwGskk3JdDbnPOALZtP2Yd4w2pe_5Evkxg8/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/95ca2a083ac641f99b58185549d7c5407e49ac128c9e45efb96d32698a8f023a"}


title: The Open Preservation Foundation family tree
creators: ["Carl Wilson", "Julie Allen", "Paul Stokes", "Remco van Veenendaal", "YANNICK GRANDCOLAS"]
type: poster
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-open-preservation-foundation-family-tree/

abstract:
The Open Preservation Foundation (known to most as the OPF) supports and hosts a number of core open source tools (https://openpreservation.org/tools/) and digital preservation initiatives (https://openpreservation.org/projects/) that underpin many digital preservation solution, activities and workflows. Although you may not be aware of it, there are multiple digital preservation solutions available to the community that have, somewhere under the bonnet, an OPF gismo. The chances are, if you’re running any sort of digital preservation workflow, you’re using something supported by the OPF whether you know it or not. 

And that’s a problem. People don’t know.

Open source is not free. It costs an ever-increasing amount to keep these tools alive and up-to date. Thanks to our members (https://openpreservation.org/membership/meet-our-members/) and the occasional donation (https://openpreservation.org/donate/) we have managed to keep the lights on, but it’s tight. We want to do more than just keep things going as they are… And to do that we need more resources.

If everyone who uses an OPF gismo at their institution (either directly, or indirectly through a third-party product) contributed we could do so, so much more.

This poster will show a family tree of OPF products, where they’re used, how often they’re downloaded, and just how much they’re emmeshed into the digital preservation ecosphere.

We want people to know that what they’re doing digital preservation wise is supported by the OPF before we start holding out the hat.

(yes, this is a thinly disguised membership drive and plea for funds)

links:
{"citation_public_url": "https://zenodo.org/records/13744899", "citation_pdf_url": "https://drive.google.com/file/d/1Z1qUMATsp_ATXhfcPLo_O04owyaqd8cx/view?usp=drive_link"}


title: Start 2 Preserve: Building a Community of Practice
creators: ["Rony Vissers", "Tamara van Zwol"]
type: invited
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-16T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/start-2-preserve-building-a-community-of-practice/

abstract:
Digital preservation can best be approached and worked on within a community. A safe place where practitioners are nearby and where you can ask questions, put forward your experience, share knowledge and insights and work together on issues that are larger than life. But how do you form a community of practice in the first place and keep the community alive and thriving in your region. 

If you wish to start or expand your existing local community of practice: be inspired by a few good practices, provided by members of the subcommittee Start2Preserve.

Collaboration, knowledge sharing, and community-building are key. No expert knowledge required.


title: The Next Big Thing
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/the-next-big-thing/
creators: ["Karen Colbron", "Paul Stokes"]
type: birds of a feather
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T16:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
There’s always something new on the horizon. A new “next big thing”. Some whither and die quite rapidly, but some… Some go on to have a significant impact on the digital preservation community.

We’d like to propose a BoF to enable a bit of horizon scanning to a) identify ‘the next big thing’ (or things) and how it (they) might affect the digital preservation community, and b) what we as a community should be doing about it. 

Possible contenders for the title include:
•	**Environmental impact**—There has always been a tension between resource use and preservation, especially as the ‘data deluge’ ramps up. Environmental impact adds another facet to the argument. We have a responsibility to future generations to preserve information, but we also have a responsibility to minimise our impact on the planet. Being able to measure that impact and mitigate it is becoming increasingly important.
•	**Artificial Intelligence**—It’s hard to escape the looming presence of AI. It pops up, wherever you look. Does it have a place in digital preservation?
•	**Trust**—This has many levels of complexity. We’re all familiar with the authenticity problem (how can we guarantee that information we’re preserving is the same [or provides the same experience] over the long term), but what about the trustworthiness of the information in the first place? Is it even our place as curators to question the validity of our sources?

What else should be on the list?

We intend to revisit this discussion at a future iPRES to see if the collective iPRES brain got it right (2020 hindsight is a wonderful thing) and to see what’s changed.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1pID7p5cd0L-bqEV1TCFY-9lfY0c5Iv36giQp7JIQCOQ/edit#heading=h.m2tlac9xaiex"}


title: Integrating Preservation Service into a multi-repository environment at CERN
creators: ["Jean-Yves Le Meur", "Panna Liptak"]
type: lightning talk
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T11:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/integrating-preservation-service-into-a-multi-repository-environ/

abstract:
In this lightning talk, we present the most challenging aspects of preserving the vastly diverse data of the European Organization for Nuclear Research (CERN), including scientific datasets, multimedia items, and minutes of internal meetings. The presentation will focus on the complexity of the workflow, the expandability, scalability, and the open issue of data monitoring.

As part of the Digital Memory project, a platform was built to enable information repositories to benefit from a centralized Preservation Service where system managers can initiate preservation pipelines and view the state of already archived records. After agreeing on a protocol, the platform can harvest data from the different repositories, transform them for long-term preservation, and store them on CERN Cloud storage (EOS). The preservation process includes different steps: validation of SIPs, normalization, and other micro-services (through Archivematica), storage on magnetic tapes, and publishing in a central registry.

The initial focal point of the project was to be able to harvest different sources of data; to achieve that, we designed an expandable architecture. Since then we have adapted to numerous repositories including InvenioRDM instances, CodiMD, GitLab, and Indico.
Another important aspect was scalability: depending on the collection the workload can be significant, therefore the platform mostly consists of async processes that can run in parallel. To help with resilience the records can be filtered based on the executed steps and status. Our Archivematica instance is deployed on OpenShift where the number of worker clients and available resources can be increased on demand.

Monitoring and appraisal are still open issues we are working on. Monitoring of already harvested records means retriggering the preservation pipeline if the data change is significant enough to justify the reprocessing. So far, the platform and registry are designed to support multiple versions of an AIP, but we intend to optimize storage by minimizing the redundancy. 
Finally, to evaluate if submitted data is part of CERN's official preservation scope, we plan to include internal expert users in the process, who would be aided by a trained model.

<img src="https://digital-memory-project.web.cern.ch/sites/default/files/inline-images/preserve_flow.jpeg" width="700" alt="CERN Preserve workflow">

links:
{"citation_public_url": "https://zenodo.org/records/13646193", "citation_pdf_url": "https://zenodo.org/records/13646193", "citation_conference_slides_url": "https://zenodo.org/records/13646193", "citation_conference_notes_url": "https://docs.google.com/document/d/1Hf-VavCLYwGskk3JdDbnPOALZtP2Yd4w2pe_5Evkxg8/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/95ca2a083ac641f99b58185549d7c5407e49ac128c9e45efb96d32698a8f023a"}


title: Measuring and Managing the Carbon Footprint of Digital Preservation
creators: ["Matthew Addis"]
type: poster
keywords: ["legal and social responsibilities for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/measuring-and-managing-the-carbon-footprint-of-digital-preservat/

abstract:
Being able to measure and manage the carbon emissions of long-term digital preservation is an important aspect of environmental sustainability.  Digital preservation is an active process involving the ongoing use of computer systems and data storage.  This involves physical infrastructure and ICT equipment, the need for power and cooling, and a cycle of migrations and renewal.  All of which generate carbon emissions, not just from energy consumption but also as a result of the embodied footprint from the manufacture, transportation and eventual disposal of the ICT equipment involved.  But how big is this footprint?  What aspects of digital preservation contribute most such as ingest or long-term storage?  How do emissions depend on the type of content being preserved, what preservation actions are performed, and where preservation takes place such as in the cloud?  Without being able to measure and calculate carbon emissions, it is hard to work out how best to reduce these emissions, or indeed whether other organisational activities offer lower hanging fruit.   This poster explores these areas, presents a methodology for measuring carbon emissions of digital preservation, and gives some real numbers from large scale digital preservation in the cloud using real data for a range of digital preservation scenarios.   The poster includes debunking a few misconceptions about the carbon footprint of energy consumption, especially in the cloud, it directs attention to the elephant in the room that is the embodied footprint of ICT equipment (servers and storage) that form the mainstay of digital preservation systems and infrastructure, and it provides some practical suggestions on how to reduce emissions.   The overall aim of the poster is to help people understand how they can measure the carbon footprint of their digital preservation activities, how they can understand what aspects and activities contribute the most, and how they can make their own informed decisions on how to make effective reductions.

links:
{"citation_public_url": "https://zenodo.org/records/13682874", "citation_pdf_url": "https://drive.google.com/file/d/1UIw99uOzpxoxNIebXfTJJyaTAnXm5aRR/view?usp=drive_link", "citation_conference_notes_url": "https://docs.google.com/document/d/1bukG4bEvICUzC-Fp3KAcHmq2wRuqU8x67PRAuX-RwR4/", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/34ffa848513a49b58e2aa3536113622690d1c56176a14334a332f184acbb8e29"}


title: Intake of heterogeneous digital archival collections at meemoo: the challenges
creators: ["Lobke Vanden Eynden"]
type: lightning talk
keywords: ["information management principles", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T13:45:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/intake-of-heterogeneous-digital-archival-collections-at-meemoo-t/

abstract:
Let’s talk about the **challenges** we encounter at meemoo, the Flemish Institute for Archives, regarding the **intake of heterogeneous digital archival collections**. More than 180 Flemish cultural heritage, governmental and broadcasting organisations entrust their digital archives to meemoo in a partnership (our content partners).  These digitised or born digital archives derive from various sources, are very heterogeneous, consist of multiple (sometimes new or exotic) formats and contain more often than not complex digital objects. An extra challenge is the sometimes limited capacity and digital maturity  within these organisations.

**How can we organise the intake of these diverse digitised or digital born archives into the MAM of meemoo in an efficient, user-friendly and affordable way?** We were in need of a new and improved process for this digital intake which could tackle the above mentioned challenges. In this lightning talk, I would like to present the steps we took, like functional and technical analysis, internal brainstorms, focus talks with our content partners, implementing the E-ARK SIP, etc., and the outcomes. We were particularly looking for a solution regarding the pre-ingest processes, for example cleaning, selecting and structuring the data by our content partners, and the creation of E-ARK compliant  SIPs.

To conclude, I will present some **lessons learned**, give a **status update** (where are we now) and say something about the **next steps** (where do we want to be). By September, we will be a lot further than we are now, but I can already say that we will certainly develop **tooling** for the creation and validation of E-ARK SIPs.

I would afterwards love to hear from fellow participants about their experiences and lessons learned regarding the intake of heterogeneous digital archival collections!

links:
{"citation_public_url": "https://zenodo.org/records/13683403", "citation_pdf_url": "https://zenodo.org/records/13683403", "citation_conference_slides_url": "https://zenodo.org/records/13683403", "citation_conference_notes_url": "https://docs.google.com/document/d/1lDWYct0heJztUyK5nOaDaLFRBO-Yx4PXT5URfiK3xZo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/fac102093df84a8c93031824fad34cd95d7f83fd04574b0884545e07bee9e47f"}


title: The Migration of Optical Discs in Book Supplements at the National Diet Library, Japan
creators: ["Takafumi Kinoshita"]
type: poster
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-migration-of-optical-discs-in-book-supplements-at-the-nation/

abstract:
The National Diet Library (NDL), as the only legal deposit library in Japan, is responsible for preserving its collections as cultural properties of the nation and passing them on to future generations. Regarding digital materials, the NDL has formulated the "Basic Plan for Digital Preservation of National Diet Library’s Collections for 2021-2025" and has been working on research and practice for digital preservation. The NDL is currently digitizing and migrating its collections, and as part of this process, a large-scale migration of about 10,000 optical discs was conducted in FY2023.
The migration mainly targeted CDs of book supplements published in Japan up to the year 2000. The types of discs were diverse and included CD-ROMs that simply stored a few files, audio CDs, hybrid CDs, and relatively early DVD-Video (DVD players began to be produced in 1996), as well as optical discs containing large numbers of files with programs like databases.
In order to migrate these diverse discs efficiently, we designed a workflow that classifies discs in advance and extracts data in a manner appropriate for each type of disc format. Optical discs were classified into three main categories: optical discs for simply copying files, for extracting audio tracks only, and for imaging in ISO format. It was confirmed that the method of imaging everything regardless of disc’s type was the most efficient for migration work, although there were many technical issues in searching and using the contents of image files.
In addition, in this work, all optical discs were subjected to an error check equivalent to ISO/IEC 18630:2023 before the data extraction. As a result, it was confirmed that, especially for audio CDs, there was a correlation between high error values and noise in the migration results. Therefore, we found that the appropriate use of error check can improve the efficiency of quality inspection of audio CD migration.
In this poster, we will report on the issues and propose an efficient technical method for the migration of various optical discs published more than a quarter of a century ago.

links:
{"citation_public_url": "https://zenodo.org/records/13641209", "citation_pdf_url": "https://drive.google.com/file/d/1z4HHMVTKxESmZIdZr_pCq8QBuyHu3T0X/view?usp=drive_link"}


type: birds of a feather
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Gettin' SIG-y with it: a JHOVE Special Interest Group to enhance documentation and explain error messages

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/gettin-sig-y-with-it-a-jhove-special-interest-group-to-enhance-d/

creators:
["Georgia Moppett", "Julie Allen", "Lotte Wijsman", "Marin Rappard", "Micky Lindlar", "Remco van Veenendaal"]

abstract:
The use of DP tools is an essential part of DP practice for most of us. We use them to identify, characterise and validate our collections; they give us necessary insights into what is going on ‘under the hood’ of our digital files. One of the most popular tools in digital preservation is JSTOR/Harvard Object Validation Environment (JHOVE), an open source, extensible software framework for identification, validation, and characterisation. (Technical) maintenance and further development responsibilities lie with the Open Preservation Foundation (OPF).
While there is already documentation available on the OPF’s website in the form of release notes, user guides, and guides per module, there is also room for improvement. Notably, there has been a surge in interest within the past few years regarding the interpretation of JHOVE error and warning messages, particularly when confronted with malformed or invalid information objects. 
To address this burgeoning interest and cater to the needs of the digital preservation community, the establishment of a specialised interest group focusing on the use of JHOVE is proposed. The aim of the group is to develop, provide and maintain comprehensive documentation on interpreting JHOVE messages effectively and share our experiences and the possible issues we run into.
In this BoF session, community input is sought to shape the direction of the JHOVE Special Interest Group (SIG). What specific resources or initiatives do they envision from such a group? These insights will guide the development of tailored solutions to meet the community's evolving needs.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1EutRhAckjhL6_hr09gkAhEHJ0NlYUAsC0MCQSanRpVs/edit#heading=h.aar4tupij1po"}


title: Going green: from storing to streaming data
creators: ["Tamara van Zwol"]
type: lightning talk
keywords: ["legal and social responsibilities for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/going-green-from-storing-to-streaming-data/

abstract:
Our digital heritage users want to be able to find and use all sources available. Of course, it all starts with preserving our digital heritage in the long term for our designated communities to find. We as a community have to help them find the information taking into account their knowledge base, needs and wishes.
But on the downside, this storage and use of digital data costs: it produces carbon dioxide (CO2) emissions. It has an impact on our environment. 
A few years ago, the Dutch Digital Heritage Network started a climate awareness campaign. 
In talking to heritage organizations we realized a few things:

 - List item

Climate awareness grows and from within: a few colleagues that are ‘green minded’ meet up and campaign their cause within the organization. 

 - List item

Some heritage organizations are already taking positive climate measures: they are reusing exhibition materials, stimulating visitors to take public transport or bike to the museum, greening their buildings and depots. 

 - List item

The large impact of IT is not always noticed or taken into account. And if it is, you are faced with dilemma’s like servicing your online users in a different or slower manner or be more selective in preserving data or documents(no endless copies). 

 - List item

There is a need for more solid, trustworthy information: what are the numbers or figures around climate impact. 

So how do we get on with the campaign? We hope to keep the conversation going within the network. We publish guides about organizing and establishing a greener IT environment in your organization, e.g. making your websites more sustainable. We have a green techwatcher on board blogging about storage, green software, user dilemma’s and AI. We share tips and challenges and organize a few events about greener IT. 
This lightning talk will show some of our results within the Dutch Digital Heritage Network but will hopefully and more importantly keep the conversation going about climate impact and how to tackle this within the preservation community. And maybe it inspires you to start you own climate action campaign.

links:
{"citation_public_url": "https://zenodo.org/records/13682989", "citation_pdf_url": "https://zenodo.org/records/13682989", "citation_conference_slides_url": "https://zenodo.org/records/13682989", "citation_conference_notes_url": "https://docs.google.com/document/d/18q7nGVrhTj5qLOs3b-qg74krPB0yPTA0GoltsBuA2w0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/bd35e0d952454965a64a917ee3741564b70655a27ed640c5aad0d31be3cee8ec"}


title: Guidelines for quarantine and preservation of computer storage media
creators: ["Leo Konstantelos"]
type: poster
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/guidelines-for-quarantine-and-preservation-of-computer-storage-m/

abstract:
This poster presents the work of Archives & Special Collections (ASC) at the University of Glasgow, on the quarantine, preservation, long- and short-term retention conditions of computer storage media that are acquired as part of archival collections. Quarantine and condition checks are a crucial part of the preservation process, ensuring that newly acquired storage media do not introduce contaminants that could harm existing collections; and that computer storage is stored, handled, and transported in a way that minimises the risk of damage or data loss.

The poster covers requirements and recommendations for five broad categories of storage media typically found in archival collections: magnetic disks, floppy disks, optical media, cassettes and tapes, and solid state. For each category, information is provided on the types of media covered as well as recommendations on the optimal environmental conditions for long-term storage. Further guidelines cover various aspects of proper media handling, best ways to safely store, visual inspections, transportation, acclimatisation, and labelling. 

This work collates and distils relevant information in British Standards BS-4783; includes updates and guidelines from the digital preservation and archiving community; and incorporates previously unpublished practice and expertise amassed in the 25 years since ASC began to collect computer storage media. It serves as a valuable resource for anyone involved in the acquisition, storage, and preservation of computer storage media in archival collections. It provides clear guidelines and recommendations, ensuring the long-term preservation and accessibility of our digital heritage.

links:
{"citation_public_url": "https://zenodo.org/records/13748900", "citation_pdf_url": "https://drive.google.com/file/d/1Ry6b_C7J3QlZiNqyUeVwyVad3XGvJB2K/view?usp=drive_link"}


title: Artificial Intelligence and audiovisual archives: lessons learned
creators: ["Matthias Priem"]
type: lightning talk
keywords: ["metadata standards and implementation", "scaling up"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T11:20:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/artificial-intelligence-and-audiovisual-archives-lessons-learned/

abstract:
This lightning talk will highlight the results and lessons learned from the GIVE project. In this project, meemoo processed 170.000 hours of audiovisual archives using speech-to-text, named entity recognition and face recognition. We created time-based metadata identifying people, locations and organisations in audio and video. Where possible, metadata are linked to open linked authorities, such as wikidata. Over 120 partners were involved in the project, from various sectors such as digital heritage, city archives, museums and political archives. Part of this talk will be dedicated to how we involved these partners into the new but also very challenging field of creating metadata through AI. 

The lightning talk is not intended as a deep dive into technical matters. We will highlight the obtained results and discuss the quality of obtained result. But more importantly, we will explain why and how we decided to build certain components, such as face recognition, while opting to procure speech-to-text and NER services. This should give the audience an idea of the decision processes behind working with AI tooling to create descriptive metadata. We will also briefly touch the ethical and legal challenges we encountered, share insights that came out of the project.

Lastly we will end the talk by looking at the future and share the questions that we still have and need to tackle next. We hope this will provide inspiration for discussions with the iPRES community during the conference.

links:
{"citation_public_url": "https://zenodo.org/records/13734493", "citation_pdf_url": "https://zenodo.org/records/13734493", "citation_conference_slides_url": "https://zenodo.org/records/13734493", "citation_conference_notes_url": "https://docs.google.com/document/d/1b42Bd_pn9__lo1qwjKqh3fB46M9Dt_1hjO4ATMggwvg/edit#heading=h.3motvki8sysj", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/c4ff0ba130054fff8dfd6d0fb3f33463d66167c2df83459e89304b6b9778c302"}


title: The Long-Term Preservation of Research Data Challenge
creators: ["Elena Hamidy"]
type: game
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T14:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-long-term-preservation-of-research-data-challenge/

abstract:
Since research data are considered to be of great value for prospective research in terms of re-usability, research institutions and libraries need appraisal strategy with regard to research data. „The Long-Term Preservation of Research Data Challenge“ is intended to illustrate the dilemmas and the consequences of decisions made by practitioners in this field. It is built upon a catalogue of selection criteria developed by German digital preservation (long-time-archiving) project LaVaH in Hesse and its working group 'appraisal' in which several research organisations and archives participate. During the game, a data curator follows a working routine in a library and has a limited amount of time and storage available for research data whithin the long-term archive. They must set priorities according to the profile and the mission of the home institution, interpret the guidelines and invest time and effort in the advocacy of long-term archiving in order to clarify the requirements and challenges to the stakeholders within the institution. Will the data curator be able to fulfill the task and how will the decisions taken with regard to certain limitations impact the outcome?
The game is built in Twine as an html-file and can be played in a browser with no further limitations imposed on infrastructure.


title: What delineates a Digital Preservation solution?
creators: ["Karen Colbron", "Paul Stokes"]
type: birds of a feather
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-19T09:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/what-delineates-a-digital-preservation-solution/

abstract:
We at Jisc have recently had the need to specify a base set of requirements for our newly launched Digital Preservation DPS (https://www.jisc.ac.uk/digital-preservation-systems-dynamic-purchasing-system-dps). This core set of requirements was based upon the requirements in the DPC’s procurement toolkit (https://www.dpconline.org/digipres/implement-digipres/core-requirements-for-a-digital-preservation-system). In the course of our discussions, when identifying the requirements, the question of a definition of a digital preservation solution arose. There are many definitions of digital preservation (my favourite short one is “keeping digital stuff usable”), but none for a digital preservation solution (at least not that I’ve found). A facetious response could be “A digital preservation solution enables you to keep digital stuff usable”, but that’s not really very helpful when it comes to procuring a system. 

So, what defines a digital preservation solution? We know it’s a sliding scale (with very blurred lines). Most would probably agree that backup isn’t digital preservation, but what about dark archives? They keep stuff usable in the short term, but without format migration could they really be described as proper digital preservation? Are there other decision points/getaways where on the one side there are systems that are digital preservation solutions and on the other side there are systems that don’t make the grade - sheep on the right, goats on the left.

We're interested in the communities take on this. Many people have strong opinions around definitions. This BoF session would be your chance to surface your opinion and “persuade” others to adopt your point of view.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1LHG6DswIT6-54t6H7I0LDmwJdssZvpcagEW0S_1H8jE/edit#heading=h.aar4tupij1po"}


title: An exploration of the Microsoft Compiled HTML Help (CHM) file format
creators: ["David Clipsham"]
type: lightning talk
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-17T15:50:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/an-exploration-of-the-microsoft-compiled-html-help-chm-file-form/

abstract:
Originally developed as a replacement to WinHelp in the late-90’s and still technically readable in a modern Windows system, the Microsoft Compiled HTML Help (CHM) file format is now generally considered to be a potential cybersecurity risk and organizational cybersecurity policies may prevent native execution through Windows.

Alternative CHM readers exist but as they are largely based on reverse-engineering efforts, there may be subtleties to the format that have yet to be revealed and may result in imperfect or failed attempts to read some CHM file instances.

In this lightning talk we take a quick dive into the structure of the CHM file format. We will explore a specific edge-case that prevented correct reading of some instances of the file format through open-source tooling and we will describe how this was corrected for the betterment of all.

links:
{"citation_public_url": "https://zenodo.org/records/13643227", "citation_pdf_url": "https://zenodo.org/records/13643227", "citation_conference_slides_url": "https://zenodo.org/records/13643227", "citation_conference_notes_url": "https://docs.google.com/document/d/1RnqtK66DuBgEZBSuTMC7aU8i32AMZQUp5X-Qi1AQdNg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e14395c2e38544b884534e3ad374a2f5eb92a4bb791941e1ba0222a6c969343c"}


title: Ontologies in the Real World: How to Make Things Happen?
creators: ["Koen Renders", "Miel Vandersande"]
type: birds of a feather
keywords: ["metadata standards and implementation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-19T10:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/ontologies-in-the-real-world-how-to-make-things-happen/

abstract:
In the evolving landscape of heritage and preservation, the transition from traditional documentation to dynamic data ecosystems is redefining the way organizations operate. As we traverse this paradigm shift, the integration of ontologies emerges as a pivotal mechanism for streamlining processes, enhancing collaboration, and preserving cultural legacies.
Our proposed discussion panel, titled " Ontologies in the real world: How to make things happen?", seeks to delve into the practical applications and challenges of implementing ontological frameworks within the broadcasting and heritage domains. Drawing upon real-world experiences and insights, our panelists will address a spectrum of key topics:

**Overcoming Implementation Hurdles**: We'll explore the complexities inherent in introducing ontologies within established suborganizations, navigating resistance to change, and fostering a culture of adaptability amidst differing operational methodologies.

**Documenting for Clarity**: Discussants will dissect the nuances of effectively documenting ontologies to mitigate misunderstandings, ensure coherence, and facilitate seamless knowledge transfer across diverse stakeholders.

**Forging Interconnections**: Delving into the intricacies of linking disparate ontologies, our panelists will elucidate strategies for harmonizing vocabularies and bridging conceptual gaps, particularly between broadcasting assets and heritage artifacts.

**Striking the Balance of Detail**: Finding the optimal level of granularity within ontological frameworks poses a significant challenge. Through case studies and best practices, we'll navigate the delicate balance between comprehensiveness and usability.

**Empowering Collaboration**: Examining the decision to permit or restrict partner organizations from crafting their own ontology subclasses, our discourse will uncover the implications for interoperability, data integrity, and collaborative innovation.

Through a blend of theoretical discourse and practical insights, our panel endeavors to equip attendees with actionable strategies, frameworks, and perspectives for navigating the multifaceted terrain of ontologies in the broadcasting and heritage sectors. Join us as we unravel the complexities of ontological integration and chart a course toward effective knowledge management and preservation in the digital age.

Participants (incomplete)

Koen Renders, VRT
Miel Vandersande, MeeMoo
Digitaal Vlaanderen (TBC)
EBU Metadata group (TBC)
RTL Bruxelles Archives (TBC)

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/12_MF7D85u1yC3Y7JLYpOF9-7_bC1FnLc0EMaAUWt5Uc/edit#heading=h.aar4tupij1po"}


title: "What do you do with a million mails?" A survey on email archiving in German-speaking countries
creators: ["Carolin Hahn"]
type: poster
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/what-do-you-do-with-a-million-mails-a-survey-on-email-archiving/

abstract:
**Focus of my contribution**
In examining the procedures for managing digital archives, the poster will take a closer look at the challenges of preserving and providing emails. The issue is currently under discussion at an international level (e.g. DeBauche et al., 2023 [iPRES], regarding French institutions: Ville, 2023). Even in German-speaking countries there are studies focussing on specific issues (e.g. Benauer, 2022), but comprehensive research addressing the various challenges has yet to be conducted.

**Study** 
Taking this situation into account, I sent out an online-questionnaire in April 2024 to the specialist communities of Germany, Austria, Switzerland and Luxembourg. Distribution channels were six relevant mailing lists. The survey provides the data basis for my current master's thesis (submission in June 2024 in Library and Information Science, Humboldt University of Berlin). The aim is to determine the current challenges and perspectives of email processing. 187 participants voted, of which 115 questionnaires are evaluable. Challenges were captured with qualitative methods (survey coding). 

**Objective of the poster contribution**
I would like to present the results at iPRES and also involve the international community. I aim to enhance participation with an interactive poster that includes a Mentimeter survey. This will not only provide insights into the unique challenges of email archiving in German-speaking countries but also extend the discussion to the international community, fostering a dialogue for making informed, long-term decisions in the field.

No specialised knowledge is required. Participants will need a smart device to fully engage with the interactive elements of the poster.

----------
Literature (small selection)
-------------------------

**Benauer**, M. (2022). How can we capture what is important?: A Case Study on the Appraisal of Government Emails in Austrian Public Archives. MIÖG, 130(2), 282–313.
**DeBauche, S. et al.** (2023). iPRES 2022, Tutorial 517: Using ePADD for Email Preservation: Implementing the ePADD+ Project Enhancements, https://www.youtube.com/watch?v=jKrLH8ycEfE
**Naumann, K.** (2023). Ein Durchbruch in der E-Mail-Archivierung? Die EPADD+ Projektvorstellung. Archive 2.0, https://archive20.hypotheses.org/11639 
**Rohringer, T.** (2021). Ein neues Gedächtnis für die Verwaltung: Born digitals und die Wissenschaft. Administory, 6(1), 233–239, https://doi.org/10.2478/adhi-2022-0013
**Ville, M.** (2023). 2013–2023: A review of ten years of email archiving in France. iPRES 2023, https://www.ideals.illinois.edu/items/128288

links:
{"citation_public_url": "https://zenodo.org/records/13629654", "citation_pdf_url": "https://drive.google.com/file/d/1V1wNTydVnhzVgFF1z6CvpI35rFG0y_OJ/view?usp=drive_link"}


title: Current Trends in Digital Preservation Storage - Results from the 2023 NDSA Storage Survey
creators: ["Alan Munshower", "Amy Allen", "Danielle Taylor", "Este Pope", "Krista Oldham", "Max Prud'homme"]
type: poster
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/current-trends-in-digital-preservation-storage-results-from-the/

abstract:
Providing storage as part of the digital preservation program is a key element to safeguard the ever-increasing volume of digital holdings. Organizations are faced with many challenges managing the technical infrastructure needed for their digital preservation storage. The National Digital Stewardship Alliance (NDSA) Storage Survey Working Group conducted a survey in 2023 to gain an understanding of how organizations around the world manage digital preservation storage. Responses were received from 14 countries. The goal of this longitudinal study was to gather information on how new technologies and standards have impacted preservation storage and to compare results to the previous data collected in 2011, 2013, and 2019.
The survey working group reviewed questions from the previous three surveys, retaining as many questions as feasible while removing or revising those that were no longer pertinent and adding questions on current concerns, including environmental impact. The questions were thematically grouped in five sections: General Storage Environments; Geographically Distributed Copies; Preservation Storage Requirements and Services; Preservation Planning and Organizational Commitment; and Demographics.
The poster will share current trends based on key findings from the survey, including a shift away from collaborative storage models compared to previous surveys, an increase in the use of commercial cloud storage, and a greater acceptance of the use of cloud storage. The full report features a breakdown of specific cloud storage services used by institution type, statistics on self-hosting vs. outsourcing when managing digital preservation and the types of services performed, as well as information on amounts of digital storage used and plans for meeting future needs. New to the 2023 survey are questions about environmental impact, where respondents gave practical suggestions to lessen environmental impact while collections continue to grow. 
Anyone working with digital content inevitably confronts the challenge of escalating storage demands, which frequently surpass available resources.  Examining prevailing trends and learning others’ approaches to digital preservation storage can provide valuable insight, tangible examples, and facilitate the identification of shared goals and objectives, aiding in advocacy efforts.

links:
{"citation_public_url": "https://zenodo.org/records/13648690", "citation_pdf_url": "https://drive.google.com/file/d/1A2ONCkxhqFewBnI5FqC5ZC9EGFsPUiO2/view?usp=drive_link"}


creators: ["Corinne FRAPPART"]
type: lightning talk
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T13:50:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Validating the completeness of an archive with an external reference list. The Publications Office experience

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/validating-the-completeness-of-an-archive-with-an-external-refer/

abstract:
Trustworthy repositories of archival data need to be reliable and ensure the authenticity of their holdings. However, one aspect that is not often addressed is the verification of the completeness of these holdings.
With this lightning talk, the Publications Office will share its experience on how it ensures that the collections it archives are complete.
The Publications Office of the EU is the central point of access to EU law, as well as to publications, open data, research results, procurement notices and other official information. It plays at the same time the roles of a publishing house, a legal depository and an archive for the publications authored by the EU institutions. Among its digital collections, the ‘Official Journal of the European Union’ occupies a central place, as the digital version is legally binding since July 2013, replacing the paper edition. It thus requires particular attention in terms of authenticity and completeness.
Until now, the control of the completeness was ensured by a list established at the entrance of the archive. The filenames and checksums of all the documents ingested in the long-term preservation repository are kept in a list that is regularly compared to the inventory of the assets contained in the repository, and to their index. This way, we check if all ingested documents are still present over time and after preservation actions such as migrations, media refreshes, etc.
Recently, we made a significant change to our IT architecture by creating a reference list that is physically and conceptually separate from the archiving workflow. Most importantly, this list is fed at the entrance of the documents into the dissemination repository, i.e. at the moment where they are published (and not when they are archived). With this change, we can carry out a regular check that our archival assets are complete and intact, by comparing the filenames and checksums from the inventory to those of this new reference list. 
In short, we have established a reference list that tells the archive what it SHOULD contain, and no longer simply what the archive has received.

links:
{"citation_public_url": "https://zenodo.org/records/13743379", "citation_pdf_url": "https://zenodo.org/records/13743379", "citation_conference_slides_url": "https://zenodo.org/records/13743379", "citation_conference_notes_url": "https://docs.google.com/document/d/1lDWYct0heJztUyK5nOaDaLFRBO-Yx4PXT5URfiK3xZo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/fac102093df84a8c93031824fad34cd95d7f83fd04574b0884545e07bee9e47f"}


creators: ["Lisa Lawlis"]
type: lightning talk
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T13:25:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Searching for Storage Recommendations for Large Born Digital and Digitized AV Records at a Medium Sized University Archives

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/searching-for-storage-recommendations-for-large-born-digital-and/

abstract:
This lightning talk is a continuation of a presentation at the Council of Prairie and Pacific University Libraries’ Digital Stewardship Community Digital Preservation Mixer in April 2024. The talk will focus on the learning curve of preserving large born digital and digitized Audio Visual (AV) records. This lightning talk will focus on the theme of “Start 2 Preserve” - how to create the bridge between best practices and real-world projects.  

This presentation will explore the results of a preservation pilot project for a collection of 14,430 AV records. From metadata cleanup to the creation of an assessment tool for selecting records for digitization, to determining standards for digitization of the AV records, creating workflows for preparing records for digitization, creation of ingest workflows for digitized AV records, and all the steps in-between.  

I hope to answer the question of: You have identified and digitized high priority AV records for preservation. How do you preserve 10, 20, 30+ TB of digitized AV records with limited resources?  

I hope to provide insight into my learning curve jumping into a large AV preservation project, focusing on the challenges surrounding large record storage options for a Medium Sized University Archives. I’m hoping to connect with others who can share experience scaling up storage solutions for large born digital and digitized records.  

This lightning talk will include lessons learned about Cloud storage over the past ten months of researching best options for born digital and digitized record storage. The lightning talk will include recommendations for storage of large AV records and lessons learned along the way.

links:
{"citation_public_url": "https://zenodo.org/records/13686481", "citation_pdf_url": "https://zenodo.org/records/13686481", "citation_conference_slides_url": "https://zenodo.org/records/13686481", "citation_conference_notes_url": "https://docs.google.com/document/d/1O71NsTHl1erV9cOk6ryAt_fu89P9WTLDnwbbtluYc2E/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e468e40244c34b82858b50fb7eb58232f195eb8a607a42afa3eb4938971cce8d"}


title: Charting the Future: ICPSR's 20+ Years of Digital Preservation and Beyond
creators: ["Jared Lyle", "Mike Shallcross"]
type: poster
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/charting-the-future-icpsr-s-20-years-of-digital-preservation-and/

abstract:
The Inter-university Consortium for Political and Social Research (ICPSR), the world’s largest social science data repository, developed its formal digital preservation program ~20 years ago, around the same time as the start of the iPRES conference.  While ICPSR had conducted preservation activities since its founding in 1962, it conscientiously professionalized and standardized digital preservation work after the recommendation of a 2004 external process review committee report.

This poster reviews the 20 years of digital preservation progress at ICPSR, especially highlighting upcoming funded work to modernize processes and technology to better align with responsibilities for Trustworthy Digital Repositories specified in ISO 14721 (Open Archival Information System Reference Model) and in ISO 16363 (Audit and Certification of Trustworthy Digital Repositories).  Upcoming work includes:

**Data Provenance Information**: improvement of ICPSR’s ability to track preservation actions performed on digital objects across the curation lifecycle, from deposit as Submission Information Packages through storage as Archival Information Packages. This effort includes improved documentation of relationships between original files and their associated preservation and access copies.


**File Format Identification**: integration of tools that make use of the PRONOM format registry to provide more granular and accurate information regarding the file formats of deposited data. In the case of data formats where PRONOM contains limited information or is unable to distinguish between format versions (e.g., SAS, SPSS, STATA, etc.), ICPSR intends to contribute format signature information for the benefit of the research data community.


**Technical Metadata Extraction**: expand the range of format-specific technical metadata collected by ICPSR (e.g., as defined by community resources such as the FADGI Significant Properties for Digital Video) so that this information can be made available to users (to assist with the evaluation and selection of content of interest) as well as staff (to assist with risk mediation and preservation planning).


**Metadata Interoperability**: development of a new API that will allow essential descriptive and administrative metadata about ICPSR data collections to be exported in established standards (e.g., DCAT-US, MARCXML, DDI-Codebook, Dublin Core, schema.org, etc.) to promote discovery, catalog integration, and (eventually) content transfer.

links:
{"citation_public_url": "https://zenodo.org/records/13704260", "citation_pdf_url": "https://drive.google.com/file/d/1P_EJicXlQT4AhWW-6wyw5iODYWw0Uahr/view?usp=drive_link"}


title: Emulating the Zenith Z-100 Computer
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/emulating-the-zenith-z-100-computer/
creators: ["Margaret Black"]
type: poster
keywords: ["standards and models", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
This poster presents the first working emulator of the Zenith Z-100 personal computer.  The Z-100 was released by Zenith Data Systems and Heathkit in 1982.  Although it was contemporary with IBM's 5150, the ancestor of modern PCs, it is not PC-compatible, and Z-100 software can only run on that computer.  Due to the dwindling number of extent Z-100s, and the absence until now of any emulator to run Z-100 programs, a vast corpus of Z-100 data is irretrievable.

Despite similarities to the PC, such as the same processor and a variant of Microsoft DOS ("Z-DOS"), the Z-100 had many idiosyncrasies, including memory-mapped video, a second processor, and its own BIOS, ports, and interrupts.  Its video, highly advanced for the time, led to its adoption by the US Air Force and Clarkson University [3].  Much creative work was developed on this computer, including games, utilities, documents, spreadsheets, and blueprints.  Z-100 disks can be read by a modern PC with a 5 1/4" drive; however, Z-100 programs will not run on a PC or existing emulator, and word-processing save files, BASIC files, and spreadsheets are saved in compressed, proprietary formats unreadable without their original programs.

Our Z-100 emulator, posted publicly [1], models all of the system necessary to boot Z-DOS and run many Z-100 programs.  We modeled the processors, glue logic, video, and the wrote the first timing-accurate simulation of the WD1797 floppy controller.  We tested using a monitor ROM and floppy disk images from a Z-100 in our possession.  Our emulator runs Z-DOS, most of the Z-DOS core utilities, the GALAHAD word processor, the Multiplan spreadsheet program, and Z-BASIC.  We tested disk images containing BASIC games, spreadsheets, and word documents, all saved in proprietary formats previously unreadable.  Our emulated programs opened all these data files successfully and allowed us to extract them to text files.

[1] http://www.github.com/mdblack/Zenith-Z-100
[2] Matta, "A Zenith Z-100 Emulator", MS Thesis, Bridgewater State University, 2021.
[3] "Clarkson College to Issue Computers to Student Body". Silicon Gulch Gazette. February 1983.
[4] "Zenith Z-100 Technical Manual", Zenith Data Systems, 1982.

links:
{"citation_public_url": "https://zenodo.org/records/13862872", "citation_pdf_url": "https://drive.google.com/file/d/14qmd-cgOZqGxljfWOxTEx_yWy1Tt8kBK/view?usp=drive_link"}


title: Exploring Preservation of Research Data and Its Context through Case Studies
creators: ["Akihiro Kameda"]
type: poster
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T09:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/exploring-preservation-of-research-data-and-its-context-through/

abstract:
The shift from document-centric to data-centric approaches in the research process presents new challenges and opportunities for long-term data preservation. This presentation addresses these issues by examining specific case studies below that illustrate the complexities and solutions in preserving data related to research activities. Additionally, it will discuss the growing focus on management practices, the establishment of institutional policies, and the development of project-specific Data Management Plans (DMPs).

Digital Humanities Research Data: This involves preserving text analysis and visualization scripts, as well as copyrighted content used as source data. Focus points include how to preserve and pass down complex algorithms beyond mere data organization, handle the migration of outdated visualization scripts, and manage copyright issues, including permission applications.

Linked Data and IIIF Data: This example covers databases and digital archives in the form of Linked Data and IIIF. In the background, we have original data in CSV format, transformed RDF/Turtle, and images, along with the scripts used for data organization and conversion. Key challenges include handling relatively large datasets, managing data that falls under institutional responsibility beyond individual researchers or projects, and preserving the history of data organization and interpretation despite the difficulties in drawing clear boundaries between them.

Data related to research activities should include not only research outputs, processes, and underlying resources but also documents related to the administration of research communities. This approach ensures the transparency of research practices at the community level and conveys this transparency to future generations. As an example, I will introduce the translation of documents related to research integrity, highlighting the role of web archiving technology.

To bridge generations of researchers, it is essential to develop methodologies that ensure the longevity and semantic consistency of preserved data. By exploring these case studies, we aim to identify the necessary steps and tools required to maintain the accessibility and interoperability of research data. Additionally, by considering the roles of projects and institutions, we can better ensure the successful transmission of data across generations, thus fostering a more collaborative and inclusive research environment.

links:
{"citation_public_url": "https://zenodo.org/records/13756258", "citation_pdf_url": "https://drive.google.com/file/d/1HxC6T4sVifq1IGSJuOrh2FcNSRrYMQDT/view?usp=drive_link"}


title: Unlocking millions of Nigerian memories for digital preservation and sustainability
creators: ["Folasade Adepoju"]
type: lightning talk
keywords: ["legal and social responsibilities for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:45:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/unlocking-millions-of-nigerian-memories-for-digital-preservation/

abstract:
How do we preserve our past and guide against issues that gave rise to the Boko Haram mayhem of the North East, the herders/famers clash which spread across North Central and extending to the Southern part of Nigeria, how do we ensure that we’ve learnt our lessons from the EndSars incidents, the flash flood of Lokoja in 2022, the banditry and kidnapping cases that we hear about daily if we don’t digitally preserve our history.
Floods, a consequence of increasingly unpredictable weather patterns, have wreaked havoc on our physical archives. Roofs are leaking, and water is relentlessly damaging precious documents that hold the keys to our history. The memories of our people, stored in these fragile repositories, are fading away with every passing day.
But this isn't just a loss of the past—it's a significant impediment to our future. A nation that cannot remember where it came from cannot navigate where it is going. The Sustainable Development Goals (SDGs), which aim to create a better and more sustainable future for all, rely heavily on a country's ability to learn from its history, adapt, and innovate. Without preserving our memories, our progress towards these goals is severely hindered.
However, there is hope. Digital preservation offers a beacon of light in these dark times. By converting our physical archives into digital formats, we can protect them from the elements and ensure their longevity. Digital archives can be easily replicated and stored in multiple locations, providing a safeguard against disasters that could otherwise erase our history.
Yet, the task ahead is monumental and cannot be achieved in isolation. We are bleeding for partnerships—collaborations with governmental bodies, private sectors, international organizations, and passionate individuals. Together, we can pool resources, share expertise, and develop innovative solutions to preserve Nigeria's memories.

links:
{"citation_public_url": "https://zenodo.org/records/13685954", "citation_pdf_url": "https://zenodo.org/records/13685954", "citation_conference_slides_url": "https://zenodo.org/records/13762758", "citation_conference_notes_url": "https://docs.google.com/document/d/1coSQGZ5jVNK0VwwLWUyBu-JIkNkKuQH-qHnOUyj_KzA/edit#heading=h.ge8kdqo3zbiz", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b27936ff02184e1fbce3a6cbad4e50932f2972e78ce34bdf91e5c1f936647db4"}


title: Libsafe Advance: Enhancing PII Management and Digital Preservation
creators: ["Lia Radovic", "Miguel Blanco", "Sofia Pedroza"]
type: tool demo
keywords: ["information management principles", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T13:55:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/libsafe-advance-enhancing-pii-management-and-digital-preservatio/

abstract:
Explore how Libsafe Advance enhances the management of Personally Identifiable Information (PII) within digital preservation workflows. Learn best practices for securing sensitive data and ensuring compliance with industry standards using Libsafe Advance.


title: FileTrove
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/filetrove/
creators: ["Steffen Fritz"]
type: tool demo
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T16:25:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
FileTrove is a fast file indexer. It is using siegfried for format identification; it checks, if a file is in the NSRL; it creates UUIDs, hash sums, reads file timestamps, calculates the entropy and much more. It is planned to add YARA support (what will be a hot topic in digital preservation).

The single binary command line application is written in Golang, uses Sqlite as database backend and BoltDB as NSRL SHA1 storage.

FileTrove is in development at the moment but stable enough to has a BETA release in the coming weeks.

The German Literature Archive Marbach will introduce with the usage of FileTrove in its workflows and the author of the tool will present FileTrove, from installation to working with the results.

Documentation and source code:

1. https://filetrove.fritz.wtf
2. https://github.com/steffenfritz/FileTrove

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1tm1sitP5zYVYM6s5NoVLPnb0qA0Zyc-Nx0HOj5APixU/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/4d45be085fff4ea5afe21bd5121530e941e01b90f3204f9cb130fb3682839751"}


title: veraPDF Arlington Validator
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/verapdf-arlington-validator/
creators: ["Boris Doubrov", "Carl Wilson"]
type: tool demo
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T16:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
A demonstration of veraPDF's Arlington based PDF validation products. Carl Wilson will attend in person and give a live demonstration.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1tm1sitP5zYVYM6s5NoVLPnb0qA0Zyc-Nx0HOj5APixU/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/4d45be085fff4ea5afe21bd5121530e941e01b90f3204f9cb130fb3682839751"}


title: Identifying Generative AI-Created Content Through Metadata
creators: ["Linda Tadic"]
type: tool demo
keywords: ["information technology for dp", "from document to data"]
license: other open license
date: 2024-09-18T16:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/identifying-generative-ai-created-content-through-metadata/

abstract:
Generative AI tools such as ChatGPT, Adobe Firefly, and Sora are used to create new or adapted digital content. Sometimes the AI tools are used for creative purposes; other times, they can be used to mislead the viewer. The Coalition for Content Provenance and Authenticity (C2PA) created a specification where metadata identifying the AI provenance of a file’s creation is embedded in the file. This presentation will demonstrate how common technical characterization and metadata extraction tools such as ExifTool, Tika, and others can be used to extract C2PA metadata and other provenance metadata to identify how a file was created, and created using which GenAI tool.  It will also demonstrate what the tools do ***not*** capture.


title: Start 2 Preserve: Creating a Skills Development Resource
creators: ["Sharon McMeekin"]
type: invited
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-16T14:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/start-2-preserve-creating-a-skills-development-resource/


title: Future iPRES Conference Hosts Meet-up
creators: ["William Kilbride", "Dries Moreels", "Tracy Seneca", "Zhenxin Wu", "Max Prud'homme", "Ima Oduok"]
type: invited
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/future-ipres-conference-hosts-meet-up/

abstract:
This ‘Birds of a Feather’ session is designed to build momentum for the forthcoming ‘call for hosts’. The current iPRES schedule takes us to Wellington in 2025 and to Copenhagen in 2026. The iPRES Steering Group is therefore shortly going to call for hosts in 2027, 2028 and 2029 and with options for 2030 and 2031. 

This session provides an opportunity for previous hosts to share their experience and gives prospective hosts a chance to discuss and explore themes with them. It will enable delegates at the conference to help shape the forthcoming call, ensuring iPRES is in safe hands long into its third decade. All are welcome!

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1uZXMIbM1-tgNwYcuj2MuoAFB1r-fRK-6C7155Lxhx1Y/edit#heading=h.aar4tupij1po"}


title: Century Scale Data Storage
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/century-scale-data-storage/
creators: ["Martin Kunze", "Steffen Hellmold"]
type: tool demo
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T13:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Cerabyte is an emerging technology enabling accessible permanent data storage. The technology was demonstrated in 2023 via an end-to-end prototype in a data center rack size form factor. The technology uses Ceramic-on-glass sheets as media. These are stacked inside of LTO-shaped cartridges leveraging tape automation infrastructure. Cerabyte data storage withstands a number of threat scenarios and does not exhibit bit rot even at extreme temperatures or intense UV or radiation exposure. Femtosecond lasers are used to punch holes in the ceramic layer encoding the data in matrices, high-speed microscope cameras enable the readback of the data.

For the bake-off Session we will dip a Cerabyte data carrier repeatedly into boiling water and then bake (!) it in a hot pizza-oven (together with a piece of pizza!) and then let it cool down and read the data carrier with a handheld digital microscope projected to a monitor. The coding will be done with QR-codes which then the audience could read out with their QR reader from their own smartphones (even in flight-mode!)

Cerabyte is a storage medium that is agnostic to whatever file format is saved on Cerabyte.


title: Simplifying the ingest workflow – The SIP Creator project
creators: ["Julie Jordens"]
type: tool demo
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/simplifying-the-ingest-workflow-the-sip-creator-project/

abstract:
The SIP-creator is an application to simplify the entry of dossiers and items into the E-depot (the digital repository of Digital Archive Flanders). This entry is done by creating a Submission Information Package (SIP). In practice, this involves a .zip file that consists of a metadata file (conforming to our metadata scheme and the dossiers and items themselves. The creation and uploading of SIPs in the E-depot will be simplified because the customer can easily map their own metadata model to the DAV model, automatically read and fill in metadata in the metadata file, generate SIPs that comply with the requirements of the E-depot, and finally place the SIP on the customer's FTPS environment, after which it is picked up by the E-depot.

The first phase of the tool was created out of necessity: our clients often have to re-upload a SIP because various errors were made against our metadata model. With our SIP-Creator application we want to prevent those errors and streamline their ingest workflow. By the iPRES event, we will have completed our second phase of development. The second phase will be focused on the ingest of descriptions for analogue archive into our E-depot. This is needed because both digital material and analogue descriptions are housed in the same environment and described and accessed according to the same standard.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1tSJimjLpVuNNMjbB3KZ5gPwYh7j3jrlWt1Vjsygx4yc/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3c14f516b3bb42e6808a7c66fd54429b36d34b3d55634a3fb48a382b6aaa18f0"}


title: embARC! Metadata Embedded for Archival Content from FADGI
creators: ["Kate Murray"]
type: tool demo
keywords: ["metadata standards and implementation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T11:25:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/embarc-metadata-embedded-for-archival-content-from-fadgi/

abstract:
embARC (metadata embedded for archival content) is a free, open source application that enables users to manage (i.e., audit, validate and correct) embedded metadata in DPX files as individual files or an entire DPX sequence as well as RDD 48 compliant MXF files, while not impacting the image data. Recent updates include the incorporation of accessibility features and FFV1.

We'll demo embARC's metadata submission, editing and validation features and especially highlight efforts to improve digital accessibility for open source digital preservation software applications as detailed in FADGI's Accessibility Evaluation Report: Research and Improvements for FADGI Open-Source Software Applications (https://www.digitizationguidelines.gov/guidelines/accessibilty_software.html).

embARC supported by FADGI and is available as a Windows/Mac GUI as well as CLI (https://www.digitizationguidelines.gov/guidelines/embARC.html)


title: DROID Bake-off
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/droid-bake-off/
creators: ["Steve Daly"]
type: tool demo
keywords: ["approaches to preservation", "start 2 preserve"]
license: UK Open Government Licence v3
date: 2024-09-18T16:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
DROID is a very popular open source tool for characterising digital files and extracting key metadata, developed by The National Archives (UK).   It has widely used in archive organisations handling digital materials and in this demonstration, the Product Owner for DROID will demonstrate the usage of DROID to extract information about the supplied file corpus and prepare the files for preservation. Some tips and tricks for less-used features (such as easy command-line usage) could be demonstrated too.


title: Meemoo's Metadata Bake-Off: How AI Bakes Metadata into Digital Collections
creators: ["Alec Hantson", "Matthias Priem", "Peter Vanden Berghe"]
type: tool demo
keywords: ["metadata standards and implementation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-18T15:45:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/meemoo-s-metadata-bake-off-how-ai-bakes-metadata-into-digital-co/

abstract:
## Abstract
Meemoo digitises images and audio for its content partners in cultural, media, and government sectors. We also manage the influx of their existing digital collections into our archive system, where the content is sustainably preserved. However, most material has almost no metadata attached, making it unfindable. Therefore, we have developed an AI-metadata pipeline that automatically adds metadata to video content, enhancing its searchability. This AI-driven approach helps make content findable and accessible, unlocking it for future generations.

Our AI metadata pipeline has a microservice-based architecture capable of processing large datasets while keeping processing costs low. To date, we have processed more than 150,000 hours of video material. Our facial recognition pipeline combines several open-source models for face detection (YuNet, Mediapipe) and face recognition (MagFace). For speech-to-text, we use SpeechMatics, a high-quality, multilanguage SaaS speech engine. For entity recognition and linking on the transcripts, we utilize TextRazor, a multilingual SaaS engine.

We will demonstrate the power of our pipeline by processing material from the Video Person-Clustering Dataset and the YouCook2 Dataset. This demonstration will apply facial recognition, speech-to-text, entity recognition, and entity linking models, to create AI-generated metadata and illustrate the improved searchability. While whisking in new insights and sprinkling some Generative AI (GenAI) on top, we will enable content creation and transformation, baking up the future potential of our technology.

## References:
- Video Person-Clustering Dataset: https://www.robots.ox.ac.uk/~vgg/data/Video_Person_Clustering/
- YouCook2 Dataset: http://youcook2.eecs.umich.edu/download
- YuNet: Wu et al. (2023) Yunet: A tiny millisecond-level face detector
- Mediapipe: Lugaresi et al. (2019) Mediapipe: A framework for building perception pipelines
- MagFace: Meng et al. (2021) Magface: A universal representation for face recognition and quality assessment


title: Bake Off participation from Artefactual Systems
creators: ["Justin Simpson"]
abstract: We plan to present pre-ingest for a digital preservation system.
type: tool demo
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:15:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/bake-off-participation-from-artefactual-systems/


title: Understanding your collections with the DigiPres Workbench
creators: ["Andrew Jackson"]
type: tool demo
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/understanding-your-collections-with-the-digipres-workbench/

abstract:
The DigiPres Workbench is a new set of practical tools created by the Registries of Good Practice project. One part of this is the Collection Profile tool, which allows you to compare the format profile of your own collection with that of other institutions, and with the contents of the various format registries that are out there.

This demonstration will show the tools in use, by examining the contents of the iPRES Pantry. Which format registries and tools could provide the best coverage? How representative is the Pantry? Do real digital collections look the same? Come along and find out!


title: DIMAG Ingest Process Module
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/dimag-ingest-process-module/
creators: ["Annekathrin Miegel", "Kai Naumann"]
type: tool demo
keywords: ["information management principles", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:05:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
DIMAG is a software suite developed jointly by a cooperative of German-speaking archives. It is composed of several ingest and pre-ingest tools for different kinds of content and aspects, a core module and an access module. In this landscape, the DIMAG Ingest Process Module ensures the central processing, control and management of ingest packages of digital objects of all kinds. It ensures a strong audit trail on what was executed, especially selection and deletion during the process. Depending on the challenges posed by the Bake-Off and on DIMAG's availabilities, other modules might form part of the demo.


title: NDSA 2021 Fixity Survey
url: https://doi.org/10.17605/OSF.IO/2QKEA
type: Dataset
keywords: ["fixity", "digital preservation", "survey"]
date: 2021-10-13T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
creators:
["Carol Kussmann", "Sibyl Schaefer", "Robin Dean", "Katherine Fischer", "Martin Gengenbach", "Kimberly Gianfrancesco", "Nick Krabbenhoeft", "Jenny Mitcham", "Patrice-André Prud'homme"]

abstract:
<p><strong>Executive Summary</strong></p>
<p>The digital preservation community has long recognized the importance of fixity information in enabling and facilitating digital preservation activities. In particular, fixity information is used to review digital content to ensure that its bit-level representation remains unchanged over time, thus proving that the content (and indeed the digital preservation processes that manage and maintain it) can be trusted. To enable greater understanding about how fixity information was employed in practice, in 2017 the NDSA carried out a survey to gather this information from the community. The 2017 Fixity Survey Report summarized the results of the survey and provided a valuable snapshot of community fixity practices. Understanding that digital preservation is an emerging discipline and practices evolve over time, it was anticipated that the 2017 Fixity Survey would not be a one-time exercise and that future surveys would create a longitudinal dataset to increase our understanding of this evolving field.</p>
<p>The NDSA Fixity Survey Working Group was re-established in 2021. Survey questions from 2017 were reviewed and new questions were added to cover additional areas of interest. To enable analysis of trends and evolving practices between the 2017 and 2021 surveys, a crosswalk was established. A total of 166 survey responses were recorded, of which 116 completed surveys were used for analysis. Several key points can be made from studying the survey results:</p>
<ul>
<li>The results demonstrate just how important fixity information is to the digital preservation community, with over 96% of survey respondents confirming that they utilize fixity information within their organization and over 98% of these using checksums (sometimes alongside other types of fixity information). The primary reason fixity information is used by the community is to determine whether data has been altered over time.</li>
<li>Despite a clear consensus that the use of fixity information represents good practice, the results demonstrate huge variation in fixity practices across the community. There are a variety of practices reported across the survey questions, including at what point fixity information is verified, the frequency of checks, where fixity information is recorded, and the checksum algorithms in use.</li>
<li>Variations in fixity practices within an organization are also common, with over 48% of respondents reporting that different fixity practices are employed for different content or media.</li>
<li>The importance of recording and verifying fixity information is clear. Though nearly 27% of respondents never saw fixity checks fail, failures occasionally occurred for others and nearly 11% reported seeing fixity failures multiple times per year. Interrupted network transfers were reported as the most common reason for fixity failures.</li>
<li>Receiving fixity information at the time of acquisition remains a challenge.</li>
<li>Though fixity checking lends itself well to automation, for many it remains a fairly manual process, with a majority of respondents using manually-run software to carry out this activity</li>
</ul>
<p>The Fixity Survey Working Group conducted follow-up interviews with some organizations to explore fixity practices in more detail. The resulting case studies, included within this report, provide a rich illustration of how fixity is used within specific organizations, and build on some of the findings of the survey itself.</p>


title: Leitfaden zur Dokumentation in der digitalen Langzeitarchivierung
url: https://doi.org/10.5281/zenodo.16746842
creators: ["nestor Arbeitsgruppe Dokumentation in der digitalen Langzeitarchivierung"]
type: Working paper
keywords: ["Digitale Langzeitarchivierung", "Dokumentation", "nestor-Materialien"]
date: 2025-07-31T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
<p>Der Leitfaden zur Dokumentation in der digitalen Langzeitarchivierung beschreibt wie, wo und warum dokumentiert werden muss und soll. Dazu greift er offizielle Vorgaben wie Zertifizierungsvorgaben, aber auch Beispiele und L&ouml;sungen aus der Praxis und existierende Literatur auf. Da digitale Langzeitarchivierung in verschiedenen Organisationen unterschiedlich aussehen kann, ist dieser Leitfaden als Empfehlung und Startpunkt f&uuml;r die Entwicklung eigener L&ouml;sungen gedacht. Der Leitfaden richtet sich an alle interessierten Personen und Institutionen, die sich mit digitaler Langzeitarchivierung besch&auml;ftigen.</p>
<p>Inhaltlich greift der Leitfaden die zu dokumentierenden Bereiche &bdquo;Informationspaket&ldquo;, &bdquo;organisatorische Rahmenbedingungen&ldquo;, &bdquo;Prozesse&ldquo; und &bdquo;IT-Infrastruktur und Sicherheit&ldquo; und innerhalb diesen Bereichen spezifische Themen (z. B. Zielgruppen) auf. F&uuml;r diese Themen wird beschrieben, wie und wo man sie dokumentieren kann, welche Ziele die Dokumentation hat und es werden Beispiele genannt.</p>
<p>Dokumentation geht schnell im Arbeitsalltag unter. Warum sie trotzdem wichtig und n&uuml;tzlich ist, nicht nur f&uuml;r Zertifizierungsvorhaben sondern auch im Arbeitsalltag, stellt der Leitfaden ebenfalls heraus.</p>
<p>Diese Publikation ist Teil der Reihe nestor-Materialien.</p>


title: D3.1 - Report on Discipline Requirements and Needs
url: https://doi.org/10.5281/zenodo.15789261
type: Project deliverable
keywords: ["EOSC", "EOSC EDEN", "Long-Term Preservation", "Data Management Plan"]
date: 2025-07-01T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
creators:
["Helene N. Andreassen", "Anna-Lena Flügel", "Terje Klemetsen", "Kathleen Smart", "Maria Benauer", "Giacomo Cannizzaro", "Malwina Ciesla", "Philipp Conzett", "Robert Huber", "Svein Høier", "Arijit Laik", "Andrea Lammert", "Jean-Yves Le Meur", "Hervé L'Hours", "Micky Lindlar", "Florence Mehl", "Tarcisio Mendes de Farias", "Wesley Middlebos", "Oliver Parkes", "Karl Presser", "Ana Claudia Sima", "Laura Molloy", "Kyle Patrick Snyder", "Anu Märkälä"]

abstract:
<div>Report presenting methodology and results&nbsp;from the first EOSC EDEN data collection within WP3, aimed at&nbsp;describing discipline and data-type specific requirements. Data are collected among the seven early&nbsp;adopter&nbsp;disciplines in the project. Recommendations, based on observed commonalities and needs, are structured&nbsp;around the Re-use Fitness model.</div>


title: Dateiformate und Metadaten für die digitale Langzeitarchivierung
url: https://doi.org/10.5281/zenodo.15464101
creators: ["KoopLZV"]
type: Working paper
keywords: ["digital preservation", "Langzeitverfügbarkeit", "Langzeitarchivierung", "Forschungsdaten"]
date: 2025-05-19T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
<p>Der vorliegende Guide wurde in der KoopLZV erarbeitet und soll als Orientierungshilfe f&uuml;r Mitarbeitende in Institutionen dienen, deren Angeh&ouml;rige Daten aus Forschungsprojekten langzeitverf&uuml;gbar halten wollen oder m&uuml;ssen.</p>


title: Understanding Need Among Digital Preservation Professionals
url: https://doi.org/10.5281/zenodo.15261502
creators: ["James Baker", "Joash Johnson"]
type: Report
keywords: ["digital preservation"]
date: 2025-04-22T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
<p><span>'Understanding Need Among Digital Preservation Professionals' focuses on current technology use and working practices relating to digital preservation activities in UK-based institutions. It seeks to provide a snapshot, evidenced by our research, of current practice in a particular set of contexts, a tool for navigating and characterising digital preservation readiness, and a particular perspective on sectoral trajectory and ambition.</span></p>


title: Evaluation of Research Data File Errors - First Results
url: https://doi.org/10.5281/zenodo.15197112
creators: ["Katharina Markus"]
type: Presentation
keywords: ["digital preservation"]
date: 2024-09-04T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
<p>The digital preservation community is well acquainted with text publications, as well as file format identification and validation of these file types. In contrast, research data publications are becoming more frequent, introducing more or different kinds of format errors messages.<br>The PUBLISSO &ndash; Repository for Life Sciences at ZB MED &ndash; Information Centre for Life Sciences contains both types of publication. In the process of transferring these to the digital preservation system, differences in file error messages and error handling emerged. This lightning talk intends to give a first view into the error types prominent for research data, comparing them to typical errors for text publications. It will focus specifically on those types of format validation and identification error messages that often indicate severe file errors. It will also introduce a possible approach to researching these error messages and their causes, as well as an example of resolving errors post-publication. Furthermore, it will raise various questions &ndash; such as ways to approach preservation actions that result in slight file changes and if these actions may already have an effect on research data integrity and technical compatibility with research software. It will also touch upon the question of handling relevant context material like standards which are not published alongside research data but may be necessary for its reusability in the long-term. Finally, it will give an overview of changes to our repository publication policy that have been introduced as a consequence of discussing these topics.</p>


title: Long Term Data Issues: Workshop about Preservation, Archiving and Access in the NFDI
url: https://doi.org/10.5281/zenodo.15106332
creators: ["Katharina Markus", "Peter Leinen", "Kai Naumann", "Peter Valena"]
type: Report
date: 2025-04-09T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
<p>The publication describes the discussion points and results from the workshop &ldquo;Long Term Data Issues: Workshop about Preservation, Archiving and Access in the NFDI&rdquo;. The aim of the workshop was to get insight into long-term preservation and archiving activities in various NFDI consortia (see <a href="https://doi.org/10.5281/zenodo.14212959" target="_blank" rel="noopener">https://doi.org/10.5281/zenodo.14212959</a>) and to discuss long-term preservation topics in five breakout rooms. The discussion of the topics &ldquo;selection criteria&rdquo;, &ldquo;data volumes&rdquo;, &ldquo;preservation of research software&rdquo;, &ldquo;long-term responsibility&rdquo; and &ldquo;initiatives, networking&rdquo; highlighted many existing initiatives and solutions but also some open questions, e. g. in regard to community-specific selection criteria, retention times, preservation of research software and long-term funding.</p>


title: FAIR Implementation Workshop - OAIS version 3 - What does it mean for repositories?
url: https://doi.org/10.5281/zenodo.15090696
creators: ["Olivier Rouchon", "Barbara Sierman", "David Giaretta"]
type: Presentation
date: 2025-03-26T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
<p><span>The <strong>FAIR Implementation workshop "OAIS version 3 - What does it mean for repositories?"</strong> took place on March 24th from&nbsp;</span><span><a href="https://www.youtube.com/watch?v=ZGktxbLHRGM&amp;t=930s" target="">15:30</a></span><span>-</span><span><a href="https://www.youtube.com/watch?v=ZGktxbLHRGM&amp;t=1020s" target="">17:00</a></span><span> CET. </span></p>
<p><span>The Open Archival Information System (OAIS) was essential for organizing long-term preservation at digital repositories. In 2024, the OAIS reference model and its associated standards were updated, including the inclusion of a new standard: Information Preparation to Enable Long Term Use (IPELTU). </span></p>
<p><span>The workshop encouraged participants to ask questions and share their thoughts on critical issues around digital preservation to look to the future together. </span></p>
<p><span>Check out the event website for workshop video: https://www.fair-impact.eu/events/fair-impact-events/oais-version-3-what-does-it-mean-repositories</span></p>


title: Themenblätter zur Archivierung digitaler Daten – Erhaltungsstrategien 4 – Geodaten und CAD
url: https://doi.org/10.5281/zenodo.15014948
creators: ["Kommission Archäologie und Informationssysteme im Verband der Landesarchäologen Deutschlands"]
type: Technical note
keywords: ["Digital Preservation"]
date: 2018-04-01T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
<div>
<p>Die AG &bdquo;Archivierung&ldquo; der Kommission Arch&auml;ologie und Informationssysteme im Verband der Landesarch&auml;ologien der Bundesrepublik Deutschland fasst Empfehlungen, Vorschl&auml;ge und Tipps zur digitalen Archivierung in Themenbl&auml;ttern zusammen.&nbsp;</p>
<p>Abstract des Themenblatts "Erhaltungsstrategien 4: Geodaten und CAD":</p>
<p><em>"Erhaltungsstrategien beschreiben, wie das Archivmaterial am besten erhalten werden kann. Sie erm&ouml;glichen eine optimistische Prognose f&uuml;r die dauerhafte Bewahrung von Archivgut und bestimmen dessen Archivf&auml;higkeit. Im vorliegenden Themenblatt werden einfache funktionelle Materialtypen betrachtet (z.B. einfache Geodaten und CAD-Daten), f&uuml;r die man die weit verbreiteten und gut akzeptierten formatbasierten Erhaltungsstrategien, erg&auml;nzt um eine visuelle Repr&auml;sentation, verwenden kann."</em></p>
<p>Die Themenbl&auml;tter werden auf der Webseite des Verbands publiziert:&nbsp;<br><a href="https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409">https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409&nbsp;</a></p>
</div>


title: Themenblätter zur Archivierung digitaler Daten – Erhaltungsstrategien 3 – Listen und 3D/VR-Daten
url: https://doi.org/10.5281/zenodo.15014938
creators: ["Kommission Archäologie und Informationssysteme im Verband der Landesarchäologen Deutschlands"]
type: Technical note
keywords: ["Digital Preservation"]
date: 2018-04-01T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
<div>
<p>Die AG &bdquo;Archivierung&ldquo; der Kommission Arch&auml;ologie und Informationssysteme im Verband der Landesarch&auml;ologien der Bundesrepublik Deutschland fasst Empfehlungen, Vorschl&auml;ge und Tipps zur digitalen Archivierung in Themenbl&auml;ttern zusammen.&nbsp;</p>
<p>Abstract des Themenblatts "Erhaltungsstrategien 3: Listen und 3D/VR-Daten":</p>
<p><em>"Erhaltungsstrategien beschreiben, wie das Archivmaterial am besten erhalten werden kann. Sie erm&ouml;glichen eine optimistische Prognose f&uuml;r die dauerhafte Bewahrung von Archivgut und bestimmen dessen Archivf&auml;higkeit. Im vorliegenden Themenblatt werden einfache funktionelle Materialtypen betrachtet (z.B. Tabellen/Listen, 3D-Daten), f&uuml;r die man die weit verbreiteten und gut akzeptierten formatbasierten Erhaltungsstrategien, erg&auml;nzt um eine visuelle Repr&auml;sentation, verwenden kann."</em></p>
<p>Die Themenbl&auml;tter werden auf der Webseite des Verbands publiziert:&nbsp;<br><a href="https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409">https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409&nbsp;</a></p>
</div>


url: https://doi.org/10.5281/zenodo.15014922
creators: ["Kommission Archäologie und Informationssysteme im Verband der Landesarchäologen Deutschlands"]
type: Technical note
keywords: ["Digital Preservation"]
date: 2018-04-01T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
title:
Themenblätter zur Archivierung digitaler Daten – Erhaltungsstrategien 2 – Texte, Bilder, Zeichnungen, Audio/Video

abstract:
<div>
<div>
<p>Die AG &bdquo;Archivierung&ldquo; der Kommission Arch&auml;ologie und Informationssysteme im Verband der Landesarch&auml;ologien der Bundesrepublik Deutschland fasst Empfehlungen, Vorschl&auml;ge und Tipps zur digitalen Archivierung in Themenbl&auml;ttern zusammen.&nbsp;</p>
<p>Abstract des Themenblatts "Erhaltungsstrategien 2: Texte, Bilder, Zeichnungen, Audio/Video":</p>
<p><em>"Erhaltungsstrategien beschreiben, wie das Archivmaterial am besten erhalten werden kann. Sie erm&ouml;glichen eine Prognose f&uuml;r die dauerhafte Bewahrung von Archivgut und definieren dessen Archivf&auml;higkeit. Im vorliegenden Themenblatt werden visuelle Materialtypen betrachtet (z.B. Texte, Bilder, Zeichnungen, auch Audio/Video), f&uuml;r die man die weit verbreiteten und gut akzeptierten formatbasierten Erhaltungsstrategien verwenden kann."</em></p>
<p>Die Themenbl&auml;tter werden auf der Webseite des Verbands publiziert:&nbsp;<br><a href="https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409">https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409&nbsp;</a></p>
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title: Themenblätter zur Archivierung digitaler Daten – Erhaltungsstrategien 1 – Grundlagen
url: https://doi.org/10.5281/zenodo.15014904
creators: ["Kommission Archäologie und Informationssysteme im Verband der Landesarchäologen Deutschlands"]
type: Technical note
keywords: ["Digital Preservation"]
date: 2017-04-01T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
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<p>Die AG &bdquo;Archivierung&ldquo; der Kommission Arch&auml;ologie und Informationssysteme im Verband der Landesarch&auml;ologien der Bundesrepublik Deutschland fasst Empfehlungen, Vorschl&auml;ge und Tipps zur digitalen Archivierung in Themenbl&auml;ttern zusammen.&nbsp;</p>
<p>Abstract des Themenblatts "Erhaltungsstrategien 1: Grundlagen":</p>
<p><em>"Materialien sind archivf&auml;hig, wenn sie die formellen Voraussetzungen f&uuml;r die Archivierung erf&uuml;llen. Dazu muss eine optimistische Prognose f&uuml;r die dauerhafte Bewahrung vorliegen. Erhaltungsstrategien machen eine solche Prognose m&ouml;glich, sie beschreiben, wie das Archivmaterial am besten erhalten werden kann. Der weit verbreiteten Ansicht, die Betrachtung der Datenformate sei f&uuml;r die Archivf&auml;higkeit ausreichend, wird hier ein System von Erhaltungsstrategien entgegengesetzt, das auch komplexem Archivmaterial gerecht wird. Anhand verschiedener Materialtypen (einfach visuell, einfach funktionell, systematisch, komplex) wer-den verschiedene Grundtypen von Archivierungsstrategien betrachtet."</em></p>
<p>Die Themenbl&auml;tter werden auf der Webseite des Verbands publiziert:&nbsp;<br><a href="https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409">https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409&nbsp;</a></p>
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title: Themenblätter zur Archivierung digitaler Daten – Archivwürdigkeit –
url: https://doi.org/10.5281/zenodo.15014805
creators: ["Kommission Archäologie und Informationssysteme im Verband der Landesarchäologen Deutschlands"]
type: Technical note
keywords: ["Digital Preservation"]
date: 2017-04-01T00:00:00
language: en
source: Zenodo Digital Preservation Community
source_url: https://zenodo.org/communities/digital-preservation
abstract:
<p>Die AG &bdquo;Archivierung&ldquo; der Kommission Arch&auml;ologie und Informationssysteme im Verband der Landesarch&auml;ologien der Bundesrepublik Deutschland fasst Empfehlungen, Vorschl&auml;ge und Tipps zur digitalen Archivierung in Themenbl&auml;ttern zusammen.&nbsp;</p>
<p>Abstract des Themenblatts "Archivw&uuml;rdigkeit":</p>
<p><em>"Als Archivgut kommen archivw&uuml;rdige und archivf&auml;hige digitale Materialien in Frage. Materialien sind archivw&uuml;rdig, wenn sie einen bleibenden inhaltlichen Wert f&uuml;r die Gesellschaft besitzen. Dies ist in der Arch&auml;ologie aufgrund der Einzigartigkeit und Unwiederbringlichkeit der Forschungsgegenst&auml;nde in der Regel der Fall und betrifft neben den Funden insbesondere die Dokumentation arch&auml;ologischer Sachverhalte und Ma&szlig;nahmen, insbesondere wenn Originale nicht erhalten werden k&ouml;nnen, sowie arch&auml;ologische Forschungsergebnisse. Die Bewertung der Archivw&uuml;rdigkeit erfolgt durch kompetente Arch&auml;ologen."</em></p>
<p>Die Themenbl&auml;tter werden auf der Webseite des Verbands publiziert:&nbsp;<br><a href="https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409">https://www.landesarchaeologien.de/kommissionen/archaeologie-und-informationssysteme/projekte-3#c409&nbsp;</a></p>


