# index

title: Adventures with ePub3
url: https://www.digipres.org/publications/ipres/ipres-2018/papers/adventures-with-epub3/
creators: ["Maureen Pennock", "Michael Day"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
"The role of standards in digital preservation is widely acknowledged. The current version of the ePub standard, used for publishing and disseminating eBooks, is ePub3, specifically 3.1 (January 2017). A marked difference from ePub2 is support for fixed layout files and, whilst several different ePub readers are available, not all have upgraded to provide full support for ePub3. In late 2017 and early 2018 the British Library’s digital preservation team undertook research into the impact of using an ePub viewer without explicit support for ePub3 on a mixed sample of ePub3 files. The sample comprised 54 files: 20 of these were of fixed layout, the remainder utilized reflowable layouts. For the analysis, content was accessed using two different open source ePub readers: Calibre, which has a wide user base but does not currently explicitly support ePub3, and Readium, which does explicitly support ePub3.
ePub3 files with a reflowable layout broadly rendered to an acceptable standard using both readers. There was one notable exception for both readers, and investigations indicated this was likely due to a problem with the file itself rather than the rendering software. Problems manifested in a more serious way when using Calibre to access just under half of the fixed layout ePub3 files. The rendering of these items inhibited access to intellectual content for example by overlaying it on other content, misrepresenting it, or not including it at all. Other issues that were initially apparent with the other half of the fixed layout sample were mostly resolved by the simple quick fix of switching from ‘page’ view to ‘flow’ view. By contrast, Readium was able to display all of fixed layout files correctly.
The research serves as a reminder that whilst standards remain an essential tool in the digital preservation toolbox, updates to a standard may necessitate changes to the rendering software in use. It further underlines the importance of accurate characterization so that repositories can identify formats at a version level or be able to identify items with explicit rendering needs beyond those served by their default rendering viewers."

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923650", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923650/download"}


creators: ["Max Eckard", "Alexa"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Revamping the "Difficult (Potentially)" but "Mostly Good" and "Pretty Smooth" Removable Media Workflow at the Bentley Historical Library

url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/revamping-the-difficult-potentially-but-mostly-good-and-pretty-s/

abstract:
Archivists at the University of Michigan Bentley Historical Library recently concluded a project to review and initiate improvements to our five-year-old workflow for transferring born-digital archival materials from removable media to a more suitable preservation environment. This “revamp” proceeded in three phases: 1) a review of our current capture and transfer to backlog procedures, which included the process of gathering feedback on the workflow and associated documentation from Bentley archivists; 2) researching contemporary archives and digital preservation theory and best practices and conducting information-gathering interviews with colleagues at peer institutions; and 3) making a number of recommendations for improvement now being implemented by the project team. After briefly outlining our institutional context and providing an overview of our work with removable media, this short paper will give an overview of the “Removable Media Workflow Revamp” project as well as the ways our “agile” approach to the process permitted us to evolve in response to early feedback and ultimately adapt our recommendations to better align with archivists’ needs.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923647", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923647/download"}


title: PDF Mayhem: Is Broken Really Broken?
url: https://www.digipres.org/publications/ipres/ipres-2018/papers/pdf-mayhem-is-broken-really-broken/
creators: ["Juha Lehtonen", "Heikki Helin", "Johan Kylander", "Kimmo Koivunen"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
In this paper, we focus on the quality of PDF files. We are interested in errors that validators report during the validation process: how accurate are these errors and can we build easy workarounds to avoid or even fix these problems? We present our findings from a pilot experiment where we validated more than 200,000 PDF files from well-known corpora with different validators and found several thousand problematic files. We then devised a process of reconstructing the invalid files and analyzing the converted data. Our results show that there are potentially working methods for avoiding problems during the PDF validation and these methods can significantly reduce the workload for preservation specialists who are responsible for the quality of the data. Our further aim is to master and manage PDF validation so that we can build an automated workflow which is able to migrate most of PDF files to PDF/A files during the ingest of a digital preservation repository. To achieve this in reliable manner we need further studies to build on what we have presented here.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923651", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923651/download"}


title: Data Recovery and Investigation from 8-inch Floppy Disk Media: Three Use Cases
creators: ["Walker Sampson", "Abby Adams", "Austin Roche"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/data-recovery-and-investigation-from-8-inch-floppy-disk-media-th/

abstract:
Significant progress and guidance has been produced in data recovery for 3.5-inch and 5.25-inch floppy disks, but similar recovery steps for 8-inch floppy disks remains less documented, while also requiring more setup and configuration. The authors present three use cases centering on different collections of 8-inch floppies at the University of Colorado Boulder, the Harry Ransom Center, and an independent collection of Datapoint 1800 floppies. Strategies and methods are presented for acquiring the necessary hardware, connecting and powering the devices, and preliminary steps in data acquisition. The authors describe specific impediments to data recovery and present the gaps in producing value out of the raw data acquisition. The authors conclude that encoding and format analysis, file extraction and older machine and software emulation are all areas for further exploration in the interest of bringing older 8-inch floppy media content to researchers.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923648", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923648/download"}


creators: ["Bethany Anderson", "Susan Braxton", "Heidi Imker", "Tracy Popp"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
The Art of Preserving Scientific Data: Building collaboration into the preservation of a legacy database

url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/the-art-of-preserving-scientific-data-building-collaboration-int/

abstract:
Scientists collect, generate, and analyze data in a variety of forms. Oftentimes, this leads to datasets that have been organized, rendered, and stored by and in different methods, software, and storage locations. Databases are one means by which to organize and retrieve data. The complexity of databases as digital objects presents practical challenges for archivists, data curators, and digital preservationists. In this paper we discuss a collaborative project to assess and develop strategies for preserving and creating access for a scientific database from the veterinary medicine domain that leverages archival, digital preservation, and data curation expertise and resources.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923641", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923641/download"}


title: Earning trust: A case of digital preservation at two private archives
creators: ["Marcel Ras", "Robert Gillesse"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/earning-trust-a-case-of-digital-preservation-at-two-private-arch/

abstract:
In this paper a comparison is made between two private Dutch archives (Het Nieuwe Instituut and International Institute of Social History) and how they collect and preserve born digital collections. In dealing with archival donors, preservation policies and IT implementations they have as much in common as they differ from each other. For instance, gaining the trust of the archival donors in the archival policies of the institute is a top priority for both organizations. Nonetheless, how precisely that trust is shaped is entirely dependent on the type of archives being collected, the context in which the institutes have to operate and the collection and preservation policies of either institute. This paper gives insight in these differences and similarities with the aim to find the areas where the organizations might truly support each other.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923640", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923640/download"}


title: Latin American Observatory of sound and audiovisual archives
creators: ["Perla Olivia Rodríguez"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/latin-american-observatory-of-sound-and-audiovisual-archives/

abstract:
News, paradigm-shifting ideas, social movements, scientific discoveries and artistic creations have all been documented through audiovisual recordings. These recordings have, more than any other medium, created social memory, documented contemporary history and now form part of our Intangible Cultural Heritage. The only way to guarantee the permanence of content recorded on analogue audio-visual media is to digitize it (Bradley, 2006). For this reason, the race against time to digitize the largest number of recordings possible began around the end of the last century. The purpose is combating their technological obsolescence and material degradation as well as offering better access to these materials.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923642", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923642/download"}


title: Approaching Appraisal: Framing criteria for selecting digital content for preservation
creators: ["Nathan Tallman", "Lauren Work"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/approaching-appraisal-framing-criteria-for-selecting-digital-con/

abstract:
"Digital preservation practitioners are often asked to make collec- tion and preservation decisions about content they steward; more often than not this is simply because a collection contains or is solely composed of digital content. However, traditional preserva- tion practitioners typically do not make these same decisions in a vacuum for analog collections; they are informed and prioritized by selectors, liaisons, or curators who make decisions based on con- tent and collection priorities in concert with information provided by the preservation practitioners. In this paper, we argue that this model should not change sim- ply because the nature of the materials has changed. While digital preservation may be new to an institution, basic preservation de- cisions are best prioritized by the people building collections and selecting content, which is complemented by the knowledge and expertise from digital preservation practitioners. Selectors and curators are collaborative preservation partners whose roles and expertise render them best able to judge the value of the content they collect. Digital preservation practitioners have an obligation to work with selectors and curators to help them understand the ways in which technical characteristics, descriptive records, and financial impact, along with value, affect selection choices for digital content and how these choices affect a digital preservation program. Digital preservation practitioners need to provide selectors and curators with guidelines and criteria to help them make informed selection decisions for digital content.
In this paper, we will address this issue in five parts. First, we review existing literature and workflows on the issue of selection for general collections. Second, we review existing literature on the topic of appraisal in special collections. Third, we provide an analysis of how these practices compare and contrast. Fourth, we discuss differences between preserving analog and digital content. Finally, we recommend specific guidelines and criteria geared to- ward selectors and curators to aid with content selection for digital preservation in both general and special collections."

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923633", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923633/download"}


title: From Theory to Practice: The art and implementation of trustworthy digital repository certification
creators: ["Jessica Tieman", "David Walls"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/from-theory-to-practice-the-art-and-implementation-of-trustworth/

abstract:
"In January 2015, GPO initiated a project to assess FDsys/govinfo against the ISO 16363 Trustworthy Digital Repository standard. As part of the assessment, GPO gathered evidence, documented procedures and policies, and confirmed adherence to best practices for digital preservation and sustainability for FDsys/govinfo. GPO became a participant in the National Digital Stewardship Residency program sponsored by Library of Congress and IMLS to perform an internal audit of FDsys/govinfo and explore the viability of securing certification under the ISO 16363 standard after an ISO 16919 accredited certification body became available.
With the relative youth of the ISO 16919 standard, there have been many uncertainties across the digital preservation community about the viability of ISO 16363 certification processes, the availability of auditors, and even the objective value of obtaining such certification under the ISO standard. GPO has embraced a necessary artfulness in preparing for such a recently developed audit process. As the first Federal institution to purse ISO certification, GPO has encountered the challenges of the ambiguity surrounding ISO certification with innovative strategies to both stay entirely objective about its practices, and meet the highly intricate needs across the spectrum of its Designated Communities. In this manner, preparing for an ISO 16363 certification, an objective, formal process of evaluation, theoretically should not require an interpretive process; however, we will present a realistic overview of how thinking creatively while working closely with a standard can produce authoritative and trustworthy practices in order to define and meet the needs of the repository’s Designated Community."

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923639", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923639/download"}


title: Using blockchain to engender trust in public digital archives
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/using-blockchain-to-engender-trust-in-public-digital-archives/

creators:
["Alex Green", "Mark Bell", "John Sheridan", "John Collomosse", "Tu Bui", "Alan Brown", "Jamie Fawcett", "Olivier Thereaux", "Jeni Tennison"]

abstract:
"Archives are special – the homes of our collective memories. Although the archive is still widely perceived as a trusted custodian, archivists are aware that they are working in a world in which digital content is increasingly questioned. Is the archive trusted because of its people and practices or because of the sheer practical impossibility of altering or manipulating kilometres of physical records? What is the digital equivalent? The emerging challenge around trust is particularly relevant in relation to public archives preserving records of contentious histories; terms such as “fake news” and “post-truth” are frequently heard in the context of national and international politics. How do we ensure that researchers continue to trust that the records have not been tampered with, or that a document can be verified as being the same as the archived original?
The ARCHANGEL project is breaking new ground by using blockchain to record checksums and other metadata derived from either scanned physical or born-digital records to allow verification of their integrity over decade- or century- long timespans. This data is permanently preserved through peer-to-peer distribution and consensus checking without the need for a trusted third party."

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923629", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923629/download"}


title: Learning PREMIS Knowledge Base: a tool for humans and machines
creators: ["Angela Di Iorio", "Marco Schaerf"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/learning-premis-knowledge-base-a-tool-for-humans-and-machines/

abstract:
Inspired by the “Knowledge Base” definition of the Open Archival Information System: “A set of information, incorporated by a per- son or system, that allows that person or system to understand received information”, we developed a mapping model for a) cap- turing the knowledge base of the digital preservation metadata, represented by the PREMIS Data Dictionary, and b) generating a SKOS vocabulary, that represents the PREMIS Knowledge Base. The article proposes, the PREMIS Knowledge Base as a knowledge tool, targeted to the digital preservation community, that can be used for learning, using, and updating preservation metadata. The tool bridges the knowledge expressed by the PREMIS OWL ontology with its knowledge context, stored in a “computable form”, and obtained by a semi-automatic transformation mapping from the PREMIS Data Dictionary. PREMIS Knowledge Base, as a documen- tation tool, provides designated community with web resources for human consultation, and as a computable knowledge tool, pro- vides RDF resources exhibited for software agent consumption. The PREMIS Knowledge Base candidates itself to be integrated into the PREMIS OWL ontology, via annotation property, allowing ontology and related datasets to be enriched and documentend by their originationg knowledge context, and thus to be properly interpreted.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923630", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923630/download"}


title: ARK is in the Air: ARKs Trending in the French-speaking Area and the BnF’s Role in the ARK Story
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/ark-is-in-the-air-arks-trending-in-the-french-speaking-area-and/

creators:
["Bertrand Caron", "Jordan de La Houssaye", "Thomas Ledoux", "Sébastien Peyrard", "Stéphane Reecht", "Jean-Philippe Tramoni"]

abstract:
Recent years have been marked by growing adoption of Archival Resource Key (ARK) identifiers in France and in French-speaking countries, growing reliance on National Library of France (BnF) ARKs for data dissemination and growing demand for data permanence from the BnF community – the French libraries. The BnF has acknowledged these changes through renewed efforts in education, communication, and development of good practices. This progress report describes the recent upsurge of interest in ARKs, the main difficulties posed by identifier management for the BnF and its community, and finally “ARK Summit 2018”, a major event in the construction of a francophone community of interest around ARK identifiers.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923636", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923636/download"}


title: PREMIS 3 OWL Ontology: Engaging sets of linked data
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/premis-3-owl-ontology-engaging-sets-of-linked-data/

creators:
["Bertrand Caron", "Angela Di Iorio", "Charles Blair", "Lina Bountouri", "Rebecca Guenther", "Evelyn McLellan", "Elizabeth Russey Roke", "Esme Cowles"]

abstract:
The PREMIS 3.0 Ontology Working Group recognized the need for the preservation community to be able to use Semantic Web tech- nology to leverage systems managing the long-term preservation of digital holdings. Driven by the main principle of adherence to the PREMIS Data Dictionary, and a set of well-established Linked Data principles, the draft release of the PREMIS 3 OWL ontology comes after two years of conceptualization, discussion and experi- mentation. The release of the draft was followed by a public review of the revised ontology soliciting a wider discussion about the con- ceptual choices expressed by the ontology. This article explains how interoperability issues have been addressed, with the intent of maintaining continuity between the PREMIS Data Dictionary and the PREMIS OWL ontology.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923631", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923631/download"}


title: 15 years of nestor: German Network of Expertise in Digital Preservation (paper presentation)
creators: ["Sabine Schrimpf", "Yvonne Tunnat"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/15-years-of-nestor-german-network-of-expertise-in-digital-preser/

abstract:
nestor is the German network of expertise in Digital Preservation. Like iPRES, nestor looks back on a history of 15 years in 2018. On the occasion of the 15th iPRES conference, this paper will trace back those lines to look into early motivations of the nestor founding partners, and into the successes and lessons learned while establishing the network. It will give an overview of some recent developments and current work in nestor and close with the prospects of the challenges ahead.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923632", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923632/download"}


creators: ["Laura Schroffel", "Lorain Wang", "Teresa Soleau"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
The evolution of digital preservation at the Getty Research Institute: How workflows have evolved in the past five years to address our varied needs

url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/the-evolution-of-digital-preservation-at-the-getty-research-inst/

abstract:
"Five years ago, at the Getty Research Institute, we implemented the Ex Libris product Rosetta to preserve and provide access to our digital collections, mainly digitized resources from the Institutional Archives and Special Collections, reusing workflows from our former DAM to create METS records and populate the system. Over time it became clear that new processes were required for born-digital material and, furthermore, we would need to accommodate the contrasting needs of Special Collections and Institutional Archives to preserve their born-digital content. For these reasons we have adjusted those original workflows, creating new tools and developing additional deposit processes along the way, with a very small team.
Working within the limitations of our digital preservation system and available resources has been challenging. While we have tried to standardize the workflows involved in digitization and digital preservation, we sometimes make adjustments to work with our varied and diverse collections. For example, due to differences in volume and access needs, the processing of Special Collections content tends to involve extensive, hand-edited metadata work while Institutional Archives files are processed in the aggregate. We try to make decisions that follow best practices for digital preservation, but ultimately we’re committed to getting the material into the system quickly, often prior to full processing, so it can be identified, validated, stored redundantly, and made accessible if appropriate, as backlogs continue to grow. In our efforts to preserve as much as possible now, we are likely creating more work for ourselves in the future, a possibility we confront regularly when weighing the importance of preservation needs versus access needs.
In this paper, we will discuss these challenges and focus on the practical decisions we have had to make when developing new deposit workflows, or adapting existing ones, on content that is in some way different than what came before. Our discussion will describe our different processes for digitized material and born- digital material both from Institutional Archives and from our Special Collections. We hope to provide guidance for those who are moving forward with “good enough” approaches instead of waiting for some magical day when we have all the time, staffing, and expertise to give our full attention and care to each filestream."

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923614", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923614/download"}


title: The Big Migration: Lessons learned at the completion of the 10-Year DRS2 Project
creators: ["Andrea Goethals", "Tricia Patterson"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/the-big-migration-lessons-learned-at-the-completion-of-the-10-ye/

abstract:
"This paper shares lessons learned at the completion of a large multi- year project (2008-2018) to move to a next-generation digital preservation repository at Harvard Library. These final stages included activities running in parallel to migrate the metadata for millions of files, train fifty-five different units to use the new repository tools, and migrate the audio files from obsolete formats.
Harvard Library’s digital preservation repository, the Digital Repository Service (DRS), holds over 69 million files and 285 TB of data from across the university. When it first launched in October 2000, it was one of the first digital preservation repositories at an academic institution. At the time it was designed, there were little- to-no digital preservation/digital library standards, best practices or tools to adopt. Planning for a next-generation DRS under the name the “DRS2 project” began in 2008, with the purpose of modernizing the DRS to take advantage of the latest technologies, standards, and practices and to provide curators, depositors, and preservation staff with significantly enhanced tools.
The DRS2 project included four different types of migrations: infrastructure, metadata, file format, and repository users. It included such daunting tasks as re-architecting the entire repository; re-parsing all of the millions of files; changing the underlying data model, Archival Information Package (AIP) format, and all of the XML schemas; rewriting all of the repository metadata; retraining all of the repository users; and reformatting all of the audio deliverable files. A repository migration of this size and breadth was unprecedented in the digital preservation community, so there were few preexisting examples to learn from. By sharing the experience of this project, the authors hope that other institutions can benefit from the lessons learned during a repository migration of this magnitude.
This paper provides an overview of all four migrations, but delves deepest into the results, challenges and lessons learned from the metadata migration. These lessons are applicable to preservation planning and interventions, future migrations, preventing metadata and content errors, and conducting very large projects in general."

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923615", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923615/download"}


title: The Changing Landscape: Preserving Mexican documentary heritage.
creators: ["Jo Ana Morfín"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/the-changing-landscape-preserving-mexican-documentary-heritage/

abstract:
This paper provides insights into the Biblioteca Nacional de Mexico (National Library of Mexico)’s  efforts to ensure proper stewardship over its digitized and born-digital cultural collections. Since its establishment in 1867, the National Library of Mexico has collected unique and invaluable collections that are at the heart of Mexico's Bibliographic Heritage. It became the national Legal Deposit library in 1936, giving it the responsibility to create and care for the country’s documentary heritage. The Legal Deposit Decree was amended in 1991 in order to include electronic documents. In order to provide greater access to its collections, two main digital platforms were created: the Digital National Newspaper Library and the Digital National Library. This paper outlines the challenges the National Library of Mexico faces in order to preserve and provide long-term access to digital cultural collections and strategies that have been implemented so far. It shows how these impact on old rooted practices and how the library is planning to move forward in establishing sustainable approaches to guarantee the digital preservation of Mexico's documentary heritage.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923613", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923613/download"}


title: The Many Shapes of Archive-It.
url: https://www.digipres.org/publications/ipres/ipres-2018/papers/the-many-shapes-of-archive-it/
creators: ["Shawn Jones", "Michele Weigle", "Alexander Nwala", "Michael Nelson"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Web archives, a key area of digital preservation, meet the needs of journalists, social scientists, historians, and government orga- nizations. The use cases for these groups often require that they guide the archiving process themselves, selecting their own original resources, or seeds, and creating their own web archive collections. We focus on the collections within Archive-It, a subscription service started by the Internet Archive in 2005 for the purpose of allowing organizations to create their own collections of archived web pages, or mementos. Understanding these collections could be done via their user-supplied metadata or via text analysis, but the metadata is applied inconsistently between collections and some Archive-It collections consist of hundreds of thousands of seeds, making it costly in terms of time to download each memento. Our work pro- poses using structural metadata as an additional way to understand these collections. We explore structural features currently existing in these collections that can unveil curation and crawling behaviors. We adapt the concept of the collection growth curve for understand- ing Archive-It collection curation and crawling behavior. Using the growth curves, we can see if most of the mementos in the collection are skewed earlier or later. We also introduce several seed features to describe the diversity and types of seeds present in an Archive-It collection. With these seed features, we come to an understanding of the diversity of resources that make up a collection and the depth of those resources within their seed websites, indicating whether the curator chose to preserve the top-level page or something more specific within a site. Finally, we use the descriptions of each collec- tion to identify four semantic categories of Archive-It collections. Using the identified structural features, we reviewed the results of runs with 20 classifiers and are able to predict the semantic category of a collection using a Random Forest classifier with a weighted average F1 score of 0.720, thus bridging the structural to the de- scriptive. Our method is useful because it saves the researcher time and bandwidth. They do not need to download every resource in the collection in order to identify its semantic category. Identifying collections by their semantic category allows further downstream processing to be tailored to these categories.	Web archives, a key area of digital preservation, meet the needs of journalists, social scientists, historians, and government orga- nizations. The use cases for these groups often require that they guide the archiving process themselves, selecting their own original resources, or seeds, and creating their own web archive collections. We focus on the collections within Archive-It, a subscription service started by the Internet Archive in 2005 for the purpose of allowing organizations to create their own collections of archived web pages, or mementos. Understanding these collections could be done via their user-supplied metadata or via text analysis, but the metadata is applied inconsistently between collections and some Archive-It collections consist of hundreds of thousands of seeds, making it costly in terms of time to download each memento. Our work pro- poses using structural metadata as an additional way to understand these collections. We explore structural features currently existing in these collections that can unveil curation and crawling behaviors. We adapt the concept of the collection growth curve for understand- ing Archive-It collection curation and crawling behavior. Using the growth curves, we can see if most of the mementos in the collection are skewed earlier or later. We also introduce several seed features to describe the diversity and types of seeds present in an Archive-It collection. With these seed features, we come to an understanding of the diversity of resources that make up a collection and the depth of those resources within their seed websites, indicating whether the curator chose to preserve the top-level page or something more specific within a site. Finally, we use the descriptions of each collec- tion to identify four semantic categories of Archive-It collections. Using the identified structural features, we reviewed the results of runs with 20 classifiers and are able to predict the semantic category of a collection using a Random Forest classifier with a weighted average F1 score of 0.720, thus bridging the structural to the de- scriptive. Our method is useful because it saves the researcher time and bandwidth. They do not need to download every resource in the collection in order to identify its semantic category. Identifying collections by their semantic category allows further downstream processing to be tailored to these categories.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923619", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923619/download"}


title: Identifiers for Digital Objects: The case of software source code preservation
creators: ["Roberto Di Cosmo", "Morane Gruenpeter", "Stefano Zacchiroli"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/identifiers-for-digital-objects-the-case-of-software-source-code/

abstract:
"In the very broad scope addressed by digital preservation initiatives, a special place belongs to the scientific and technical artifacts that we need to properly archive to enable scientific reproducibility. For these artifacts we need identifiers that are not only unique and persistent, but also support integrity in an intrinsic way. They must provide strong guarantees that the object denoted by a given identifier will always be the same, without relying on third parties and external administrative processes.
In this article, we report on our quest for this identifiers for digital objects (IDOs), whose properties are different from, and complementary to, those of the various digital identifiers of objects (DIOs) that are in widespread use today. We argue that both kinds of identifiers are needed and present the framework for intrinsic persistent identifiers that we have adopted in Software Heritage for preserving billions of software artifacts."

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923616", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923616/download"}


creators: ["Claudia Roeck", "Julia Noordegraaf", "Klaus Rechert"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Evaluation of preservation strategies for an interactive, software-based artwork with complex behavior using the case study Horizons (2008) by Geert Mul

url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/evaluation-of-preservation-strategies-for-an-interactive-softwar/

abstract:
"In order to preserve software-based art the research community has primarily focused on emulation as a preservation strategy. The University of Freiburg (D) established emulation as a service for memory institutions and research data archiving - a service that is currently used for preserving software-based art. Software mi- gration, which might provide an alternative solution, has been researched for business applications, however less for software- based art. As a very immediate strategy it does not introduce an additional layer of translation and thus does not slow down the performance. This paper investigates to what extent the existing migration options are useful for preserving software-based art and how they compare to the emulation options currently used. What long-term impact do migration and emulation have on a software- based artwork? What maintenance works do they cause? What changes do they induce in the artwork?
The impact of migration and emulation as preservation strategies for software-based art is evaluated on the basis of a case study: the software-based artwork Horizons (2008) by Dutch artists Geert Mul. This case study shows that it was necessary to migrate Horizons first before it could be virtualised with sufficient graphics rendering performance. Hence, this paper concludes, that the combination of migration and emulation can be a good solution for graphics intensive works in the mid-term. It is a step in between short-term solutions like migration and long-term solutions like a full-system emulation; the latter only being possible when the speed advantage of the new hardware is large enough.
In order to preserve software-based art the research community has primarily focused on emulation as a preservation strategy. The University of Freiburg (D) established emulation as a service for memory institutions and research data archiving - a service that is currently used for preserving software-based art. Software mi- gration, which might provide an alternative solution, has been researched for business applications, however less for software- based art. As a very immediate strategy it does not introduce an additional layer of translation and thus does not slow down the performance. This paper investigates to what extent the existing migration options are useful for preserving software-based art and how they compare to the emulation options currently used. What long-term impact do migration and emulation have on a software- based artwork? What maintenance works do they cause? What changes do they induce in the artwork?
The impact of migration and emulation as preservation strategies for software-based art is evaluated on the basis of a case study: the software-based artwork Horizons (2008) by Dutch artists Geert Mul. This case study shows that it was necessary to migrate Horizons first before it could be virtualised with sufficient graphics rendering performance. Hence, this paper concludes, that the combination of migration and emulation can be a good solution for graphics intensive works in the mid-term. It is a step in between short-term solutions like migration and long-term solutions like a full-system emulation; the latter only being possible when the speed advantage of the new hardware is large enough."

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923622", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923622/download"}


title: Preservation planning for emerging formats at the British Library
creators: ["Michael Day", "Jeremy Jenkins", "Ian Cooke", "Caylin Smith", "Maureen Pennock"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/preservation-planning-for-emerging-formats-at-the-british-librar/

abstract:
The British Library and the other UK Legal Deposit Libraries have been collecting various forms of born-digital digital publications since 2013 as part of what is known as Non-Print Legal Deposit (NPLD). In 2017, the UK Legal Deposit Libraries established an Emerging Formats project to look at selected types of content that were potentially in scope for NPLD. At the beginning of 2018, the British Library’s digital preservation team commenced research, as part of the project, into the preservation implications of some of these new forms of publication. Over the course of three months, the project analysed a small sample of interactive narrative works and mobile eBook apps from the Apple store. The evaluation revealed specific characteristics including: the automated personalization of narrative content; the integration of images taken by device cameras; movement-driven behavioural changes to item displays; the use of third party content to drive narratives forward; and, game-like features with a high dependency on visual, illustrated displays. Engagement with content experts underlined the significance of the interactive elements, suggesting that any subsequent preservation plans need to take this into account. Accompanying technical analysis using the Library’s format sustainability assessment framework identified issues around DRM (digital rights management), proprietary environments, and the use of third-party content. Whilst further research is clearly needed to validate the findings beyond the initial sample size and to resolve the technical challenges identified, other more conceptual questions remain about such matters as ownership, authority, provenance, versioning, and personalization. Engagement with content providers will be key to resolving all of these in a satisfactory manner.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923625", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923625/download"}


title: Off-Topic Memento Toolkit
url: https://www.digipres.org/publications/ipres/ipres-2018/papers/off-topic-memento-toolkit/
creators: ["Shawn Jones", "Michael Nelson", "Michele Weigle"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Web archive collections are created with a particular purpose in mind. A curator selects seeds, or original resources, which are then captured by an archiving system and stored as archived web pages, or mementos. The systems that build web archive collections are often configured to revisit the same original resource multiple times. This is incredibly useful for understanding an unfolding news story or the evolution of an organization. Unfortunately, over time, some of these original resources can go off-topic and no longer suit the purpose for which the collection was originally created. They can go off-topic due to web site redesigns, changes in domain ownership, financial issues, hacking, technical problems, or because their content has moved on from the original topic. Even though they are off-topic, the archiving system will still capture them, thus it becomes imperative to anyone performing research on these collections to identify these off-topic mementos. Hence, we present the Off-Topic Memento Toolkit, which allows users to detect off-topic mementos within web archive collections. The mementos identified by this toolkit can then be separately removed from a collection or merely excluded from downstream analysis. The following similarity measures are available: byte count, word count, cosine similarity, Jaccard distance, Sørensen-Dice distance, Simhash using raw text content, Simhash using term frequency, and Latent Semantic Indexing via the gensim library. We document the implementation of each of these similarity measures. We possess a gold standard dataset generated by manual analysis, which contains both off-topic and on-topic mementos. Using this gold standard dataset, we establish a default threshold corresponding to the best F1 score for each measure. We also provide an overview of potential future directions that the toolkit may take.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923618", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923618/download"}


title: Measuring News Similarity Across Ten U.S. News Sites.
creators: ["Grant Atkins", "Alexander Nwala", "Michele Weigle", "Michael Nelson"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/measuring-news-similarity-across-ten-u-s-news-sites/

abstract:
News websites make editorial decisions about what stories to in- clude on their website homepages and what stories to emphasize (e.g., large font size for main story). The emphasized stories on a news website are often highly similar to many other news websites (e.g, a terrorist event story). The selective emphasis of a top news story and the similarity of news across different news organizations are well-known phenomena but not well-measured. We provide a method for identifying the top news story for a select set of U.S.- based news websites and then quantify the similarity across them. To achieve this, we first developed a headline and link extractor that parses select websites, and then examined ten United States based news website homepages during a three month period, No- vember 2016 to January 2017. Using archived copies, retrieved from the Internet Archive (IA), we discuss the methods and difficulties for parsing these websites, and how events such as a presidential election can lead news websites to alter their document representa- tion just for these events. We use our parser to extract k = 1, 3, 10 maximum number of stories for each news site. Second, we used the cosine similarity measure to calculate news similarity at 8PM Eastern Time for each day in the three months. The similarity scores show a buildup (0.335) before Election Day, with a declining value (0.328) on Election Day, and an increase (0.354) after Election Day. Our method shows that we can effectively identity top stories and quantify news similarity.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923617", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923617/download"}


creators: ["Eld Zierau"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
The Rescue of the Danish Bits - A case study of the rescue of bits and how the digital preservation community supported.

url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/the-rescue-of-the-danish-bits-a-case-study-of-the-rescue-of-bits/

abstract:
The aim of this paper is to illustrate how vulnerable bit preservation is, regardless of how well prepared you think you are, and hopefully to inspire other institutions that may face similar challenges at some point. At the same time, this paper illustrates the importance of research in digital preservation and the need for conferences like iPRES to enable communication about relevant practical experiences and research results. The paper includes an illustrative story about how parts of the Danish digital cultural heritage was rescued after being endangered by accumulating political, environmental and organizational events, and where the final solution involves outsourcing parts of the bit preservation solution. The story includes a description of how the bits were rescued by different means. Firstly, by using research results to convince political management that bit preservation is much more than a storage solution that can be outsourced. Secondly, by initiating various actions to re-establish the wanted level of bit safety. And thirdly, by establishing a contractual and procedural basis for outsourcing parts of the bit preservation.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923624", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923624/download"}


creators: ["Leslie Johnston"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Creating a holdings format profile and format matrix for risk-based digital preservation planning at the national archives and records administration

url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/creating-a-holdings-format-profile-and-format-matrix-for-risk-ba/

abstract:
"One of the greatest challenge for any archive is the multiplicity of file formats, some of which may be decades old. For the United States National Archives and Records Administration (NARA), with several decades of history accessioning and managing electronic records, this is compounded. NARA required a methodology to analyze and visualize what it has in its holdings in order to understand risk, and elected to undertake a file format profile and risk analysis of its born-digital electronic records. This paper will review the process for the creation of an electronic record holdings format profile and the identification of risk assumptions that lead to the development of a format risk analysis and preservation prioritization instrument.	One of the greatest challenge for any archive is the multiplicity of file formats, some of which may be decades old. For the United States National Archives and Records Administration (NARA), with several decades of history accessioning and managing electronic records, this is compounded. NARA required a methodology to analyze and visualize what it has in its holdings in order to understand risk, and elected to undertake a file format profile and risk analysis of its born-digital electronic records. This paper will review the process for the creation of an electronic record holdings format profile and the identification of risk assumptions that lead to the development of a format risk analysis and preservation prioritization instrument."

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923623", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923623/download"}


title: Open the museum’s gates to pirates: Hacking for the sake of digital art preservation
creators: ["Morgane Stricot", "Matthieu Vlaminck", "Daniel Heiss"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/open-the-museums-gates-to-pirates-hacking-for-the-sake-of-digita/

abstract:
Third-party software dependency is a big threat for digital art- works. In this paper, we describe our experiences with artworks such as Remote Control by Shane Cooper or net.art generator by Cornelia Sollfrank. ZKM | Center for Art and Media initiated differ- ent research projects addressing the controversial issues of crack- ing abandoned proprietary software or hacking an API to guaran- tee access to its digital art collection. We show that using crowd- sourcing efforts as sustainable preservation strategies is a promis- ing approach as well as a trigger for new creative processes. ZKM opened its gates to pirates and hacker communities thereby ac- knowledging their contribution to digital art preservation.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923621", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923621/download"}


title: Fencing Apparently Infinite Objects
url: https://www.digipres.org/publications/ipres/ipres-2018/papers/fencing-apparently-infinite-objects/
creators: ["Dragan Espenschied", "Klaus Rechert"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Todays digital preservation practice focuses mostly on fixed or complete objects, which are defined by their manifestation as files or records with the assumption that if one has the file(s) at hand, the preservation or curational effort can be focused on the local content only. With increasing importance of networked objects or software, object boundaries appear increasingly “blurry”: for instance, many software applications are staged to look and be- have like locally running binaries, when in fact an orchestration of networked processes is required for their operation. To cope with apparently infinite objects and their increasing complexity, this paper explores an expanded definition of object boundaries for performative objects.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:923620", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:923620/download"}


creators: ["Michelle Lindlar", "Franziska Schwab"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
All that work … for what? Return on investment for trustworthy archive certification processes – a case study

url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/all-that-work-for-what-return-on-investment-for-trustworthy-arch/

abstract:
TIB – Leibniz Information Centre for Science and Technology hosts and operates a digital preservation system with three purposes: for the preservation of our own holdings, as a system which two other large German libraries – ZB MED and ZBW – use as tenants for the preservation of their holdings, and as a platform to offer preservation-as-a-service to smaller institutions. The consortial nature of the system hosted and operated by TIB is a setup which isn’t explicitly taken into consideration by documentation accompanying certification procedures so far. Neither the Data Seal of Approval nor the nestor seal foresee a tiered model, where parts of an archival system’s responsibility – e.g., the technical infrastructure – fall into the responsibility of a system other than the one who actually makes archival decisions about the content captured within. Nevertheless, TIB and ZBW separately received the Data Seal of Approval in 2015 and the nestor seal in 2017.
The paper presents and critically reflects upon experiences made by TIB during the certification process. It describes the institutional resources which were required to accumulate the required documentation and how they are spread across different organizational units. The authors present incentives for formal certification and discuss if and how these incentives paid off.
While combinations of organizational, technological and legal factors make for a plethora of different archives, leading to no two certification processes being the same, the outcome of this paper shall serve as guidance to those thinking about or concretely planning to undergo basic, extended or formal certification. It shall give an insight into resources required, show where potential problems may exist, but also discuss benefits of the process.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:922206", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:922206/download"}


title: Nothing succeeds like success: A framework for evaluating digital preservation outcomes
creators: ["Stephen Abrams"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/nothing-succeeds-like-success-a-framework-for-evaluating-digital/

abstract:
Digital preservation encompasses the theory and practice ensuring purposeful future use of digital resources. But how can one tell whether it has been effective or not? The evaluation of preservation efficacy has two dimensions: trustworthiness of managerial programs and systems; and successful use of managed resources. While the former has received extensive attention, the latter has been little investigated. This stems from an insufficiently broad conceptualization of the preservation enterprise, which should be viewed expansively as facilitating meaningful human communication across time and concomitant cultural distance. Communicological analysis leads to a semiotic- phenomenological model for preservation-enabled communication cognizant of the elusive nature of use, which is inherently contingent with respect to time, place, person, and purpose. Preservation success is positioned as an individual, rather than universal value, with a benchmark evaluation of situational verisimilitude, rather than absolute fidelity to an illusory canonical state and information experience. The proposed evaluative approach provides new conceptual clarity to preservation theory and practice, a more rigorous basis for illuminating the limits of preservation efficacy, and a more nuanced means of stating, measuring, and evaluating preservation intentions, expectations, and outcomes.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:922204", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:922204/download"}


title: Implications of perceived preservation : iPres 2018
creators: ["Marco Klindt"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/implications-of-perceived-preservation-ipres-2018/

abstract:
This paper describes and explores the concept of perceived preservation levels and their implications. Perceived preservation levels are a way to communicate preservation policies, options and actions to the various stakeholders in digital preservation a digital preservation system is capable and able of. While explicitly assigned or stated preservation levels are promises to adhere to a certain set of policies and decisions, it may be hard to impossible for a best effort preservation service to fulfill these expectations. Perceived preservation levels combine different outcomes from preservation actions with preservation options and available resources to convey a holistic view of the archive’s worflow and decision states. A preservation system providing information about current states of digital objects puts the data producers in a position to reassure themselves of the trustworthiness of the archive without the need of formal certification. This openness has implications not only for the trust relationship between producer and archive but provides the opportunity to constantly reassess the archive’s decisions and priorities from the outside.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:922202", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:922202/download"}


title: Preservation Watch at the National Archives of The Netherlands
creators: ["Pepijn Lucker", "Remco van Veenendaal", "Barbara Sierman", "Marcel Ras"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/preservation-watch-at-the-national-archives-of-the-netherlands/

abstract:
In 2015 a new preservation policy of the National Archives of The Netherlands (NaNeth) was approved. Part of our policy is the implementation of the so called preservation watch. Preservation watch as a concept was first minted in the European PLANETS project (2007-2011, http://www.planets-project.eu). It is part of the PLANETS functional model which is an elaboration of the OAIS function Preservation Planning. The PLANETS functional model describes the functions and processes of a preservation planning component of a digital repository. It has three important preservation functions: watch, planning and action. Preservation Watch monitors a variety of internal and external entities, including the content preserved in the digital repository itself. Critical or imminent risks are passed to Preservation Planning for further analysis and planning of subsequent Preservation Action. Preservation Watch will be included in the next revision of the OAIS standard.
Preservation Watch has already partly been implemented at NaNeth. In 2018, however, we will fully implement an enhanced preservation watch in all departments of the organization: a 'horizontal' sustainable accessibility plan that is model-based, process-based and based on international standards and community best practices. The core of this plan is the structured monitoring of our own and external environment. For instance, the Collections department will monitor the state of the digital archives we keep in our repository, Public Services will monitor the needs of our user communities, Account Management will monitor developments within the ministerial departments whose archives in time will be transferred to us. The results of all these monitoring activities, under the coordination of preservation specialists, will be analysed for risks and opportunities in regular cycles. This will enable us to intervene in good time if the sustainable accessibility of information objects is threatened. We will also enlarge the model by adding the other OAIS functions (besides Planning): Creation, (pre)Ingest, Archival Storage, Data Management and Access. In this way we will cover the complete lifecycle of information objects, from creation to access. Eventually, we foresee a Preservation Watch on a national scale, under the umbrella of the Digital Heritage Network (DHN). The experiences of NaNeth in implementing a preservation watch function will be expanded to other organizations and domains in The Netherlands. The development of a collaborative knowledge base is also necessary as we evolve more and more towards a national preservation network.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:922203", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:922203/download"}


title: Digital preservation interoperability through preservation actions registries
creators: ["Matthew Addis", "Jack O'Sullivan", "Justin Simpson", "Paul Stokes", "Jonathan Tilbury"]
type: paper
keywords: ["boston"]
license: CC BY 4.0 International
date: 2018-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2018"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2018/papers/digital-preservation-interoperability-through-preservation-actio/

abstract:
Current digital preservation systems such as Archivematica and Preservica lack a common and consistent way to describe and execute preservation policies and actions at a technical level. Archivematica’s Format Policy Register (FPR) and Preservica’s Linked Data Registry (LDR) both define what tools and rules to use when doing digital preservation and whilst these two approaches aim to solve similar problems, they are not interoperable. There is no way to share technical information between the two solutions and for users to share their experience on what approaches to use in different contexts and why. This hinders implementation and execution of digital preservation in an interoperable way within the digital preservation community. This paper presents new work by Artefactual, Arkivum, Preservica and Jisc on how Preservation Action Registries (PAR) could be used to capture and share technical best practice for the preservation of digital objects in the form of a corpus of machine-readable recommendations. The registry’s data model defines what tools can be used for different digital object formats, what properties can be extracted or measured and what preservation actions can be taken. The model includes contextual and historical information on the reasons why recommendations are being given. The information is versioned and includes the tool parameters and software environments needed to execute different preservation actions so they are directly ‘executable’ by preservation systems. Our model makes registry content accessible through APIs using a distributed set of registries rather than a single canonical source. In this way, information can be made available from a range of sources including central registries (moderated and curated) or by exchange directly between trusted peer institutions or systems. Preservation systems such as Archivematica and Preservica are able to publish to and consume content from these registries. The work is supported by Jisc as part of the Research Data Shared Service initiative and we believe is the first time that vendors, national service providers and end-users have all come together in this way. The PAR approach should engender greater confidence in digital preservation, provide users with more flexibility and knowledge sharing opportunities, and accelerate the adoption of digital preservation in new sectors.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:922205", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:922205/download"}


title: Development of Organisational and Business Models for the Long-Term Preservation of Digital Objects
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/development-of-organisational-and-business-models-for-the-long-t/

creators:
["Tobias Beinert", "Peter Rödig", "Michael Minkus", "Harald Hagel", "Uwe M. Borghoff", "Astrid Schoger", "Susanne Lang"]

abstract:
The number of digital objects (and digital collections) will increase rapidly within the next years since mass digitisation activities have started all over the world. Although it is obvious that these objects are of enormous scientific and cultural value, some crucial aspects of ensuring their long-term preservation and access to them have so far not been thoroughly addressed. This means that there is an urgent need for developing (and implementing) new and reliable models in order to deliver a sound organisational and financial framework for institutions (and enterprises), that are concerned with digitisation and long-term preservation of digital objects. To this purpose the Bavarian State Library (BSB) and the University of the Federal Armed Forces Munich, are carrying out a study, funded by the German Research Foundation (DFG), that explicitly addresses the perceived shortcomings by analysing the current state of long-term preservation in Germany, developing solutions in the form of scalable business and organisational models and clarifying the agenda for further research.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294056", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294056/download"}


title: Long-term Preservation of Electronic Literature
creators: ["Sabine Schrimpf"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/long-term-preservation-of-electronic-literature/

abstract:
Authors have always been looking for new and innovative ways of aesthetical expression and they have been quick to take advantage of the new possibilities, offered by the World Wide Web and the Internet. Today, there is a respectable community – in terms of size and quality – of “digital poets”, who publish their texts in the internet and whose literature above all shares one mutual feature: a prominent and crucial use of computer technologies. Being the cultural heritage for future generations, electronic literature is worth preserving, just as any other form of contemporary literature. Yet, due to its use of interactive and dynamic elements and reliance on the latest technology, contemporary electronic literature is extremely vulnerable and difficult to document. While archives, libraries and museums are still trying to develop preservation strategies for electronic literature, many of the early works have already volatilized. In Germany, two institutions and a cooperative network have joined forces in order to address this challenge concertedly: nestor, the network of expertise in long-term storage of digital resources, the German Literature Archive, and the German National Library.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294058", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294058/download"}


title: Digital Preservation Policy: A subject of no importance?
creators: ["Neil Beagrie", "Peter Williams", "Najla Rettberg"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/digital-preservation-policy-a-subject-of-no-importance/

abstract:
There are relatively few digital preservation policies within institutions: is digital preservation a subject of no importance? This paper presents ongoing work and findings from a JISC funded study on institutional digital preservation policies which aims to provide an outline model for digital preservation policies and in particular to analyse the role that digital preservation can play in supporting and delivering key strategies for Higher Education Institutions in areas such as research and teaching and learning. Although focussing on the UK Higher Education sector, the study draws widely on policy and implementations from other sectors and countries and will be of interest to those wishing to develop policy and justify investment in digital preservation within a wide range of institutions.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294052", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294052/download"}


title: Component Business Model for Digital Repositories: A Framework for Analysis
creators: ["Raymond J. van Diessen", "Christopher A. Lee", "Barbara Sierman"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/component-business-model-for-digital-repositories-a-framework-fo/

abstract:
Digital preservation is too big a challenge for any institution or solution supplier to confront on its own. The success of any long-term digital repository will depend upon multiple “open” services provided by a wide range of service providers. No company or organisation in the world is able to provide the preservation solution for all known formats, object types, or policies. Viable approaches are likely to span organizational, institutional and national boundaries. In 2003 the KB, National Library of the Netherlands, in cooperation with IBM, developed the e-Depot as their solution for long-term preservation of digital publications. The core of the e-Depot is IBM’s Digital Information Archiving System (DIAS). This article will discuss the exercise of the KB/IBM Research Group to apply IBM’s Component Business Modelling (CBM) in a digital preservation environment. The CBM map is used by a process called Goal Service Modelling (GSM) to identify candidate services for future versions of the e-Depot. Heat maps are used for impact analysis – to discuss organisational structures, existing hardware and software solutions and business processes in the context of the CBM map. The approach is suggested as a way for other repositories to manage and coordinate their activities, as well complimenting current repository audit and certification activities.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294098", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294098/download"}


creators: ["Bradley J. Daigle"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
In Cypher Writ, or New Made Idioms: Sustaining Digital Scholarship as Cooperative Digital Preservation

url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/in-cypher-writ-or-new-made-idioms-sustaining-digital-scholarship/

abstract:
Digital Scholarship is a method of scholarly communication, research, and exchange of ideas that employs modern forms of technology, in particular, those forms of technology maintained within an institution’s cyberinfrastructure. Digital scholarship then is often, in equal parts, the intellectual content and the manner in which it is created and presented. That is what sets it apart from, for example, humanities scholarship as it has been historically undertaken in its published form. Thus it would follow that the sustaining of digital scholarship goes far beyond what is commonly known as digital preservation. In other words, sustaining digital scholarship is not just the difficult task of preserving the atomized digital objects (or even bits and bytes) but also the relationships among them. These relationships represent the digital world of authorial aggregation and distribution that also needs to be preserved. This is not a task that any one unit within a university can possibly undertake. This article provides an outline of activities that are taking place at the University of Virginia and provides some outlines and strategies for approaching such a complex problem set.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294100", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294100/download"}


creators: ["Jeremy Leighton John"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Adapting Existing Technologies for Digitally Archiving Personal Lives Digital Forensics, Ancestral Computing, and Evolutionary Perspectives and Tools

url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/adapting-existing-technologies-for-digitally-archiving-personal/

abstract:
The adoption of existing technologies for digital curation, most especially digital capture, is outlined in the context of personal digital archives and the Digital Manuscripts Project at the British Library. Technologies derived from computer forensics, data conversion and classic computing, and evolutionary computing are considered. The practical imperative of moving information to modern and fresh media as soon as possible is highlighted, as is the need to retain the potential for researchers of the future to experience the original look and feel of personal digital objects. The importance of not relying on any single technology is also emphasised.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294101", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294101/download"}


title: Creating Virtual CD-ROM Collections
url: https://www.digipres.org/publications/ipres/ipres-2008/papers/creating-virtual-cd-rom-collections/
creators: ["Kam Woods", "Geoffrey Brown"]
type: paper
keywords: ["san francisco"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Over the past 20 years, more than 100,000 CD-ROM titles have been published including thousands of collections of government documents and data. CDROMs present preservation challenges at the bit level and in ensuring usability of the preserved artifact. We present techniques we have developed to archive and enable user access to a collection of approximately 2,900 CD-ROMs published under the Federal Depository Library Program (FDLP) by the United States Government Printing Office (GPO). The project provides web-based access to CDROM contents using both migration and emulation and supports remote execution of the raw CD-ROM images. Our project incorporates off-the-shelf, primarily opensource software. The raw data and (METS) metadata are made available through AFS, a standard distributed file system, to encourage sharing among libraries.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294103", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294103/download"}


title: Enduring Access to Digitized Books: Organizational and Technical Framework
creators: ["Oya Y. Rieger", "Bill Kehoe"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/enduring-access-to-digitized-books-organizational-and-technical/

abstract:
The digitization of millions of books under corporate and non-profit programs is dramatically expanding our ability to search, discover, and retrieve published materials. Accompanying this progress are cultural heritage institutions’ concerns about the long-term management challenges associated with providing enduring access to a large corpus of digitized materials, especially within the confinements of copyright laws. The goal of this presentation is to describe Cornell University Library’s program to illustrate a range of organizational and technical issues involved in planning and implementing a preservation infrastructure for digitized books.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294102", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294102/download"}


title: Preservation of Art in the Digital Realm
creators: ["Tim Au Yeung", "Saul Greenberg", "Sheelagh Carpendale"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/preservation-of-art-in-the-digital-realm/

abstract:
This paper discusses the challenges of preserving art in the digital context. It provides an overview of the broader digital preservation challenge, and then considers new media art within that context. Through several case studies, it illustrates and discusses problems, issues and proposed solutions to digital art preservation. We will see that while work has been done towards digital preservation, significant issues remain.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294099", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294099/download"}


title: Encouraging Cyberinfrastructure Collaboration for Digital Preservation
creators: ["Christopher Jordan", "Robert H. McDonald", "David Minor", "Ardys Kozbial"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/encouraging-cyberinfrastructure-collaboration-for-digital-preser/

abstract:
Over the last several decades, U.S. supercomputing centers such as the San Diego Supercomputer Center (SDSC), the National Center for Supercomputer Applications (NCSA), and the Texas Advanced Computer Center (TACC), along with national partnerships such as the National Partnership for Advanced Computational Infrastructure (NPACI) and TeraGrid have developed a rich tradition of support for advanced computing applications and infrastructure. In addition, these centers have developed some of the worlds longest continually operating archives of digital information. These characteristics enable such nationally-funded centers to become natural partners for the library and archive communities as they develop digital preservation infrastructure. Concepts which will be critically important to the development of long-term preservation networks, including cyberinfrastructure and data grids, have grown out of the National Science Foundation and its programs for supercomputer centers. The centers have also served as hosts for long-running development and testing of software tools for data management in distributed environments, including the SRB and iRODS data grid software. These centers are also natural sites for the deployment of necessary physical and virtualized cyberinfrastructure for digital preservation. Several important current and past initiatives, from InterPARES (Duranti) to Chronopolis have involved staff and resources at supercomputing centers working directly with archives and libraries.
Along with these opportunities, there are significant challenges to the integration of the current infrastructure involved in the support of advanced computational science, on the one hand, and services that support the community needs for digital preservation on the other. This paper provides an overview of software development and deployments in the context of supercomputing centers and national partnerships, describing foundational cyberinfrastructure efforts, which provide physical and logical support for more advanced digital collection and preservation projects in both the sciences and the humanities. The paper then surveys some important recent work at sites in the NSF’s national cyberinfrastructure project, the TeraGrid, related to the digital preservation arena. It also examines two projects that the Library of Congress' National Digital Information Infrastructure and Preservation Program Program (NDIIPP) has funded at SDSC to study large-scale, long-term digital archives. These projects provide valuable examples of collaborative digital preservation practice within the context of a shared U.S. cyberinfrastructure.
Finally, we consider the possibilities for further development of digital preservation infrastructure and partnerships within the Teragrid and across international boundaries. The character of digital preservation development outside of the United States is briefly considered and compared, and future directions for international efforts are evaluated.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294168", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294168/download"}


creators: ["Adam Rusbridge", "Seamus Ross"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Establishing a Community-based Approach to Electronic Journal Archiving: the UK LOCKSS Pilot Programme

url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/establishing-a-community-based-approach-to-electronic-journal-ar/

abstract:
Lots of Copies Keep Stuff Safe (LOCKSS1) represents a sophisticated combination of technical and business-aware elements that can be deployed to ensure the longterm accessibility to electronic journal content even if the publisher ceases to exist, a subscription is terminated, or the already acquired content becomes damaged. Given the potential benefits of LOCKSS to the UK community, and in consideration of the implications of the NESLi2 licences, the Joint Information Systems Committee2 and the Consortium of University Research Libraries3 (JISC/CURL) co-funded a UK LOCKSS Pilot Programme to explore issues associated with the practical implementation of LOCKSS in UK Higher Education institutions. The pilot launched in March 2006 and concluded in July 2008. Following on from our experiences throughout the UK LOCKSS Pilot Programme, this paper discusses the organizational attributes of the LOCKSS approach that we expect to further develop in the UK, describes the types of journal content that the current generation of LOCKSS seems best suited to handle and as a result how LOCKSS may fit into the broader journal archiving environment, and it describes the steps we are taking to ensure both the LOCKSS software and Technical Support Service grow effectively to support library use and information management.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294175", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294175/download"}


title: Implementing Preservation Services over the Storage Resource Broker
creators: ["Douglas Kosovic", "Jane Hunter"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/implementing-preservation-services-over-the-storage-resource-bro/

abstract:
Many international institutions and organizations responsible for managing large distributed collections of scientific, cultural and educational resources are establishing data grids that employ the San Diego Supercomputer Centre’s Storage Resource Broker (SRB) for managing their collections. Over time, maintaining access to the resources stored within SRB data grids will become increasingly difficult as file formats become obsolete. Organizations are struggling with the challenge of monitoring the formats in their SRB collections and providing suitable migration or emulation services as required. Automated methods are required that notify collections managers of objects that are at risk and that provide solutions to ensure long term access. The problem is exacerbated by the often proprietary and highly eclectic range of formats employed by scientific disciplines – many of which are too uncommon to be considered by existing national digital preservation initiatives. This paper describes our test bed implementation of a set of preservation services (obsolescence detection, notification and migration) over a heterogeneous distributed collection of objects, stored in SRB. It also provides an evaluation of the performance and usability of the PresSRB system, within the context of an environmental case study.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294150", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294150/download"}


title: The KB e-Depot in development Integrating research results in the library organisation
creators: ["Hilde van Wijngaarden", "Marcel Ras", "Frank Houtman"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/the-kb-e-depot-in-development-integrating-research-results-in-th/

abstract:
The mission of the KB e-Depot is to ensure permanent access to large quantities of digital resources in a national and international context. Operating an international e-journal archive at a relatively small organization such as the KB asks for a firm foundation of its policy. With support from the Dutch government, the KB has succeeded in setting up two expert teams: an operational team responsible for daily operations of the e-Depot (based in the Acquisitions & Processing Division) and an active research team that secures continuing research and development to secure long-term preservation and perpetual access to electronic information (based in the Research & Development Division). The experience gained in operating an archive is directly used in system- and process improvements. As are the results of the projects in which the R&D team is involved. The organisation around the e-Depot is based on this pragmatic approach.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294177", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294177/download"}


creators: ["Ronald J. Murray"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
The FRBR-Theoretic Library: The Role of Conceptual Data Modeling in Cultural Heritage Information System Design

url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/the-frbr-theoretic-library-the-role-of-conceptual-data-modeling/

abstract:
The use of digital technologies in support of Cultural Heritage missions has highlighted the need to create information modeling systems different from those that are used in conventional business and government. In addition, the practice of data modeling – and especially of the conceptual data modeling that engages cataloging theory and practice - must be urgently be brought up to date in order to develop the data models required to represent the desirable characteristics of both print and digital media.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294147", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294147/download"}


title: Creating Trust Relationships for Distributed Digital Preservation Federations
creators: ["Tyler O. Walters", "Robert H. McDonald"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/creating-trust-relationships-for-distributed-digital-preservatio/

abstract:
The authors outline a model for digital preservation federation based upon several existing models including the U.S. Federal Reserve Bank regional governance model and its similarities to successful large-scale redundant internet networks. In addition other trust models will be examined including Maister, Green, and Galford (2000), Holland and Lockett (1998), and Ring and Van de Ven (1994). These models provide key frameworks for understanding how trust can be enabled among federated but independent institutions.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294154", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294154/download"}


title: Proceedings of The Fifth International Conference on Preservation of Digital Objects
creators: ["British Library"]
type: proceedings
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/proceedings-of-the-fifth-international-conference-on-preservatio/

abstract:
5th International Conference on Preservation of Digital Objects, September 29 – 30, 2008, London, U.K.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294190", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294190/download"}


creators: ["Christian Saul", "Fanny Klett"]
type: paper
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Conceptual Framework for the Use of the Service-oriented Architecture-Approach in the Digital Preservation

url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/conceptual-framework-for-the-use-of-the-service-oriented-archite/

abstract:
This paper presents a conceptual framework for the use of the SOA1-approach in the digital preservation. The focus of this work reflects the service composition part within the SOA service concept. Previously released approaches have been separately using process-oriented models to describe the behaviour of services, and structure composition models to represent service interactions. In this paper, the authors attempt to combine the even mentioned disjunctive models to obtain a comprehensive model, which represents both, the structure and the behaviour of the services. For this purpose, the novel SCA2-BPEL3 serves as basis for the implementation in a future-oriented SOA-compliant digital preservation software system. The SCA-model specifies the architecture of the intended system, while the BPEL-model indicates the behavior of each service, which is defined in the SCA-model. We can conclude that the SCA-BPEL approach is well-suited for building a scalable, adaptable and service-oriented software system. The knowledge gained from the conceptual framework will serve as a basis for future digital preservation developments.

keywords:
["london", "service oriented architectures", "digital preservation", "service component architecture", "business process execution language"]

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294163", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294163/download"}


creators: ["Yan Han", "Chi Pak Chan"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
The Modeling System Reliability For Digital Preservation: Model Modification and Four-Copy Model Study

url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/the-modeling-system-reliability-for-digital-preservation-model-m/

abstract:
Research has been studied to evaluate the reliability of storage media and the reliability of a computer backup system. In this paper, we use the Continuous Time Markov Chain to model and analyze the reliability of a computer backup system. We propose a modified model from that of the Constantopoulos, Doerr and Petraki [1]. We analyze the difference, show computational results, and propose new input parameters (e.g. time to repair) for the model from our experience. Further we developed a four-copy data model to test if it fulfills the sample reliability rate set by the RLGNARA. The modeling process can be applied to construct models for computer preservation systems using different storage media. The reliability of constructed models can be calculated so that preservation institutions can have quantitative data to decide their preservation strategies.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294180", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294180/download"}


title: RODA and Crib : A Service-Oriented Digital Repository
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/roda-and-crib-a-service-oriented-digital-repository/

creators:
["José Carlos Ramalho", "Luis Corujo", "Francisco Barbedo", "Rui Castro", "Luis Faria", "Miguel Ferreira"]

abstract:
In 2006 the Portuguese National Archives (Directorate-General of the Portuguese Archives) engaged in the development of an OAIS compatible digital repository system for long-term preservation of digital material. Simultaneously, at the University of Minho a project called CRiB was being devised which aimed at the development of a wholesome set of services to aid digital preservation. Among those services were format converters, quality-assessment tools, preservation planning and automatic metadata production for retaining representations? authenticity. This paper provides a detailed description of both projects and discusses how these may be integrated into a complete digital preservation solution based on currently available archiving and preservation standards, e.g. OAIS, EAD, PREMIS, METS and ANSI/NISO Z39.87.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294164", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294164/download"}


title: Updating DAITSS - Transitioning to a web service architecture
creators: ["Randall Fischer", "Franco Lazzarino", "Carol Chou"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/updating-daitss-transitioning-to-a-web-service-architecture/

abstract:
The Florida Digital Archive (FDA) is a long-term preservation repository for the use of the libraries of the public universities of Florida. The FDA uses locally-developed software called DAITSS, which was designed to perform the major functions of Ingest, Archival Storage, Data Management and Dissemination in the OAIS reference model. A DAITSS 2 project is in process to re-write the application based on a distributed, Web services model. This paper describes the major changes in store for DAITSS 2.0, the rationale behind them, and the issues involved in their design and implementation. These changes include: moving from a monolithic to distributed processing environment; implementation of modular RESTful services; incorporation of existing tools, services, and registries; and revising the internal data model to be more conformant with the PREMIS data.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294162", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294162/download"}


title: Persistent Identifiers distributed system for Cultural Heritage digital objects
creators: ["Emanuele Bellini", "Cristiano Fugazza", "Ernesto Damiani", "Maurizio Lunghi", "Chiara Cirinnà"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/persistent-identifiers-distributed-system-for-cultural-heritage/

abstract:
In this paper, we present a prototype with a novel resolution architecture for an URN based Persistent Identifiers (PI) system in Italy. We describe a distribute approach for implementing the NBN namespace system and illustrate the solutions adopted for the assignment and resolution of the identifiers with the hierarchical and peer-to-peer request forwarding. Starting from the core motivations for ‘persistent identifiers’ for digital objects, we draw up a state of art of PI technologies, standards and initiatives, like other NBN implementations. The prototype is still under development and we present the next steps, in particular we describe the interoperability perspective that already partially foresees the NBN prototype.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294166", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294166/download"}


title: The Significance of Storage in the ‘Cost of Risk’ of Digital Preservation
creators: ["Richard Wright", "Ant Miller", "Matthew Addis"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/the-significance-of-storage-in-the-cost-of-risk-of-digital-prese/

abstract:
As storage costs drop, storage is becoming the lowest cost in a digital repository – and the biggest risk. We examine current modelling of costs and risks in digital preservation, concentrating on the Total Cost of Risk when using digital storage systems for preserving audiovisual material. We present a managed approach to preservation, and the vital role of storage and show how planning for long-term preservation of data should consider the risks involved in using digital storage technology. Gaps in information necessary for accurate modeling – and planning – are presented. We call for new functionality to support recovery of files with errors, to eliminate the all-or-nothing approach of current IT systems, reduce the impact of failures of digital storage technology and mitigate against loss of digital data.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294140", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294140/download"}


title: National and International Digital Preservation Initiatives
creators: ["Neil Grindley"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/national-and-international-digital-preservation-initiatives/

abstract:
In accordance with the theme of iPres2008, this panel session will consider how ‘joined up’ (or otherwise) various national digital preservation initiatives are, and whether there is scope to increase levels of co-ordination and collaboration across international boundaries. The panel members will give overviews of some of the activities being undertaken in their respective countries, prefacing a more general discussion involving panel and audience to address issues arising and to identify opportunities and challenges.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294185", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294185/download"}


title: Building a digital repository: a practical implementation
creators: ["Filip Boudrez"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/building-a-digital-repository-a-practical-implementation/

abstract:
Implementation of a digital repository involves much more than just the installation of the required hardware and software. It is clear from the implementation path undertaken by the Antwerp City Archives over the past year and a half that it is also an organisational issue and requires fundamental consideration of core records management and recordkeeping issues.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294178", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294178/download"}


title: Developing Preservation Metadata for Use in Grid-Based Preservation Systems
creators: ["Arwen Hutt", "Don Sutton", "Robert McDonald", "Ardys Kozbial", "Brad Westbrook"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/developing-preservation-metadata-for-use-in-grid-based-preservat/

abstract:
Establishing metadata requirements is a key challenge for any attempt to implement a digital preservation repository. The repository’s capacity to provide costeffective, trustworthy services largely derives from the metadata it uses. This paper describes the metadata posited to support services the Chronopolis preservation system will offer at the conclusion of its first year of development.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294143", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294143/download"}


title: Ways to deal with complexity
url: https://www.digipres.org/publications/ipres/ipres-2008/papers/ways-to-deal-with-complexity/
creators: ["Christian Keitel"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Several ways to deal with complexity are discussed. An archive can handle the matter by keeping the number of the single elements in the core areas of digital preservation down. The numbers of action types during the ingest process, of metadata and journals could be reduced. A preservation model for analogue and digital records is outlined. By keeping complexity down, it’s easier to see what digital and analogue archiving have in common. Instead of seeing two totally different worlds (here is the old one, there is the new one), one can shift to a less revolutionary view. This makes it possible to fall back on the considerable implicit knowledge of the existing memory institutions. From the perspective of the whole archive, there are strong arguments for reducing complexity and keeping digital and analogue things together whenever possible. Complexity can also be handled by cooperation. The Landesarchiv Baden-Württemberg appreciates the opportunity to use the software tools DROID and JHOVE. The BOA project is a further example for a venture in website archiving that is maintained by libraries and archives collaboratively. Cooperation and the reduction of complexity are the two most promising ways to enable small and medium sized archives to start with digital preservation. Automation seems to be a good thing whenever it can be achieved, but until this stage is reached, the single steps and the standards which must be followed often are extremely complex.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294182", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294182/download"}


title: Bit Preservation: A Solved Problem?
url: https://www.digipres.org/publications/ipres/ipres-2008/papers/bit-preservation-a-solved-problem/
creators: ["David S. H. Rosenthal"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
For years, discussions of digital preservation have routinely featured comments such as “bit preservation is a solved problem; the real issues are . . . ”. Indeed, current digital storage technologies are not just astoundingly cheap and capacious, they are astonishingly reliable. Unfortunately, these attributes drive a kind of “Parkinson’s Law” of storage, in which demands continually push beyond the capabilities of systems implementable at an affordable price. This paper is in four parts:
• Claims, reviewing a typical claim of storage system reliability, showing that it provides no useful information for bit preservation purposes.
• Theory, proposing “bit half-life” as an initial measure of bit preservation performance, expressing bit preservation requirements in terms of it, and showing that the requirements being placed on bit preservation systems are so onerous that the experiments required to prove that a solution exists are not feasible.
• Practice, reviewing recent research into how well actual storage systems preserve bits, showing that they fail to meet the requirements by many orders of magnitude.
• Policy, suggesting ways of dealing with this unfortunate situation.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294179", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294179/download"}


title: Digital preservation activities across communities – benefits and problems
creators: ["Natascha Schumann"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/digital-preservation-activities-across-communities-benefits-and/

abstract:
The problem of digital preservation is not limited to special communities. It concerns all institutions that are involved in the preservation of our cultural heritage. The German network of expertise in long-term preservation of digital resources – nestor brings together different communities to work on solutions for digital preservation. Museums, archives, libraries and scientific institutions are collaborating to create a durable infrastructure which focuses on a wide variety of skills in the area of digital preservation. This presentation will give an overview of the benefits and the problems of cooperation among diverse communities. Which synergies can be leveraged and which differences have to be taken into account? The nestor lessons learned show structural differences between the communities as well as common approaches and strategies concerning digital preservation. Different cooperation models will be presented, as well as legal aspects.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294186", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294186/download"}


title: A Logic-Based Approach to the Formal Specification of Data Formats
creators: ["Michael Hartle", "Max Mühlhäuser", "Daniel Schumann", "Arsene Botchak"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/a-logic-based-approach-to-the-formal-specification-of-data-forma/

abstract:
Processing information stored as data in a specific data format is tightly coupled with software implementations that handle necessary elementary processes such as reading and writing. These implementations depend on specific technological environments and thus age due to rapid technological change. The resulting effective loss of information is a major problem for Digital Preservation. In order to provide for persistent, authentic access to stored information, this paper presents a logic-based approach for the formal specification of data formats.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294183", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294183/download"}


title: Training and Curriculum Development Panel Discussion
creators: ["Frances Boyle"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/training-and-curriculum-development-panel-discussion/

abstract:
The Training and Curriculum Development Session at iPRES 2008 will bring together a range of experts actively involved in the international digital preservation training arena. Through a series of presentations and modulated discussion it is hoped that the session will be of interest and value to both practitioners and managers who are seeking to find a path through this sometimes fragmented area.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294189", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294189/download"}


title: International Approaches to Web-Archiving Panel Discussion
creators: ["Thorsteinn Hallgrimsson"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/international-approaches-to-web-archiving-panel-discussion/

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294188", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294188/download"}


title: Data without meaning: Establishing the significant properties of digital research
creators: ["Gareth Knight", "Maureen Pennock"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/data-without-meaning-establishing-the-significant-properties-of/

abstract:
It is well recognised that the time period in which digital research may remain accessible is likely to be short in comparison to the period in which it will have intellectual value. Although many digital preservation strategies are effective for simple resources, it is not always possible to confirm that all of the significant properties – the characteristics that contribute to the intended meaning – have been maintained when stored in different formats and software environments. The paper outlines methodologies being developed by InterPARES, PLANETS and other projects in the international research community to support the decision-making process and highlights the work of four recent JISC-funded studies to specify the significant properties of vector images, moving images, software and learning objects.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294108", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294108/download"}


title: International Study on Copyright and Digital Preservation
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/international-study-on-copyright-and-digital-preservation/

creators:
["June M. Besek", "Christopher D. Weston", "Adrienne Muir", "Wilma Mossink", "William G. LeFurgy", "Brian Fitzgerald", "Jessica Coates"]

abstract:
The International Study on the Impact of Copyright Law on Digital Preservation reviewed digital preservation activities and the current state of copyright and related laws and their impact on digital preservation in Australia, the Netherlands, the United Kingdom and the United States. In many cases, digital works are not being preserved in any systematic way, in part because digital preservation triggers copyright concerns in a way that analogue preservation does not. All the countries have some form of preservation exception. However, there is an inconsistent approach in the details and uncertainty as to how they may apply in the digital environment. None of the countries have a uniform national system collecting digital materials. Technological protection measures and private contracts may in some cases present significant practical barriers to preservation.. Current approaches to address these legal barriers are ad hoc and include approaching individual rights holders and some use of model licences. There are as yet no effective solutions to the issue of orphan works. Recommendations of the study include suggestions for drafting national policies and adapting laws with the aim of allowing preservation activities to be undertaken as necessary and in accordance with international best practice standards and to allow a uniform national system for the collection of digital materials by relevant state and national collecting institutions.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294141", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294141/download"}


title: Costing the Digital Preservation Lifecycle More Effectively
creators: ["Paul Wheatley"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/costing-the-digital-preservation-lifecycle-more-effectively/

abstract:
Having confidence in the permanence of a digital resource requires a deep understanding of the preservation activities that will need to be performed throughout its lifetime and an ability to plan and resource for those activities. The LIFE (Lifecycle Information For E-Literature) and LIFE2 Projects have advanced understanding of the short and long-term costs in this complex area, facilitating better planning, comparison and evaluation of digital lifecycles. The LIFE Project created a digital lifecycle model based on previous work undertaken on the lifecycles of paper-based materials. It applied the model to real-life collections, modelling their lifecycles and studying their constituent processes. The LIFE2 Project has reviewed and refined the costing model and associated tools, making it easier for organizations to study, cost and compare their digital lifecycles in a useful way. New Case Studies provided useful practical experience of the application of these costing tools and brought the LIFE approach full circle by investigating the comparison of complex digital and analogue lifecycles. The Case Studies were able to elicit useful results, although digital preservation lifecycle costing remains a complex and involved process.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294138", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294138/download"}


creators: ["Sarah Jones", "Raivo Ruusalepp", "Seamus Ross"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
The Data Audit Framework: a toolkit to identify research assets and improve data management in research led institutions

url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/the-data-audit-framework-a-toolkit-to-identify-research-assets-a/

abstract:
Although vast quantities of data are being created within higher education, few institutions have formal strategies in place for curating these research outputs in the longterm. Moreover there appears to be a lack of awareness as to exactly what data are held and whether they are being managed. In response to these concerns the Joint Information Systems Committee (JISC) issued a call for proposals to develop and implement a Data Audit Framework suited to the needs of the UK higher education research communities. The Data Audit Framework (DAF) Development project was funded to produce an audit methodology, online toolkit, and a registry. Four additional implementation projects were funded to test the toolkit and promote its uptake. This paper outlines the audit methodology, introduces the online toolkit, and provides feedback on implementing the Data Audit Framework.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294158", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294158/download"}


title: Harvester results in a digital preservation system
creators: ["Tobias Steinke"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/harvester-results-in-a-digital-preservation-system/

abstract:
In the last few years libraries from all around the world have build up OAIS compliant archival systems. The information packages in these systems are often based on METS and the contents are mainly e-journals and scientific publications. On the other hand Web archiving is becoming more and more important for libraries. Most of the member institutions of the International Internet Preservation Consortium (IIPC) use the software Heritrix to harvest selected Web pages or complete domains. The results are stored in the container format ARC or the successor WARC. The files’ quantity and the sizes of these archival packages are significantly different than those of the other publications in the existing archiving systems. This challenges the way the archival packages are defined and handled in current OAIS compliant systems.
This paper compares existing approaches to use METS and Web harvesting results in archival systems. It describes the advantages and disadvantages of treating Web harvests in the same way as other digital publications in dedicated preservation systems. Containers based on METS are set side by side with WARC and its possibilities.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294146", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294146/download"}


title: Risk Assessment; using a risk based approach to prioritise handheld digital information
creators: ["Rory McLeod"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/risk-assessment-using-a-risk-based-approach-to-prioritise-handhe/

abstract:
The British Library (BL) Digital Library Programme (DLP) has a broad set of objectives to achieve over the next few years, from web-archiving to the ingest of e-journals through to mass digitisation of newspapers and books. These projects are decided by the DLP programme board and are managed by the wider corporate governance structure which includes our legal deposit responsibilities. As part of this work it was identified by the Digital Preservation Team (DPT) that a significant number of handheld media (CDROM, DVD, Tape) within the BL collections may be at increased risk of obsolescence or decay due to the increased time they may spend on handheld media. The DPT and DLP agreed that an assessment should be undertaken and the results used to help prioritize future ingest. 
The DPT conducted this risk assessment exercise in order to assess the condition of the BL digital collections, identify strategies to mitigate those risks, and recommend and plan actions to be taken. A risk assessment methodology based on the AS/NZS 4360:2004 standard was applied in a representative manner across these collections. The Risk Assessment concluded that the BL’s digital collections face an array of risks that will require action on a number of fronts. Almost all of the hand held (physical carrier) collections were assessed to be at high risk. The greatest and most imminent threat of loss is from media degradation. Failure rates for discs within the collections have reached high levels (up to 3%). Additionally substantial quantities of digital objects are stored as single copies only, on handheld media in danger of decay. This stark warning was illustrated by many examples of disc decay that have been encountered and is backed up by the evidence from external research into handheld media lifetimes. Digital content will continue to be lost unless action is taken now. The report made a number of specific recommendations to mitigate the highest risks facing the BL’s digital collections. These include:
- Secure collections that are currently stored on handheld media as a matter of urgency. (Move the collections from CD/DVD etc)
- Perform further assessment to gain a better understanding of the media failure rates across the different collections
- Address the root causes of a number of the risks facing the collections, by streamlining and enhancing standards, check-in procedures and other policy issues 
In order to achieve this a number of organisational changes have had to be undertaken that will eventually become measurable benefits.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294139", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294139/download"}


title: Using METS, PREMIS and MODS for Archiving eJournals
creators: ["Angela Dappert", "Markus Enders"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/using-mets-premis-and-mods-for-archiving-ejournals/

abstract:
As institutions turn towards developing archival digital repositories, many decisions on the use of metadata have to be made. In addition to deciding on the more traditional descriptive and administrative metadata, particular care needs to be given to the choice of structural and preservation metadata, as well as to integrating the various metadata components. This paper reports on the use of METS structural, PREMIS preservation and MODS descriptive metadata for the British Library’s eJournal system.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294144", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294144/download"}


creators: ["Henk Harmsen"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Data seal of approval - assessment and review of the quality of operations for research data repositories

url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/data-seal-of-approval-assessment-and-review-of-the-quality-of-op/

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294160", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294160/download"}


title: Towards a Curation and Preservation Architecture for CAD Engineering Models
creators: ["Alexander Ball", "Lian Ding", "Manjula Patel"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/towards-a-curation-and-preservation-architecture-for-cad-enginee/

abstract:
For many decades, computer-aided design (CAD) packages have played an important part in the design of product models within the engineering domain. Within the last ten years, however, the increasing complexity of CAD models and their tighter integration into the workflow of engineering enterprises has led to their becoming the definitive expression of a design. At the same time, a paradigm shift has been emerging whereby manufacturers and construction companies enter into contracts to take responsibility for the whole lifecycle of their products – in effect, to sell their product as a service rather than as an artefact. This makes necessary not only the preservation of the product’s design, but also its continuing intelligibility, adaptability and reusability throughout the product’s lifecycle. The CAD models themselves, though, are typically in closed formats tied to a particular version of an expensive proprietary application prone to rapid obsolescence. While product lifecycle management (PLM) systems deal with some of the issues arising from this, at present it is not possible to implement a comprehensive curation and preservation architecture for CAD models, let alone the other forms of engineering information. In order to fill in some of the gaps in a possible architecture, we have developed two tools to aid in the curation and preservation of CAD models. The first is a preservation planning tool for CAD models: a Registry/Repository of Representation Information for Engineering (RRoRIfE). The tool uses Representation Information, as defined by the Open Archival Information System (OAIS) Reference Model, to advise on suitable strategies for migrating CAD models to archival or exchange formats. The second – Lightweight Models with Multilayered Annotations (LiMMA) – is an architecture for layering non-geometric information on top of a geometric model, regardless of the format used for the geometric model. We envision this architecture being used not only to create flexible, lightweight archival representations of model data, but also to facilitate better information flows between a design team and the rest of the extended enterprise.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294109", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294109/download"}


title: Evaluating Strategies for the Preservation of Console Video Games
creators: ["Mark Guttenbrunner", "Carmen Kehrberg", "Andreas Rauber", "Christoph Becker"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/evaluating-strategies-for-the-preservation-of-console-video-game/

abstract:
The amount of content from digital origin permanently increases. The short lifespan of digital media makes it necessary to develop strategies to preserve its content for future use. Not only electronic documents, pictures and movies have to be preserved, also interactive content like digital art or video games have to be kept “alive” for future generations. In this paper we discuss strategies for the digital preservation of console video games. We look into challenges like proprietary hardware and unavailable documentation as well as the big variety of media and non-standard controllers. Then a case study on console video game preservation is shown utilizing the Planets preservation planning approach for evaluating preservation strategies in a documented decision-making process. While previous case studies concentrated on migration, we compared emulation and migration using a requirements tree. Experiments were carried out to compare different emulators as well as other approaches first for a single console video game system, then for different console systems of the same era and finally for systems of all eras. Comparison and discussion of results show that, while emulation works in principle very well for early console video games, various problems exist for the general use as a digital preservation alternative. It also shows that the Planets preservation planning workflow can be used for both emulation and migration in the same planning process and that the selection of suitable sample records is crucial.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294111", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294111/download"}


title: Modeling Organizational Preservation Goals to Guide Digital Preservation
creators: ["Angela Dappert", "Adam Farquhar"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/modeling-organizational-preservation-goals-to-guide-digital-pres/

abstract:
Digital preservation activities can only succeed if they go beyond the technical properties of digital objects. They must consider the strategy, policy, goals, and constraints of the institution that undertakes them and take into account the cultural and institutional framework in which data, documents and records are preserved. Furthermore, because organizations differ in many ways, a one-sizefits-all approach cannot be appropriate. Fortunately, organizations involved in digital preservation have created documents describing their policies, strategies, workflows, plans, and goals to provide guidance. They also have skilled staff who are aware of sometimes unwritten considerations. Within Planets [Farquhar 2007], a four-year project cofunded by the European Union to address core digital preservation challenges, we have analyzed preservation guiding documents and interviewed staff from libraries, archives, and data centers that are actively engaged in digital preservation. This paper introduces a conceptual model for expressing the core concepts and requirements that appear in preservation guiding documents. It defines a specific vocabulary that institutions can reuse for expressing their own policies and strategies. In addition to providing a conceptual framework, the model and vocabulary support automated preservation planning tools through an XML representation.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294097", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294097/download"}


title: Emulation: From Digital Artefact to Remotely Rendered Environments
creators: ["Dirk von Suchodoletz", "Jeffrey van der Hoeven"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/emulation-from-digital-artefact-to-remotely-rendered-environment/

abstract:
Emulation1 used as a long-term preservation strategy offers the possibility to keep digital objects in their original condition and experience them within their original computer environment. However, having only an emulator in place is not enough. To apply emulation as a fully-fledged strategy, an automated and user-friendly approach is required. This can not be done without knowledge of the original software and contextual information about it. This paper combines the existing concept of a view path, which captures contextual information of software, together with new insights to improve the concept with extra metadata. It provides regularly updated instructions for archival management to preserve and access its artifacts. The view path model requires extensions of the metadata set of primary object of interest and depends on additionally stored secondary objects for environment recreation like applications or operating systems. This paper also addresses a strategy to render digital objects by running emulation processes on distance. The advantages of this strategy are that it improves user convenience while maximizing emulation capabilities.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294107", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294107/download"}


title: “What? So What?” The Next-Generation JHOVE2 Architecture for Format-Aware Characterization
creators: ["Stephen Abrams", "Tom Cramer", "Sheila Morrissey"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/what-so-what-the-next-generation-jhove2-architecture-for-format/

abstract:
The JHOVE characterization framework is widely used by international digital library programs and preservation repositories. However, its extensive use over the past four years has revealed a number of limitations imposed by idiosyncrasies of design and implementation. With funding from the Library of Congress under its National Digital Information Infrastructure Preservation Program (NDIIPP), the California Digital Library, Portico, and Stanford University are collaborating on a two year project to develop and deploy a next-generation architecture providing enhanced performance, streamlined APIs, and significant new features. The JHOVE2 project generalizes the concept of format characterization to include identification, validation, feature extraction, and policy-based assessment. The target of this characterization is not a simple digital file, but a (potentially) complex digital object that may be instantiated in multiple files.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294106", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294106/download"}


title: Preservation Of Web Resources: The JISC-PoWR Project
creators: ["Brian Kelly", "Jordan Hatcher", "Richard Davis", "Ed Pinsent", "Marieke Guy", "Kevin Ashley"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/preservation-of-web-resources-the-jisc-powr-project/

abstract:
This paper describes the work of the JISC-funded PoWR (Preservation Of Web Resources) project which is developing a handbook on best practices and advice aimed at UK higher and further educational institutions for the preservation of Web sites and Web resources. The paper summarises the challenges institutions face in preserving Web resources, describes the workshops organized by the project in order to identify the challenges and identify appropriate best practices, and outlines areas in which further work is required.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294104", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294104/download"}


title: Preserving the content and the network: An innovative approach to web archiving
creators: ["Amanda Spencer"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/preserving-the-content-and-the-network-an-innovative-approach-to/

abstract:
Government’s use of the Web has required new approaches to Web resource preservation. The National Archives’ approach draws on its experience of Web Archiving, as well as expertise in the live Web arena. By harnessing these two elements, The National Archives hopes to deliver a truly innovative user-centric service predicated on preserving the content of websites as well as utilizing the value of the Web as a network.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294105", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294105/download"}


title: Repository and Preservation Storage Architecture
creators: ["Keith Rajecki"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/repository-and-preservation-storage-architecture/

abstract:
While the Open Archive Information System (OAIS) model has become the de facto standard for preservation archives, the design and implementation of a repository or reliable long term archive lacks adopted technology standards and design best practices. This paper is intended to provide guidelines and recommendations for standards implementation and best practices for a viable, cost effective, and reliable repository and preservation storage architecture. This architecture is based on a combination of open source and commercially supported software and systems.
Although several operating systems currently exist, the logical choice for an archive storage system is an open source operating system, of which  there are two primary choices today: Linux and Solaris. There are many varieties of Linux available and supported by nearly all system manufacturers. The Solaris Operating System is freely downloadable from Sun Microsystems. Many variants of the Linux operating system and Solaris are available with support on a fee base.
The Hierarchical Storage System, or HSM, is a key software element of the archive. The HSM provides one of the key components that contributes to reliability by through data integrity checks and automated file migration. The HSM provides the ability to automate making multiples copies of files, auditing files for errors based on checksum, rejecting bad copies of files and making new copies based on the results of those audits. The HSM also provides the ability to read in an older file format and write-out a new file format thus migrating the format and application information required to ensure archival integrity of the stored content. The automation of these functions provides for improved performance and reduced operating costs.
The Sun StorageTek Storage Archive Manager (SAM) software provides the core functionality of the recommended preservation storage architecture. SAM provides policy based data classification and placement across a multitude of storage devices from high speed disk, low cost disk, or tape. SAM also simplifies data management by providing centralized metadata. SAM is a self-protecting file system with continuous file integrity checks.
The digital content archive provides the content repository (or digital vault) within Sun's award-winning Digital Asset Management Reference Architecture (DAM RA). DAM RA enables digital workflow and the content archive provides permanent access to digital content files.
With SAM software, the files are stored, tracked, and retrieved based on the archival requirements. Files are seamlessly and transparently available to other services. SAM software creates virtually limitless capacity. Its scalability allows for continual growth throughout the archive with support for all data types. The policy based SAM software stores and manages data for compliance and non-compliance archives using a tiered storage approach with integrated disk and tape into a seamless storage solution, SAM software simplifies the archive storage. Allows you to automate data management policies based on file attributes. You can manage data according to the storage and access requirements of each user on the system and decide how data is grouped, copied, and accessed based on the needs of the application and the users. Helps you maximize return on investments by storing data on the media type appropriate for the life cycle of the data and simplifying system administration.
Sun Open Storage solutions provide the systems built with an open architecture using industry-standard hardware and opensource software. This open architecture allows the most flexible selection of the hardware and software components to best meet storage requirements. In a closed storage environment, all the components of a closed system must come from the vendor. Customers are locked into buying disk drives, controllers, and proprietary software features from a single vendor at premium prices and typically cannot add their own drives or software to improve functionality or reduce the cost of the closed system. Long term preservation is directly dependant on the long term viability of the software components. Open source solutions offer the most viable long term option with open access and community based development and support.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294149", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294149/download"}


title: Embedding Legacy Environments into A Grid-Based Preservation Infrastructure
creators: ["Claus-Peter Klas", "Matthias Hemmje", "Lars Müller", "Holger Brocks"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/embedding-legacy-environments-into-a-grid-based-preservation-inf/

abstract:
The SHAMAN project targets a framework integrating advances in the data grid, digital library, and persistent archival communities in order to archive a long-term preservation environment. Within the project we identified several challenges for digital preservation in the area of memory institutions, where already existing systems start to struggle with e.g. complex or many small objects. In order to overcome these, we propose a grid based framework for digital preservation. In this paper we describe the main objectives of the project SHAMAN and the identified challenges for such a heterogeneous and distributed environment. We on the one hand assess in a bottom-up approach the capabilities and interfaces of legacy systems and on the other hand derive requirements based on the project’s objectives. Our investigation is focused to the integration of storage infrastructures and distributed data management. In the end we derive a service-oriented architecture with a grid-based integration layer as an initial approach to manage the challenges.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294151", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294151/download"}


title: Towards smart storage for repository preservation services
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/towards-smart-storage-for-repository-preservation-services/

creators:
["Steve Hitchcock", "Leslie Carr", "Neil Jefferies", "Ben O’Steen", "Adrian Brown", "David Tarrant"]

abstract:
The move to digital is being accompanied by a huge rise in volumes of (born-digital) content and data. As a result the curation lifecycle has to be redrawn. Processes such as selection and evaluation for preservation have to be driven by automation. Manual processes will not scale, and the traditional signifiers and selection criteria in older formats, such as print publication, are changing. The paper will examine at a conceptual and practical level how preservation intelligence can be built into softwarebased digital preservation tools and services on the Web and across the network ‘cloud’ to create ‘smart’ storage for long-term, continuous data monitoring and management. Some early examples will be presented, focussing on storage management and format risk assessment.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294148", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294148/download"}


title: The Use of Quality Management Standards in Trustworthy Digital Archives
creators: ["Susanne Dobratz", "Astrid Schoger", "Björn Rätzke", "Uwe M. Borghoff", "Peter Rödig"]
type: paper
keywords: ["london"]
license: CC BY-SA 3.0 AT
date: 2008-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2008"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2008/papers/the-use-of-quality-management-standards-in-trustworthy-digital-a/

abstract:
Quality management is one of the essential parts to become a trustworthy digital archive. The German network of expertise in Digital long-term preservation (nestor), in cooperation with the German Institute for Standards (DIN) has undertaken a small study in order to systematically analyse the relevance und usage of quality management standards for long-term preservation and to filter out the specific standardisation need for digital archives. This paper summarises the first results of the study. It gives a first overview on the differences in understanding the task “quality management” amongst different organisations and how they carry out appropriate measures like documentation, transparency, adequacy, and measureability in order to demonstrate the trustworthiness of their digital archive.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294155", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294155/download"}


title: Virtualisation of Simple Scientific Data Objects
creators: ["Stephen Rankin", "Matt Dunckley", "Brian McIlwrath", "Steve Crothers", "David Giaretta"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/virtualisation-of-simple-scientific-data-objects/

abstract:
Capturing OAIS defined representation information in a standardised way is critical for the preservation and future reuse of scientific data. The structure of a scientific data object needs to be defined so that a future user can map the data bits to the actual scientific data. The semantics associated with the scientific data also needs to be defined so that the data can be understood and used by a user from the appropriate designated community. This presentation will show how simple scientific digital objects (tables, images etc.) can be described and "virtualised" by using representation information in the form of EAST file format descriptions (structure) and the corresponding DEDSL data dictionaries (semantics). It will also be shown that in some real life cases the EAST and DEDSL standards need to be extended so that they can fully describe the simple objects. Tools and APIs will be demonstrated that take the structure and semantic definitions for a simple scientific digital object and automatically read the data it contains and render it in the appropriate way.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294862", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294862/download"}


title: LOCKSS - Lots of Copies Keep Stuff Safe
creators: ["Victoria Reich"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/lockss-lots-of-copies-keep-stuff-safe/

abstract:
People with responsibility for scholarly assets agree that digital preservation is important. Tomorrow's readers will need today's materials; without preservation they won't exist. Librarians and publishers are asking two fundamental questions: From this moment on, who will have custody of society's electronic information? From this moment on, who will control and govern society's electronic archival assets? With LOCKSS over 150 libraries and over 80 publishers are working together to ensure no one organization has control over our intellectual heritage. By ensuring libraries can build collections and retain their role as long-term memory organizations in the electronic environment LOCKSS avoids the social hazards of centrally controlled information. With CLOCKSS 12 large publishers and seven libraries are working towards similar goals. For over 8 years the OAIS-compliant, format-agnostic, open source LOCKSS system has been demonstrating it can ingest a wide range of web content, audit and repair it to ward off damage and attacks, and transparently deliver it to readers with transparent on-access format migration. [www.lockss.org]

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294853", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294853/download"}


title: Towards A Preservation Content Model for Numeric Data Collections: PREMIS and FEDORA
creators: ["David Gewirtz", "Gretchen Gano"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/towards-a-preservation-content-model-for-numeric-data-collection/

abstract:
This session will outline the workflow associated with migrating social science data collections into FEDORA, focusing on the implementation of PREMIS metadata as a component of the submission information package (SIP). Presenters will identify how the PREMIS data model serves to specialize the packaging of the SIP so that access aids can exploit the information package when it is transformed into an archival information package (AIP). Presenters will outline an example expression of PREMIS for social science datasets and will demonstrate how this metadata may be stored in a FEDORA repository. Data management issues including normalization will also be explored. Examples from the ongoing project to migrate the Yale Social Science Data Archive from a postgreSQL database into FEDORA will be provided.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294856", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294856/download"}


title: Preservation Metadata: Adapting or Adopting PREMIS for APSR
creators: ["Bronwyn Lee", "Somaya Langley", "Gerard Clifton"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/preservation-metadata-adapting-or-adopting-premis-for-apsr/

abstract:
Preservation metadata requirements for repositories: a project of the Australian Partnership for Sustainable Repositories (APSR) -- APSR aims to establish a centre of excellence in sustainable digital resource management and partner universities are developing demonstrator repositories built on sustainability principles. This paper presents the work of a project commissioned by APSR to specify requirements for the collection of metadata needed for long term continuity of access to digital collections. The project was called PRESTA (PREMIS Requirements Statement) but it took a broader view than PREMIS alone. The MetaArchive of Southern Digital Culture will discuss the first two years of deliverables (2004-2006) for their three year partnership for establishing a collaborative digital preservation network for southern cultural heritage materials.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294859", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294859/download"}


creators: ["Kenneth Thibodeau"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
A Dynamic Solution for Electronic Records: The National Archives & Records Administration’s Electronic Records Archives

url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/a-dynamic-solution-for-electronic-records-the-national-archives/

abstract:
After a year long design competition, in September 2005 the National Archives and Records Administration awarded to Lockheed Martin Corporation a contract valued at $308 million to develop and operate the Electronic Records Archives (ERA) system. The system will enable a comprehensive transition of NARA’s governmentwide management of the records of the U.S. Government into the realm of e-government. It will automate records management processes, such as scheduling and appraisal, transfer of records to NARA, and destruction of temporary records. These functions will be applicable to records of all types, and support NARA’s different lines of business in the National Archives, Presidential Libraries, and Federal Records Centers. The system will also enable NARA to realize its vision of preserving and providing continuing access to any type of electronic record, free from dependence on the hardware and software originally used to create and store it, for as long as the records need to be retain, which includes for the life of the republic. The speaker will describe the architecture and processes for digital preservation and access in the ERA system.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294868", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294868/download"}


title: CADSL: China Archives of Digital Scientific Literature Initiative
creators: ["Xiaolin Zhang"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/cadsl-china-archives-of-digital-scientific-literature-initiative/

abstract:
Dr. Zhang will present the China Archives of Digital Scientific Literature (CADSL) Initiative, proposed to the Ministry of Science and Technology of China, as the result of a feasibility study by the National Science and Technology Library of China. Based on a need and crisis analysis, a distributed network of trusted archives with sustainable planning and administration mechanisms is suggested to preserve digital scientific information resources, including foreign published literature, home-grown literature, and scientific web resources. Outlined in the proposed initiative is (1) a distributed and shared system of responsibility to archive the targeted resources, (2) a framework of guidelines for intellectual property protection of preserved materials, (3) an open and continuous certification process for trusted repositories, (4) a rigorous set of outlines of technological, workflow management, service level agreement requirements for prospective archives, and (5) a public and yet competitive funding mechanism to utilize multiple resources for the initiative. Ways to mobilize research and educational institutions into the initiatives and future efforts to promote and collaborate with scientific data preservation and cultural heritage preservation are discussed in the end.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294873", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294873/download"}


title: Web Archive Switzerland
url: https://www.digipres.org/publications/ipres/ipres-2006/papers/web-archive-switzerland/
creators: ["Barbara Signori"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Web Archive Switzerland is a pilot project undertaken in collaboration with the Swiss Cantonal libraries as part of the e-Helvetica Project at the Swiss National Library (SNL). The mission of the SNL and the Swiss Cantonal libraries is to collect and archive all Swiss publications, both printed and electronic. The objective of the e-Helvetica Project is to fulfill this mission for electronic publications. The Web Archive Switzerland pilot project recently designed and tested a shared workflow for selecting, collecting, cataloguing, archiving and disseminating non-commercial Swiss web resources. Within the workflow the Cantonal libraries are responsible for the identification, selection and announcement of data on the Web. The SNL is responsible for the web-harvesting (objects and rights), cataloguing, archiving and dissemination of those identified web resources. The aim of this co-operation is to share resources and knowledge. This presentation will give some historical context to Web Archive Switzerland and discuss the collaboration with the Cantonal libraries and the shared workflow. The approach chosen for selecting, cataloguing and harvesting the web resources will be highlighted as well as our experiences to date. The presentation will conclude with some ideas on how we are planning to disseminate the web resources. For further information on the e-Helvetica Project (in German and French), see: <http://www.e-helvetica.ch>

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294865", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294865/download"}


title: Digital Preservation in the UK
url: https://www.digipres.org/publications/ipres/ipres-2006/papers/digital-preservation-in-the-uk/
creators: ["David Thomas"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
The UK scene -- David Thomas will focus on the Seamless Flow programme being undertaken at the National Archives of the UK. This is an ambitious plan to develop a fully comprehensive digital preservation service for the UK central government. It covers the selection of record for permanent preservation, their transfer to the National Archives and their storage, preservation and delivery to users. Crucially, the programme is doing work in two other spaces – the intermediate storage of digital material which has a long-term business value to government (such as files relating to radioactive waste) and resource discovery. Many of the hard lessons learned on this challenging programme have a wider application and he will be sharing these with you.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294870", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294870/download"}


type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Digital Data Preservation and Curation: A Collaboration Among Libraries, Publishers, and the Virtual Observatory - A pilot project aimed at preserving, curating, and enabling access to digital data and associated electronic journals content.

url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/digital-data-preservation-and-curation-a-collaboration-among-lib/

creators:
["Teresa Ehling", "Ray Plante", "Robert Milkey", "Ethan Vishniac", "Alex Szalay", "Tim DiLauro", "Sayeed Choudhury", "Julie Steffen", "Robert Hanisch"]

abstract:
Astronomers are producing and analyzing data at ever more prodigious rates. NASA's Great Observatories, ground-based national observatories, and major survey projects have archive and data distribution systems in place to manage their standard data products, and these are now interlinked through the protocols and metadata standards agreed upon in the Virtual Observatory. However, the digital data associated with peer-reviewed publications is only rarely archived. Most often, astronomers publish graphical representations of their data but not the data themselves. Other astronomers cannot readily inspect the data to either confirm the interpretation presented in a paper or extend the analysis. Highly processed data sets reside on departmental servers and the personal computers of astronomers, and may or may not be available a few years hence. We are investigating ways to preserve and curate the digital data associated with peer-reviewed journals in astronomy. The technology and standards of the VO provide one component of the necessary technology. A variety of underlying systems can be used to physically host a data repository, and indeed this repository need not be centralized. The repository, however, must be managed and data must be documented through high quality, curated metadata. Multiple access portals must be available: the original journal, the host data center, the Virtual Observatory, or any number of topically-oriented data services utilizing VO-standard access mechanisms.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294565", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294565/download"}


creators: ["Ann Green", "Myron Gutmann"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Preserving Things that Count: exploring partnerships among domain specific repositories, institutional repositories, and social science researchers

url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/preserving-things-that-count-exploring-partnerships-among-domain/

abstract:
In developing and debating digital repositories, the digital library world has devoted more attention to their missions and roles in supporting access to and stewardship of academic research output than to discussing discipline, or domain, specific digital repositories. This is especially interesting, given that in social science these domain-specific repositories have been in existence for many decades. The goal of this presentation is to juxtapose these two kinds of repositories and to suggest ways that they can help build partnerships between themselves and with the research community. It is based on the fundamental idea that all the parties involved share important goals, and that by working together these goals can be advanced successfully. We will begin by characterizing the life cycle of social science research, before turning to key elements of the two different kinds of repositories, and then to our recommendation that researchers and the two different kinds of repositories can forge partnerships. The key message is that by visualizing the role of repositories explicitly in the life cycle of the social science research enterprise, the ways that the partnerships work will be clear. These workings can be seen as a sequence of reciprocal information flows between parties to the process, triggers that signal that one party or another has a task to perform, and hand-offs of information from one party to another that take place at crucial moments. This approach envisions both cooperation and specialization. The researcher produces the scientific product, both data and publications; the institutional repository has specialized knowledge of campus conditions and the opportunity to interact frequently with the researcher; and the domain-specific repository has specialized knowledge of approaches to data in a specific scientific field, for example domain-specific metadata standards, as well as the ability to give high-impact exposure to research products.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294566", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294566/download"}


title: METAARCHIVE NDIIPP Partnership
url: https://www.digipres.org/publications/ipres/ipres-2006/papers/metaarchive-ndiipp-partnership/
creators: ["Robert H. McDonald", "Tyler Walters"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
The MetaArchive of Southern Digital Culture will discuss the first two years of deliverables (2004-2006) for their three year partnership for establishing a collaborative digital preservation network for southern cultural heritage materials. The MetaArchive of Southern Culture is a multi-institutional partner with the Library of Congress in their National Digital Information Infrastructure and Preservation Program (NDIIPP) and has established a distributed model for digital preservation. Headed by Emory University, this test-bed implementation network involves six different academic research libraries (Auburn University, Emory University, Georgia Institute of Technology, Florida State University, Virginia Polytechnic Institute and State University, University of Louisville) as well as a strategic alliance with the Stanford University based LOCKSS Program and the Library of Congress.
During the first two years of this project the MetaArchive partnership has implemented a collaborative digital preservation network, has tested the LOCKSS toolset for scale (3 terabytes), for ingest (HTTP and OAI-PMH), and for reliability (total system failure). The group has also developed a collection-level conspectus that inter-operates with LOCKSS ingest plug-ins and collection selection policies of the group. Included in this presentation will be a discussion of the collaborative partnership agreements and the forthcoming work on the next phases of the project which include establishing a non-profit entity that specializes in digital preservation networks for cultural heritage institutions, creating a formalized business model to advance our collaborative paradigm outside of our Library of Congress partnership, to conduct document format tests involving LOCKSS on-access migration and batch migration strategies, and to implement a preservation management framework that incorporates other open-source preservation software tools capable of integrating with our current LOCKSS-based network.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294556", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294556/download"}


title: The International e-Depot: e-Journal Archiving at the national library of the Netherlands
creators: ["Erik Oltmans"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/the-international-e-depot-e-journal-archiving-at-the-national-li/

abstract:
Electronic journals dominate the field of academic literature, and it is of great importance to the international scientific community that this electronic intellectual output remains accessible in perpetuity. It is uncertain, however, whether the traditional model, based on national deposits and geographical frontiers, will be able to guarantee the long-term safety of the international academic output in a digital form. Academic literature is produced by multinational publishers, and has often no longer a country of origin that can be easily identified and thus no obvious guardian. Hence, in the traditional model there is a huge risk of academic records being lost forever. A systematic and more concentrated approach is needed to address this unacceptable risk. In this presentation we discuss the policy and ambitions of the National Library of the Netherlands (Koninklijke Bibliotheek, KB) regarding digital archiving of electronic publications. We discuss three possible threats against permanent access, and we propose a coordinated and systematic approach to address these risks: the Safe Places Network. This paper also includes a comprehensive overview of the e-Depot system and the KB approaches to digital preservation.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294560", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294560/download"}


title: kopal - Data into the future: Co-operative Development of a Long-term Digital Information Archive
creators: ["Reinhard Altenhöner", "Tobias Steinke"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/kopal-data-into-the-future-co-operative-development-of-a-long-te/

abstract:
The German project kopal develops a cooperative used long-term digital archive. The archival system of kopal could be used by different clients, just like a bank account. It is hosted by an experienced service provider and based on software by IBM. Its interfaces are open defined in a way, that it is possible to use open software and standard object formats to connect to them. As a result of the project an open archiving and exchange format for digital objects was specified, called Universal Object format. There is also an open source software library called koLibRI to build up objects, generate technical metadata and manage the communication with the OAIS-compliant system. Migration and emulation will be supported, but especially migration is an essential part of koLibRI and the concept of technical metadata within the data management. The archival system is ready to be used by the project partners and ca. 10 TB of data will be ingested until the end of the year 2006.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294554", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294554/download"}


title: Global Digital Format Registry (GDFR): An Interim Status Report
creators: ["Stephen Abrams"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/global-digital-format-registry-gdfr-an-interim-status-report/

abstract:
The format of a digital object must be known in order to interpret the information content of that object properly. Strong format typing is therefore fundamental to the effective use, interchange, and preservation of all digitally-encoded content. In terms of the OAIS reference model, format typing is a component of an object's representation information. Formats themselves also have representation information--primarily, the set of syntactic and semantic rules for encoding content into digital form--that must be preserved to address the concern raised by the Library of Congress's recent planning report, Preserving Our Digital Heritage: "Longevity of digital data and the ability to read those data in the future depend upon standards for encoding and describing, but standards change over time." The Andrew W. Mellon Foundation has funded an effort by the Harvard University Library to create a Global Digital Format Registry (GDFR) that will provide preservation practitioners with sustainable services to store, discover, and deliver representation information about digital formats. This presentation will provide an update on GDFR project activities.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294563", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294563/download"}


title: Bringing Many Tools Together: Building a system of co-operating OAIS's in the MathArc project
creators: ["Markus Enders", "Adam Smith", "William Kehoe"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/bringing-many-tools-together-building-a-system-of-co-operating-o/

abstract:
The MathArc project has created a protocol, software, and registry that enable multiple institutions to share and store digital objects in each other's OAIS repositories, regardless of the nature of each system's underlying repository. In the pilot version, the Goettingen State and University Library (SUB) and the Cornell University Library (CUL) are sharing, storing, and managing collections preserved in Goettingen's kopal system (based on DIAS) and Cornell's CUL-OAIS (based on aDORe). The tools and standards used to build the system are familiar to those working in the digital preservation field and have been described and presented in many places. They include METS, OAI-PMH, PREMIS, JHOVE, LOCKSS, aDORe, and the kopal version of DIAS. This presentation describes not how they work individually, but how they all work together in the MathArc system.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294561", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294561/download"}


title: Low-Risk Persistent Identification: the "Entity" (N2T) Resolver
creators: ["John Kunze"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/low-risk-persistent-identification-the-entity-n2t-resolver/

abstract:
The N2T ("entity") identifier resolver addresses the same problem as URN, Handle, and DOI resolvers, but does so without complex or proprietary software components. N2T is lower-risk than those resolvers because it relies only on off-the-shelf open-source components, and it is the only resolver to acknowledge and address the "namespace splitting problem". N2T (Name-to-Thing) is both a persistent identifier resolver and a consortium of cultural memory organizations. The consortium has no fees or requirements, and merely offers its members the option to publicize a protected form of their URLs supported by the resolver. The resolver is a small, standard web server run in several mirrored instances by consortium volunteers under one hostname rented for about $30 USD per year. The resolver works equally well with any identifier scheme (URLs, ARKs, Handles, DOIs, URNs, PURLs) that can be expressed inside a URL.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294562", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294562/download"}


title: Preservation Pressure Points: Evaluating Diverse Evidence for Risk Management
creators: ["Seamus Ross", "Andrew McHugh"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/preservation-pressure-points-evaluating-diverse-evidence-for-ris/

abstract:
Establishing a comprehensive understanding of the effectiveness and trustworthiness of a digital repository requires a broad range of evidence. Preservation can be considered as a complex spatial and chronological network of challenges, and associated risks. For example the organisational, financial, technological and operational contexts within which a repository resides and the extent to which it is capable of managing them must be ascertained if an audit is to be able to assert the likelihood of the institution's success. Significant effort must be directed towards the definition of methodologies for identifying appropriate classes of evidence, to their evaluation, and to the attaching of weight to them. Formal means are required to facilitate the analysis and comparison of disparate evidence types in order to enable auditors to accommodate a diverse range of physical, testimonial and experiment-based proof. In addition to binary systems of inquiry (e.g., does the organisation have a mission statement?) auditors must display an ability to distinguish the most persuasive examples from those that provide less substantive evidence of organisational competence. Similarly, if, for instance, a significant proportion of staff reveal that they have no idea of the content of their organisation's mission statement then this must be reflected in the overall organisational assessment. A comprehensive insight, and consequent decision, can only be reached after fully exploring the evidential basis upon which compliance is to be founded. This discussion of evidential appraisal techniques for repository audit reflects the series of pilot audits undertaken by the Digital Curation Centre within a selection of UK data centres and archives, including the Beazley Archive and the British Atmospheric Data Centre.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294550", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294550/download"}


title: Repository Institutionalization: What makes it worth becoming infrastructure?
creators: ["Patricia Galloway"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/repository-institutionalization-what-makes-it-worth-becoming-inf/

abstract:
Since the advent of inexpensive or open-source institutional repository software, libraries and other institutions have attempted to wrestle with delivering services that could justify supporting the repository through chargebacks of some kind; yet a major problem has been persuading people to fill the repositories with content of adequate value to prospective user communities. Since 2003 we have been running DSpace repository software in the School of Information, University of Texas at Austin, at first simply as a testbed for student work but since spring of 2005 as an institutional archival repository. In the course of this experience, following the “seed-evolve-reseed” model developed by Gerhard Fischer at the University of Colorado for collaborative development of computing environments, we have begun to demonstrate the value of such a repository in several different directions: fulfilling the state of Texas statutory requirements for preserving official documents (in which the official version of administrative information is posted on the School’s website); providing faculty (and students) with preprint and postprint exposure of their work; providing secure storage for learning objects, including presentations and tutorials; providing secure archiving for digital materials of historical value both to the School and to the discipline; providing an environment for students to work on the problems of digital archiving, populated with objects that will over time and in their turn demonstrate further problems of digital archiving; and providing the Information Technology service with a secure archive for versions of installed software and content. These uses within the School alone are beginning to weigh securely enough in the balance to warrant commitment of funding for the provision of infrastructure to the tasks of administering and delivering educational services.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294551", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294551/download"}


title: DAITSS and the Florida Digital Archive
creators: ["Priscilla Caplan"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/daitss-and-the-florida-digital-archive/

abstract:
    The Florida Digital Archive (FDA) is a digital preservation repository run by the Florida Center for Library Automation (FCLA) for the use of the eleven public universities of Florida. The FDA went into production in November 2005. It ingested 108,607 files (2.2 TB) in the first 6 months of operation. The FDA uses a locally developed software application called DAITSS to support the repository functions of ingest, data management and dissemination, and the preservation functions of format normalization and format migration. Functionally, DAITSS consists of a set of services. The Ingest Service performs format validation, extraction of technical metadata, creation of derivative files through normalization and/or migration, and storage preparation. Storage Maintenance assures that stored masters remain good copies on readable media. The Access Service is responsible for access control, reporting, and building Dissemination Information Packages in response to requests. Other services include Withdrawal and Repository Management. The system does not support discovery functions for end-users or real-time online access to archived materials. It can, however, be used as a preservation back-end to institutional repositories, publishing systems, digital libraries, or other user oriented applications. Following the OAIS reference model, DAITSS assumes a community of Producers who select, prepare and submit materials for preservation. In the FDA context, these are the libraries of the public universities of Florida, which have negotiated archiving agreements with the repository. To date, most submissions have been preservation masters from local digitization projects, and electronic theses and dissertations (ETDs). This presentation will give an overview of the Florida Digital Archive and the underlying DAITSS application, which is targeted for release as Open Source Software in 2006.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294553", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294553/download"}


title: Fedora: Complex Objects, Information Networks, and the Challenges of Digital Preservation
creators: ["Sandy Payette"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/fedora-complex-objects-information-networks-and-the-challenges-o/

abstract:
We are at a point where the scope, definition, and uses of digital libraries and institutional repositories are changing along with the process of creating and disseminating scholarly and scientific information.   It is not enough to just store documents, datasets, images, and other resources in repositories where they can be searched and accessed.   The networked landscape in which we live inspires more and calls upon us to develop information architectures that promote (1) the creation of complex digital objects that consist of both local and remote content, (2) the ability to interconnect digital objects that reside in distributed repositories, (3) the ability to re-use objects or their components in the creation of new resources.  All of these requirements have implications for how we build digital libraries, repositories, and scholarly information systems in the future, and they also present significant challenges for digital preservation. In this talk I will discuss how the Fedora Project is approaching the digital preservation problem. In particular, I will highlight key aspects of the Fedora repository system and service framework that are preservation-enabling. I will also review current work undertaken by the Fedora Project in collaboration with the Fedora Preservation Working Group. This work entails the use of message-oriented middleware to facilitate alerting of preservation-noteworthy events and the development of services to respond to such events.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294552", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294552/download"}


title: Audio-Visual Archiving: Comparing Memory Institutions and Commercial Industries
creators: ["Carl Fleischhauer"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/audio-visual-archiving-comparing-memory-institutions-and-commerc/

abstract:
This presentation will compare and contrast the audio-visual reformatting carried out in memory institutions with the production, distribution, and archiving of born digital content by record labels, television broadcasters, and motion picture producers. For sound recordings, digital practices have been established in both memory institutions and the industry, although issues regarding multi-track productions are troublesome for the industry. For video, digital approaches are widely used for reformatting by libraries and for new broadcast production, but most video masters continue to be recorded on conventional digital videotape rather than as media-independent digital file formats. For theatrical films, most memory institutions continue to reformat using proven photo-chemical approaches.  Meanwhile, the production of new theatrical films is genuinely hybrid: Hollywood's current workflow mixes digital and film-based stages and elements. It is also the case, however, that high costs and the lack of relevant standards prevent motion picture producers from identifying and implementing a clear-cut digital solution for the long-term archiving of their valuable production assets. In all three areas--sound, video, and cinema--memory institutions and the industry face similar problems. Will they find ways to share their investigations and develop common solutions?

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294547", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294547/download"}


title: Audit & Certification of Digital Repositories: Exposing Risk & Fostering Collaboration
creators: ["Robin L. Dale"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/audit-certification-of-digital-repositories-exposing-risk-foster/

abstract:
Over the last three years, the RLG - NARA Task for on Digital Repository certification has worked to develop a checklist which would allow objective evaluation of digital repositories and archives. The checklist was based upon international standards and community best practices for digital preservation as well as influences from information technology and information security standards. The goal was to develop metrics to evaluate three aspects influencing repository trustworthiness: the characteristics of the archiving organization that affect performance, accountability, and business continuity; technologies and technical infrastructure employed by the repository; and finally the processes and procedures utilized by the repository. A draft checklist was released for public consumption and comment in August 2005, leading to further development. In addition, the checklist has been leveraged by the Center for Research Libraries Auditing and Certification of Digital Archives project and used in test audits of three digital repositories and archives. Through public comment, practical application, and other CRL project activities, we have made further progress toward the development of a fully-fledged program of audit & certification for digital repositories. This presentation will discuss checklist development, envisioned uses of the checklist, the emerging audit & certification process, potential audit & certification process outputs, and compliance issues.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294548", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294548/download"}


title: The nestor Catalogue of Criteria for Trusted Digital Repository Evaluation and Certification
creators: ["Susanne Dobratz", "Stefan Strathmann", "Astrid Schoger"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/the-nestor-catalogue-of-criteria-for-trusted-digital-repository/

abstract:
The Criteria for Trusted Digital Long-Term Preservation Repositories ( urn: nbn:de:0008-2006060710 or http://edoc.hu-berlin.de/series/nestor-materialien/2006-8/PDF/8.pdf ) have been developed by the nestor project and are now open for public comment. This criteria catalogue primarily addresses cultural heritage organizations, federal archives, libraries and museums and is designed as a guideline for the planning and setup of a digital long-term preservation repository. Secondarily, this catalogue can be an orientation guide for software developers, third party vendors or service provides from the private sector. The nestor catalogue focuses on its applicability in Germany. Still, it must be discussed internationally and should adhere to international standards.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294549", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294549/download"}


title: The Norwegian Digital Radio Archive - 8 years later, what happened?
creators: ["Svein Arne Brygfjeld"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/the-norwegian-digital-radio-archive-8-years-later-what-happened/

abstract:
The Norwegian Broadcast Corporation (NRK, www.nrk.no) and the National Library of Norway has for six years been working together to digitise the historical radio archive of NRK. The project aims at preservation, professional re-use, and general access. More than 50.000 hrs (170.000 programs) have now been digitised in high quality. The archive is built within the National Library of Norway, but serves as the every-day radio archive for NRK with their headquarters 1000 kms away. The archive is also now the repository where the National Library of Norway stores copies of the daily radio broadcast in Norway, enabling the archive to be updated on a daily basis. The archive is also integrated with FEIDE (www.feide.no), a federated authentication regime for the research and education sector in Norway. Based on the use of FEIDE, the National Library of Norway has established a role-based access control for the archive.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294546", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294546/download"}


title: Portico: An Electronic Archiving Service
creators: ["Eileen Fenton"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/portico-an-electronic-archiving-service/

abstract:
The work of the academy – research and teaching – is not possible without reliable access to the accumulated scholarship of the past. One component of this scholarly record, academic journals, is increasingly electronic – and fragile – and its future accessibility is a growing concern. The recent statement "Urgent Action Needed to Preserve Scholarly Electronic Journals" endorsed by leading libraries and organizations such as ARL, ALCTS and others underscores the urgency of this community need. But the scale and complexity of the technology infrastructure, specialized expertise and quality control processes necessary to preserve electronic resources exceeds that which can be supported by any individual library or institutional budget. This presentation will provide a brief history of Portico, the not-for-profit electronic archiving service developed in response to the library community's need for a robust, reliable means to preserve electronic scholarly journals. Portico was initiated by JSTOR and has been developed with the initial support of Ithaka, The Andrew W. Mellon Foundation, and the Library of Congress. Portico's mission is to preserve scholarly literature published in electronic form and to ensure that these materials remain accessible to future scholars, researchers, and students. In addition to an overview of the Portico service and access model developed with input from publishers and libraries, the presentation will include an update on library and publisher participation and the status of Portico's archival operations.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294559", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294559/download"}


title: DANS: Data Archiving and Networked Services
creators: ["René van Horik"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/dans-data-archiving-and-networked-services/

abstract:
DANS is the new Dutch organization, which has been tasked with the preservation and permanent access to research data in the humanities and the social sciences. The two main scientific administrative organizations in the Netherlands, the Royal Netherlands Academy of Arts and Sciences (KNAW) and the Netherlands Organisation for Scientific Research (NWO), are jointly responsible for DANS. DANS aims to promote (interdisciplinary) collaboration with and among researchers. DANS is also the Dutch national partner in European and other international data organizations. DANS is also an intermediary to researchers for the delivery of large databases from organizations such as Statistics Netherlands, The Social and Cultural Planning agency and the Topographical Service. Already existing data archives like the social science data archive 'Steinmetzarchief' and the Netherlands Historical Data Archive (NHDA) have been merged in DANS. DANS has been mandated to expand and improve the current data research infrastructure. New initiatives for data services and data archives are being developed in fields where such facilities have been lacking until recently. These TOPical Programmes (TOPs) are set up in collaboration with research groups. Work on the renewal of the infrastructure for digital data archiving is in progress. Innovation and staying ahead in the ICT-development is one of the main spearheads of this new organization. To be able to apply fundamental research findings to systems used for archiving and providing access to data DANS has established its own development team. For the acquisition of data sets, collaboration with faculties, research schools and academic institutes will be invigorated. DANS developed in collaboration with researchers in the field and the Netherlands Ministry of Housing, Spatial Planning and the Environment (VROM) a user-friendly repository for research archiving. Now researchers are able to place their research data in DANS compliant data repositories. They can rely on a safe preservation and curation of their data and they can share their data with other researchers. DANS aims to make access to research data as open as possible.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294555", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294555/download"}


creators: ["Tim Tamminga"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Digital Archive Partnership: National Library of New Zealand, Sun Microsystems, Endeavor Information Systems

url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/digital-archive-partnership-national-library-of-new-zealand-sun/

abstract:
For almost two years, the National Library of New Zealand (NLNZ), Endeavor Information Systems and Sun Microsystems have been working together to design and implement a comprehensive digital preservation platform for New Zealand's National Digital Heritage Archive. NLNZ has developed the requirements for the platform and with Endeavor is completing the specifications. From that, Endeavor is building a components-based application platform (called Kronos) and Sun is developing the overall reference architecture. A goal for all three organizations is to create a solution that is generic and applicable for any library with large and varied types of digital content. An independent peer review group has periodically met with the three organizations to ensure that the Kronos design is widely applicable to other libraries and complies with international standards. Our presentation describes why the partnerships formed and how they have evolved. The concept of the Peer Review Group will be examined as a method of ensuring industry-wide compliance and as a mechanism for explicating and resolving tension between partners.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294557", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294557/download"}


title: nestor II: e-Science and Preservation - A Perfect Match?
creators: ["Heike Neuroth"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/nestor-ii-e-science-and-preservation-a-perfect-match/

abstract:
The hard sciences have worked for many years towards global collaboration on an infrastructural and workflow level. The concepts and technologies eveloped in this venture are increasingly being adopted by other disciplines including the social sciences or the arts and humanities. In Europe these disciplines aim to establish an integrated e-Science landscape to benefit from the existing resources and experiences attained by the "hard sciences". Current humanities projects under the e-Science umbrella are on a promising route. The preservation community could benefit greatly from the e-science community in the strive for - amongst other - sharing storage resources while maintaining local autonomy; interoperability and resource integration on a semantic level; adaptability for long-term stability; sharing services and synchronising workflows. As part of its mission as a national coalition for digital preservation, Nestor II aims to network the e-Science and preservation communities and further the transfer of concepts and tools between them.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294564", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294564/download"}


creators: ["Robin Haun-Mohamed", "Gil Baldwin"]
type: presentation
keywords: ["ithaca"]
license: CC BY-SA 3.0 AT
date: 2006-09-01T00:00:00
metadata: {"citation_conference_title": "iPRES 2006"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Preservation of Federal Digital Publications: GPO, Federal Depository Libraries, and Other Federal Agencies

url:
https://www.digipres.org/publications/ipres/ipres-2006/papers/preservation-of-federal-digital-publications-gpo-federal-deposit/

abstract:
The U.S. Government Printing Office (GPO) is committed to ensuring permanent public access and preservation of U.S. Federal publications. Historically, preservation of the tangible materials has been handled in collaboration with the individual libraries participating in the Federal Depository Library Program. Advances in information dissemination and the need to preserve digital content has necessitated changes in processes associated with GPO's production and distribution of Federal publications. Working with U.S. Government agencies, depository libraries and other interested parties, GPO is moving to implement a life-cycle approach to publishing of Federal publications to ensure not only access, but preservation of the objects for the future. This presentation will focus on GPO's collaboration with other communities of practice and the development of FDsys, GPO's digital content management system.

links:
{"citation_public_url": "https://phaidra.univie.ac.at/o:294558", "citation_pdf_url": "https://services.phaidra.univie.ac.at/api/object/o:294558/download"}


title: Energy, Digital Preservation, and the Climate: Proactively Planning for an Uncertain Future
creators: ["Sibyl Schaefer"]
type: paper
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/energy-digital-preservation-and-the-climate-proactively-planning/

abstract:
Energy is the currency of life and the foundation for all digital preservation activities. It is energy, in the form of electricity, which allows us to write physical marks on various substrates and energy which allows us to read those marks. The industrial revolution, powered by coal and oil, supercharged our technology by greatly increasing the amount of energy available to us at only the cost of extraction. This surge of cheap energy into our civilization was what allowed us to advance our technology and develop computers and the digital realm. As we move into the middle of this century, energy will affect our ability to preserve digital materials in two critical ways. First, the age of cheap oil is coming to an end. As oil becomes more expensive to extract, less and less energy will be available. Second, the byproducts of burning fossil fuels such as carbon dioxide, methane, and nitrogen, create greenhouse gasses (GHGs) which have warmed our atmosphere and destabilized our climate. The more energy we use from fossil fuels, the more we create an inhospitable planet. In order to proactively plan for the future ahead of us, the digital preservation community needs to become aware of the risks inherent in our critical dependency on energy and enact adaptation strategies to address those threats. Methodologies, like those presented in the Decision Making Under Deep Uncertainty (DMDU) suite, provide a way of selecting strategies that are adaptive to multiple futures. While there’s no way of knowing what the future will bring, the current state of our climate guarantees that it will not be business as usual.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/1sm257xx/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/1sm257xx/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13787636", "citation_conference_notes_url": "https://docs.google.com/document/d/1lDWYct0heJztUyK5nOaDaLFRBO-Yx4PXT5URfiK3xZo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/fac102093df84a8c93031824fad34cd95d7f83fd04574b0884545e07bee9e47f"}


title: Opening Windows: Remote Imaging as a Preservation Tool for Legacy Computers
creators: ["Eléonore Bernard", "Robin François", "Tom Ensom", "Tony Kranz"]
type: paper
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/opening-windows-remote-imaging-as-a-preservation-tool-for-legacy/

abstract:
The aim of this collaboration was to create a backup or safety copy of the media artwork "Three Windows - Hommage à Robert Lax" by Nicolas Humbert and Werner Penzel. This involved creating a disc image of the two SCSI hard drives installed in a Celsius Siemens 400 computer. To complement the in-house skills, the media conservation department of the Kunsthaus Zürich called upon the expertise of Tom Ensom and Robin François to benefit from their experience in disk imaging, legacy computing and Linux applications. After testing a combination of approaches and tools to image the drives, we used the Aaru Remote tool to remotely image the computer over a network connection. After backing up the hard drives, the original setup was tested and the computer was found to be functional. For the first time in 20 years this original hardware could be documented and preparations made for ensuring the longevity of the artwork. Through this interdisciplinary collaboration, we have demonstrated the use of remote disk imaging, an approach that will have wider applications in digital preservation — particularly where physical access to storage media is difficult or obsolete interfaces are present.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/cylsieok/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/cylsieok/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1jkLy26qKBt6bkZjWSKhmT_SudlFGAbNIhY_DyzajT1o/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/43124092cfc04d7ca607958cd2803d1773a96039b77c4cf9843d5b99eb64be11"}


title: A Condition Assessment Model for Multi-variant Net Artworks
creators: ["Nicole Christiane Savoy"]
type: paper
keywords: ["information management principles", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T14:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/a-condition-assessment-model-for-multi-variant-net-artworks/

abstract:
This paper proposes a methodology for evaluating the condition of multi-variant net artworks using Rhizome’s Emulation as a Service (EaaS) infrastructure. The proposed three-stage cyclical workflow involves: 1. The collection of evidence of the artwork’s intended performance from existing variants, literature, artist interviews, and data analysis, 2. Building reference variants in EaaS based on the evidence, and 3. The comparison of existing and reference variants’ performances and the documentation of observations in a relational database.

The condition reporting methodology developed from this research revealed a practical documentation framework for managing information regarding complex multi-variant networked digital artworks, using a relational database. This dynamic, open-ended, and cyclical workflow is consistent with the in-process nature of net art and its intrinsic focus on access and performance indicates its potential for an all-encompassing preservation approach.

A version of the database was implemented at Rhizome and is now being applied to their artwork ingestion and documentation process

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/ruud1i2r/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/ruud1i2r/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1O71NsTHl1erV9cOk6ryAt_fu89P9WTLDnwbbtluYc2E/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e468e40244c34b82858b50fb7eb58232f195eb8a607a42afa3eb4938971cce8d"}


title: File Fixity in the Cloud: Policy, Business, and Technical Considerations
creators: ["Gen Schmitt", "Kyle Rimkus"]
type: paper
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/file-fixity-in-the-cloud-policy-business-and-technical-considera/

abstract:
The shift from storage managed on-premises into the cloud has caused many digital preservation repository managers to reevaluate their approach to guaranteeing file integrity. Most cloud storage vendors offer guarantees of file durability that call into question the need for continuous fixity checking as often performed by repositories with file servers located on-premises. At the same time, cloud vendors tend to charge fees for bringing computational resources to bear on individual files, turning continuous fixity checking into a potentially burdensome expense. With these technical and business considerations in mind, this paper explores one institution’s solution to verifying fixity in a repository of approximately seventeen million files after transition from on-site to cloud storage. It evaluates broader considerations for the field of digital preservation when considering file integrity in the cloud and concludes with an explanation of a local policy for ongoing fixity monitoring adapted to the affordances of a cloud-adapted architecture.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/d3akwsah/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/d3akwsah/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13765461", "citation_conference_notes_url": "https://docs.google.com/document/d/1D_bCGeM1e4QQU8k70bQhC8X1_DBXt29StAPmeW2djmE/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/fc230dda5df941daa9a88f0bbe8b23264cdaede2ed624a2f961c1a5de67d84c6"}


title: Get insight in the life cycle of file formats in your repository
creators: ["Lotte Wijsman", "Rein van ‘t Veer", "Sam Alloing", "Valentijn Gilissen"]
type: workshop
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-16T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {"citation_conference_slides_url": "https://zenodo.org/records/13890921"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/get-insight-in-the-life-cycle-of-file-formats-in-your-repository/

abstract:
During this half day workshop you can bring your own data and process it with the tool created during the Dutch Digital Heritage Network project for Monitoring Obsolete File Formats. We will also provide a dataset for organisation who are not able to bring a dataset.

During iPres 2023 the project was presented. During this workshop the participants get hands-on experience and look at the results for their repository.

We don’t want to waste too much time on presenting the theory upfront. We will first have some explanation about the project and what we did, after that we can start! You bring your own data as a csv file and install Python on your laptop or in a provided environment to get started during the workshop. After your registration we send details on what the CSV file needs to contain and what needs to be installed or which environment to register for. We prefer to install it upfront, but if you don’t succeed, we will help you get started.


creators: ["Michael Borthwick"]
type: paper
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T09:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
When Software was Sound: Exploring the forensic materiality and evidence of manufacture of microcomputer software recorded on cassette.

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/when-software-was-sound-exploring-the-forensic-materiality-and-e/

abstract:
The need to preserve microcomputer software as part of our shared digital heritage is now recognised. This work is being undertaken within academic and cultural institutions and also by the public. Some of this heritage exists on cassette tapes upon which data is encoded as sound. Current preservation practices implicitly privilege the preservation of the bytes encoded on the tape but not necessarily the original audio signal itself. This case study of Australian educational programs recovered from 40 year old cassettes suggests that their original signals contain evidence of an atypical mastering process and in doing so exemplify Kirschenbaum’s (2008) delineation between the forensic and formal materiality of digital objects. By extending this delineation, for the first time, to software on cassette this article attests to the ongoing theoretical value of Kirschenbaum’s thesis. It further suggests that cassette software preservation practices be aligned with those of physical object conservation in which an ethical responsibility to preserve ‘evidence of manufacture’ has long been acknowledged.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/1qbrzqr0/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/1qbrzqr0/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/185lG4aMfAMXgyb_bH06C6dzEcfuLj62A540mo_Uibos/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/37e24c918bf84b0fad25a0836ae00456572f987242854f37936d92e33fe9f149"}


title: Traveling Light: a carry-on of essentials for development of Cornell's digital preservation program
creators: ["Dianne Dietrich"]
type: paper
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T13:50:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/traveling-light-a-carry-on-of-essentials-for-development-of-corn/

abstract:
The team behind Cornell University Library Archival Repository (CULAR) has made the conscious and deliberate decision to preference human-mediated workflows in developing its digital preservation program. This has allowed them to remain responsive to the needs of their colleagues rather than trying to fit the practices of many departments into a single monolithic system. This paper traces the evolution of Cornell’s digital preservation program, highlighting the inflection points that informed how the service developed and operates today.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/vvay1530/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/vvay1530/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1O71NsTHl1erV9cOk6ryAt_fu89P9WTLDnwbbtluYc2E/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e468e40244c34b82858b50fb7eb58232f195eb8a607a42afa3eb4938971cce8d"}


creators: ["Stefania Di Maria"]
type: lightning talk
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T15:35:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Where is my hoverboard? Back to the Future! A DeLorean ride to Queensland State Archives’ Digital Archive

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/where-is-my-hoverboard-back-to-the-future-a-delorean-ride-to-que/

abstract:
Embark on a journey reminiscent of the iconic movie "Back to the Future" as we explore Queensland State Archives' epic saga of building a digital archive. From the humble beginnings of extracting digital legacy records to navigating the labyrinth of complex data formats and relationships, our expedition mirrors a voyage through time. Arriving at our desired destination, the launch of QSA Digital Archive, it's as if we've barely beat the clock.
Like Marty McFly's quest to alter the future, we have challenged conventional thinking, remodelled the way we engage with our agencies, reshaped transfer processes and workflows to adapt to the ever-evolving landscape of digital preservation and the needs of our users. Along the way, we have recalibrated our assumptions and questioned the very feasibility of transfers themselves, grappling with the reality of preserving our digital heritage in a rapidly changing world. 
As we reflect on our odyssey, we ponder: is this the future we envisioned when we embarked on our quest to safeguard our digital legacy, or do we fear that the legacy will become lost to the memories of future generations despite our ambitions? 
As we navigate the digital archive time machine to explore the agency landscape, are we encountering confidence and readiness to confront the challenges ahead? The digital preservation maturity of our agencies varies significantly, ranging from struggles in identifying permanent digital records to grappling with creators of large, complex datasets that exceed the capabilities of this iteration of the digital archive.
Join us as we delve into these questions and envision the path forward in preserving Queensland's digital heritage for generations to come.  By harnessing the power of technology, embracing interdisciplinary approaches, and fostering a culture of preservation, our mission is to build archives that stand the test of time.

links:
{"citation_public_url": "https://zenodo.org/records/13732254", "citation_pdf_url": "https://zenodo.org/records/13732254", "citation_conference_slides_url": "https://zenodo.org/records/13732254", "citation_conference_notes_url": "https://docs.google.com/document/d/1coSQGZ5jVNK0VwwLWUyBu-JIkNkKuQH-qHnOUyj_KzA/edit#heading=h.ge8kdqo3zbiz", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b27936ff02184e1fbce3a6cbad4e50932f2972e78ce34bdf91e5c1f936647db4"}


title: Significant properties of the digital authoritative record in Upper Austria
creators: ["Veronika Fuehrer"]
type: paper
keywords: ["metadata standards and implementation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T16:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/significant-properties-of-the-digital-authoritative-record-in-up/

abstract:
This paper examines the significant properties of Upper Austrian digital authoritative records (‘digitaler Verwaltungsakt’) archived in an OAIS-conforming digital repository based on Records in Contexts (RiC), while especially considering legal implications pertaining to preservation planning

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/k96iruqm/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/k96iruqm/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1dMRL3qzpezcrsdIwJp0CZMyzwMiXLHsEfODCSaxzGU0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/2ab4cdf39c204bddb28d6e6bb4f76afce407e1e298844e28aabaecca60f0fa85"}


creators: ["Maureen Pennock"]
type: paper
keywords: ["information management principles", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T11:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
'Scaling up' knowledge of Digital Preservation Risk: From Concept to Reference Model and Risk Assessment with CHARM

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/scaling-up-knowledge-of-digital-preservation-risk-from-concept-t/

abstract:
Risk is a frequently used term in digital preservation, though the literature and solutions of the field often portray and describe risk in different ways. CHARM addresses this with a newly innovative, and comprehensive reference model and corresponding vocabulary for the digital preservation risk domain. Inspired by risk science, a signature feature of CHARM is its applied distinction between conceptual and characterized digital preservation risk. CHARM establishes a conceptual definition of digital preservation risk built around a purposeful definition of digital preservation as a goal and value-based endeavour, then deconstructs this to develop a cascading and logical series of abstract models for the whole digital preservation domain. This paper introduces the methodology though which CHARM was developed, presents and explains some of the key CHARM models, and discusses some of the methods through which CHARM can support scoped yet holistic risk identification and risk assessment exercises. This holistic, domain-level solution represents a significant 'scaling up' of our disciplinary understanding of digital preservation risk.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/m5opwsm3/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/m5opwsm3/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1FD-lIrViKGWNpBR8inlhbkoudzx4OqY7IM5C7anGIn0/edit#heading=h.aar4tupij1po"}


title: Understanding the digital city: Conflicting values, community and representation information
creators: ["Daniel Steinmeier"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T16:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/understanding-the-digital-city-conflicting-values-community-and/

abstract:
The digital city (DDS) started in 1994 as the first community platform targeted to the general public in The Netherlands. DDS had as its mission to enable the general public to explore the possibilities of the then-new internet. As stated by the founders the interface was supposed to be user-friendly to such an extent that even people with no computer experience would be able to use it. But looking at the history of DDS, some of these initial values hardly came to fruition because others like innovation were prioritized. The ideological commitments of the founders arguably predetermined which values would win out in practice. In this article I will illustrate how DDS can be analysed as charismatic technology to explain how underlying values influenced the design and how this impacted the community. Understanding how conflicting values, ambiguity and doubt were handled by the management of this early online community is an important lesson for preservation. On a practical level we need to know how to inform our designated community about these conflicting values as available in the representation information on this important UNESCO-heritage collection. What do we want our users to understand about it? At a deeper level we can see parallels between the community of DDS and our own community: the designated community. Lessons learned through analyzing the historical struggles of trying to make the DDS-community more diverse might still be relevant if we aim to understand more about how to apply the concept of the designated community within our own institutions.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/84dbwdby/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/84dbwdby/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1QaM-23veDJpSDV0c31avxpj7N9yzi82UpA5LXQjgyRM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/32af20969ae4432e92ec34b4858d646eb0bc0e923d964404a63fd266c97ef4ee"}


creators: ["Joakim Philipson"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Prepare to Preserve: the Harvest Combine for Research Data at Stockholm University and the Systems Inventory

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/prepare-to-preserve-the-harvest-combine-for-research-data-at-sto/

abstract:
In the absence yet of a digital archive compliant with the OAIS model requirements Stockholm University (SU) is nevertheless continually developing a "Harvest Combine" tool for transformation of metadata and data files from data repositories that are used by SU researchers such as Figshare, Datadryad and Zenodo. The metadata are collected from these repositories, enriched with metadata from other sources, and then transformed to accord with the Swedish National Archives recent implementation (aka FGS 2.0) of the European Common Specification for Information Packages (E-ARK CSIP) and Specification for Submission Information Packages (E-ARK SIP) versions 2.1.0. The metadata records are then stored in the SU local (temporal) archive together with the associated data files harvested simultaneously. Part of the motivation for this preparatory digital preservation work are the perceived risks of trusting the digital preservation of research data files produced by SU reseachers to external repositories, that we do not fully control locally. The end product of this harvest and transformation processing are SIPs (Submission Information Packages), still awaiting future transformation to AIPs (Archival Information Packages) and eventually DIPs (Dissemination Information Packages). The associated data files are not transformed or converted in this first step towards long-term preservation and archiving, but we keep track of the file formats ingested partly by mapping file extensions to mimetypes in a special registry xml-file, used in the transformation processing and continuously updated whenever "new" file formats are encountered for the first time.

The software scripts that were developed for this "harvester combine" are in BASH Unix Shell, XQuery and XSLT. The processing of metadata, data and scripts occurs locally using Git Bash (for Windows), BaseX and Oxygen XML editor, but is essentially software-tool agnostic. Metadata input sources are e.g. OAI-PMH feeds (Datacite or METS), repository specific APIs (to get necessary file metadata) or generic command line scripts (for checksums and file sizes in some cases). Only recently we have also created a cross-sectional Digital Preservation Group at Stockholm University Library, whose first task is to create an inventory of all (external or internal) source informations systems (e.g. data repositories), together with their local destination archival or storage systems. This inventory is then aimed to serve as a basis for a digital preservation plan for future long-term preservation.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/5t6x01mf/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/5t6x01mf/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13743159", "citation_conference_notes_url": "https://docs.google.com/document/d/1b6uQj3CN_S_HmE4-L7B_CjWMX2WgcazRl2JAM-gTM_o/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/4ddf89491fa14b768053356fff184d51d5e1873012e04b299dadafeb331003eb"}


title: Working on a Budget with WANG disks and other obscure formats
creators: ["Leontien Talboom", "Elizabeth Kata", "Chris Knowles", "Tyler Thorsted"]
type: workshop
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-16T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {"citation_conference_slides_url": "https://zenodo.org/records/13828372"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/working-on-a-budget-with-wang-disks-and-other-obscure-formats/

abstract:
Memory institutions are grappling with the challenges posed by digital carriers in their collections. While solutions for more recent carriers like hard drives, optical discs, and flash storage are readily available, the landscape becomes trickier when dealing with older formats such as floppy disks. It is becoming increasingly difficult to source the hardware, such as 5.25” floppy drives. There are many boards that can read flux streams, including the KryoFlux, and the Award-winning Archivist’s Guide to KryoFlux (https://github.com/archivistsguidetokryoflux/archivists-guide-to-kryoflux) can help to get started. But KryoFlux is somewhat limited in the disk formats it can interpret and might be too expensive for smaller institutions. We came together as practitioners because we encountered disk formats that required additional efforts to read and extract files from. We explored hardware such as Greaseweazle and using FluxEngine software to read less common disk formats. Sharing the knowledge we have gained, this tutorial and workshop present an opportunity for participants to delve into these formats, examining them from both hardware and formatting perspectives.

The session will start with a tutorial designed to showcase various options and tools (FluxEngine, GreaseWeazle), demonstrating how to make aging equipment compatible with contemporary machines. At the end of the tutorial, participants should have the knowledge to build their own forensic workstation for 5.25” and 3.5” floppy disks. 

Commencing with case studies, the workshop in the second half of the session will unravel the complexities of dealing with obscure formats and share valuable lessons learned. Participants will be equipped with practical tips and tricks for identification and handling, including utilizing Hex Editors and using tools for specific obscure disk formats (such as WANG). The aim is to empower participants with the skills and knowledge needed to navigate the challenges associated with older formats.

Encouraging an interactive environment, the workshop invites participants to share their experiences in tackling obscure formats. Whether seasoned professionals or newcomers to the field, everyone is welcome to contribute, fostering a collaborative exchange of insights. The inclusive nature of the workshop ensures that participants, regardless of their level of expertise, will find value in the discussions and practical demonstrations.


title: Preserving data and documents with the Vitam software
creators: ["Marion Ville"]
type: tutorial
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/preserving-data-and-documents-with-the-vitam-software/

abstract:
The [Program Vitam][1] is a French cross-ministerial project, whose main goal is to develop an [open source recordkeeping software][2] (back-office and front-office). The project has been drawn up since 2011 and organized using an innovative approach in France, for archives and recordkeeping sectors, but also for public services in general, involving records managers, archivists and IT professionals. In addition to its funding ministries (Culture, Foreign Affairs, Defense), it now has more than seventy partners from the public and the private sectors.

The software development is using Agile method. It promotes adaptive planning, evolutionary development, early delivery, continuous improvement, and fosters rapid and flexible response to change. But on top of that, the project focuses on user satisfaction. This implies an active collaboration between archivists and IT professionals (developers) to achieve the development of the software. The building of a shared culture/knowledge, or for the less of a mutual understanding and comprehensibility are the keys of the project success. In spring 2024, the Vitam 7.1 will be released. 

During this workshop, the Vitam team will present the organization of the program, and give an overview of the concepts, functionalities and roadmap of the Vitam software. There will also be a hands-on exercises, allowing attendees to familiarize themselves with the Vitam software, from records acquisition to access, archives lifecycle management and preservation.


  [1]: https://www.programmevitam.fr/pages/english/pres_english/
  [2]: https://github.com/ProgrammeVitam

links:
{"citation_conference_slides_url": "https://zenodo.org/records/13753928", "citation_conference_notes_url": "https://docs.google.com/document/d/1ClMSccIwh9Hlxd2qllokrCRNR7Nz94CgLpPB47Q16J0/edit#heading=h.aar4tupij1po"}


title: The BnF data-driven policy for legal deposit of born-digital sound
creators: ["Bertrand Caron"]
type: paper
keywords: ["metadata standards and implementation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T16:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-bnf-data-driven-policy-for-legal-deposit-of-born-digital-sou/

abstract:
In December 2019, the Bibliothèque nationale de France (BnF) launched its legal deposit program of born-digital sound. The mass of content likely to be received by the institution for this purpose is considerable – over 300,000 products per year. After a few years of gradual build-up, it has become clear that this mass of content will not be manageable without the definition of collections accrual policy based on a detailed knowledge of the phonographic publishing landscape and the life cycle of these collections. The article will show how methods for analyzing data, metadata and identifiers reveal the particular dynamism of phonographic publishing, and the need for eligibility controls that take account of the industry's distinct objectives. It will also detail the measures taken by BnF as a result of this study.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/6m5xlcii/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/6m5xlcii/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1coSQGZ5jVNK0VwwLWUyBu-JIkNkKuQH-qHnOUyj_KzA/edit#heading=h.ge8kdqo3zbiz", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b27936ff02184e1fbce3a6cbad4e50932f2972e78ce34bdf91e5c1f936647db4"}


title: Archiving social media for beginners
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/archiving-social-media-for-beginners/
creators: ["Lode Scheers", "Nastasia Vanderperren"]
type: tutorial
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
Social media has become an integral part of our daily lives. Moreover, social media play a very important role in communicating about various social topics and do so by a wide range of actors. As such, the channels serve as a valuable source for (scientific) research, but, because of the volatile nature of the content, they are still rarely archived. We collaborated with KADOC-KU Leuven in the project Best Practices for the Archiving of Social Media in Flanders and Brussels, to research how to capture and archive this specific online information and make it future-proof. During the project, we tested a large number of tools, developed workflows and wrote manuals for archiving social media, and published them on our knowledge base. The manuals are written to facilitate users with little to no IT skills to start archiving social media. 

An overview of the published manuals and workflows on our knowledge base:
- [Archiving YouTube videos using Tartube](https://www.projectcest.be/wiki/Publicatie:YouTube_video%27s_archiveren_met_Tartube) 
- [Archiving social media accounts using ArchiveWeb.page](https://www.projectcest.be/wiki/Publicatie:Sociale_media_accounts_archiveren_met_ArchiveWeb.page)
- [Workflows for capturing social media accounts](https://www.projectcest.be/wiki/Publicatie:Workflows_voor_de_captatie_van_individuele_sociale_media_accounts)

These will be translated into English before iPRES 2024.

What will you learn?
-----

This hands-on workshop aims to give the participants an easy way to start archiving social media accounts. The tools introduced during the workshop are selected to be user-friendly and will be jointly configured and used to capture social media content during the workshop. 

We would like to introduce the following tools:
- ArchiveWeb.page, a Chrome extension for capturing social media accounts while retaining the look & feel;
- Tartube, a tool for archiving videos, channels and accounts of video-sharing platforms, e.g. YouTube;
- Browsertrix-cloud (TBD), a hosted solution for capturing social media accounts while retaining the look & feel;
- ReplayWeb.page, a hosted solution for accessing web archives.

The final list is subject to change. All tools are open-source and free. 

At the end of the workshop participants will have a captured social media account and will be able to use the introduced tools independently.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1hxCncDvTa1lX_fuYmjlXPEfgp0frh0UNHv_p8Ppkl0Y/edit#heading=h.aar4tupij1po"}


title: Building an information model ready for access
creators: ["Pascale Montmartin"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/building-an-information-model-ready-for-access/

abstract:
This paper will present a case study reporting challenges and strategies adopted along the development of an information model for digital preservation at Bibliothèque et Archives nationales du Québec (BAnQ). Influenced by and for access, it will explain how we managed to reconcile our needs with international standards and best practices. Concrete examples of information packages will be provided.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/mhrmk885/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/mhrmk885/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1Gtj0FVs3quH2bqbetwTRgPFJWOaPMpRrrimsDVU7D4A/edit#heading=h.aar4tupij1po"}


title: Archiving Made Easy: Introducing Brocade – a Tool for Modern Archive Management
creators: ["Tom Deneire"]
type: paper
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/archiving-made-easy-introducing-brocade-a-tool-for-modern-archiv/

abstract:
In today's fast-paced digital age, effective archiving and documentation play pivotal roles in maintaining organizational efficiency and preserving valuable information. This paper presents a demonstration of a tool designed to streamline the archiving process and enhance documentation practices. The tool offers intuitive features aimed at simplifying the capture, organization, and retrieval of information, thereby reducing the time and effort required for archiving tasks. Through a series of practical examples and hands-on demonstrations, this presentation showcases the tool's capabilities, like e.g. OAI-MPH and IIIF, and illustrates its potential to revolutionize archiving practices across various domains.

links:
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creators: ["Florence Poidevin", "Vincent Joguin"]
type: paper
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
PDF Hybrid Preservation on Paper: Combining Digital and Analog to Preserve Critical Documents for Centuries in a Radioactive Waste Management Context

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/pdf-hybrid-preservation-on-paper-combining-digital-and-analog-to/

abstract:
Many organizations preserve content in PDF form.  Andra, the French national radioactive waste management agency, documents its nuclear waste repositories mostly in this format, with a requirement to preserve some of this documentation over multi-century timescales at least.  The impermanence of computing and complexity of the PDF format make the latter inappropriate for such timescales, and Andra has consequently taken the route of printing these documents on permanent paper.  In the process however, in addition to the resulting high page count, digital integrity is lost which jeopardizes automated processing of text (e.g. search, translation, sorting) as it becomes dependent on the hypothetical future availability of perfect OCR.  To try and benefit from the best of both digital and analog, the Micr’Olonys solution from Eupalia, already tested at Andra on a database, was extended with a preparer utility, called Sumetar, to convert PDF files into plain UTF-8 encoded text files associated with images in the BMP format or printed in analog form.  Plain text and the BMP format are both very simple yet widespread, and are therefore suited for long term as well as current accessibility.  Sumetar packages multiple files into a single uncompressed tar file, another very simple format.  Micr’Olonys then transcribes the digital file into 2D barcodes printed on paper for passive preservation.  Tests carried out in late 2023 show that this strategy typically offers a four-fold reduction in page count for a document with roughly one image every two pages on average.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/e8vexg58/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/e8vexg58/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1b6uQj3CN_S_HmE4-L7B_CjWMX2WgcazRl2JAM-gTM_o/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/4ddf89491fa14b768053356fff184d51d5e1873012e04b299dadafeb331003eb"}


title: Dancing with donors: Trust-building across gaps of curation priorities
creators: ["Alan Munshower", "Alex Kinnaman"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/dancing-with-donors-trust-building-across-gaps-of-curation-prior/

abstract:
Virginia Tech University Libraries (VTUL) serves a range of cultural heritage, academic, and local communities aligned in the goal to “get stuff online and accessible.” Despite the same overarching goal, the specific requirements from each party to reach that goal do not always overlap. The initial dance of negotiation between library and donor collaborations sets the tone for the ongoing relationship between the two. Across the departments in VTUL that manage such relationships with donors and curate digital collections, there are common trends emerging in barriers and observations with building relationships, and also with the concessions, compromises, and adjustments made to meet the curation needs of both parties. There are noted gaps in priorities and knowledge of curation processes, expectations around the understanding of digital collections, communication and roles and responsibilities, and resource understandability and availability. This paper specifically addresses relationships with donors and that impact on the subsequent work resulting from agreement with both parties.

Continuing the iPRES conversation around community archiving and successful collaborations, the authors of this paper look critically at their partnerships with donors of digital material. This paper aligns with the conference theme “Start 2 preserve” in that it both addresses the barriers to entering the digital preservation landscape for the non-librarian community, and the barriers of digital preservation practitioners in aligning collaborator needs with digital curation needs. The authors focus on spotlighting the learning curve present on both sides of the work of community archiving. In recognizing recurrent gaps in understanding, this paper aims to be a part of a larger conversation on how community partnerships can blossom with built trust and understanding, coupled with robust planning and technical capability.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/ra23jq2d/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/ra23jq2d/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13840343", "citation_conference_notes_url": "https://docs.google.com/document/d/1mgTgU3cBnGhtUKp56WX6T09a6KFZdxdc2etEVKICP0o/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/da558afc086a4295b13f278b9880987410c0a5a02d2e45389a2e6e3f23ebcd44"}


title: Macintosh Type/Creator Codes: Improving identification of files from MacOS Classic
creators: ["Tyler Thorsted"]
type: paper
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/macintosh-type-creator-codes-improving-identification-of-files-f/

abstract:
Working with Macintosh files from the 1980 to early 2000’s can be challenging as they are often on difficult to access disks, unique encoding, have resource forks, and often don’t use extensions. Identification of files from a Macintosh formatted disk can be accomplished with identification methods such as PRONOM, but what if those standard methods come up empty or are misleading? This paper investigates a method of identification which can provide better results compared to existing methods. The Macintosh operating system used special extended attribute codes to not only identify the file type, but also the original creating application. Called Type / Creator codes, these extended attributes are often lost or hidden to the user during preservation activities but can provide important information for long term preservation. These codes along with resource forks can provide necessary information for emulation and migration activities.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/frnya0ft/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/frnya0ft/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13835574", "citation_conference_notes_url": "https://docs.google.com/document/d/1I9VZCGTj0te1FLxFE0Cg5lbmiXawWS-pvU13PTud-dY/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b1911c5fa8cc4f6a896056eb7088ed030d5860e1edc148c78dae480a7f62bba0"}


title: First steps into command line tools for preservation
creators: ["Lode Scheers", "Nastasia Vanderperren"]
type: workshop
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-16T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/first-steps-into-command-line-tools-for-preservation/

abstract:
Do you already use the command line for digital preservation tasks? It’s a lightweight, yet powerful instrument that is available on every computer. It allows you to manage your computer or automate repetitive tasks, but can also be used to carry out digital preservation tasks and quality control, with tools like e.g. Jhove, FFmpeg, bagIT, rclone, ExifTool, Xmlstarlet or Siegfried. Useful for every (digital) archivist whose nature of work has shifted from paper to digital. 

Why use the command line?
-------------------------

The command line is one of the most useful and efficient tools we have as computer users, but it can feel overwhelming when you first start using the tool. Small cultural heritage organisations do not always have the means to hire a full-time IT professional, requiring employees to familiarise themselves with new digital skills and tools. In our hands-on workshop, we will guide the participants in taking their first steps using the command line to carry out various digital preservation tasks.

What will you learn?
--------------------
We will dive deeper into tools for working with files in bulk:
 - validating files with Jhove or a Tiff validator;
 - transcoding videos with FFmpeg;
 - transferring files from an online storage service to an offline storage using rclone;
- reading and writing embedded metadata in image, audio and video with ExifTool;
- extracting information from XML files with Xmlstarlet;
- identifying files with Siegfried;
- packaging files in a bagIT;
- ...

The exact list may change depending on the needs or questions of the participants. We expect to introduce 4 to 5 command line tools.

The Windows command prompt and Powershell are not compatible with the command line interface of macOS and Ubuntu. That is why Windows users need to install Microsoft’s WSL2 and set up Ubuntu before joining the workshop.
We will discuss the participants needs and questions in a Zoom call which will be organised around 2 weeks before the workshop. We recommend the participants to join this session as it serves as a way to answer technical questions or troubleshoot some installation issues before the workshop.


title: Management and conservation of audiovisual documents in information institutions in Oman
creators: ["Abderrazak Mkadmi"]
type: paper
keywords: ["managing access", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T16:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/management-and-conservation-of-audiovisual-documents-in-informat/

abstract:
This paper investigates the management and preservation of audiovisual documents within Omani institutions, given their significance as records of institutional memory and heritage. Audiovisual materials face unique threats of deterioration and technological obsolescence that necessitate tailored preservation approaches. Through a qualitative field study utilizing semi-structured interviews, this research assessed the current state, strategies, perceived value, and digitization practices for audiovisual content across various Omani institutions, including archives, libraries, and information centers.
Key findings reveal that while usage rates are high at 35%, concrete preservation strategies tailored to multimedia remain inadequate, coupled with technology and policy-related obstacles. This highlights the need for dedicated digitization, training, and policy initiatives to safeguard audiovisual content, given their vulnerability and value as records of institutional identities.
The implications indicate the necessity of a collaborative national approach combining governmental, institutional, and community efforts to formulate multifaceted preservation strategies addressing related dimensions. Standardizing practices through training programs and global standards alignment are also integral for accessible and enduring multimedia conservation. As repositories of cultural heritage, dedicated audiovisual management frameworks will ensure their persistence for posterity.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/bwm3ot6k/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/bwm3ot6k/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1RnqtK66DuBgEZBSuTMC7aU8i32AMZQUp5X-Qi1AQdNg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e14395c2e38544b884534e3ad374a2f5eb92a4bb791941e1ba0222a6c969343c"}


creators: ["Sara Day Thomson"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T16:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
‘Good old Internet: it's not just there for the serious things in life!’: a digital forensics workflow on-the-fly to preserve the history of technology in higher education through University of Edinburgh BITs newsletter (1994-2019)

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/good-old-internet-it-s-not-just-there-for-the-serious-things-in/

abstract:
How has technology transformed higher education? How has higher education transformed technology? The learning experience for University students today bears very little resemblance to the experience of a student who matriculated in, say, 1970. The methods for delivering teaching, submitting assessments, and interacting with peers have completely transformed institutions of higher learning as well as the type of skills and capabilities of their graduates. These changes have contributed to a widespread transformation of the UK’s economy – indeed the global economy – which touch almost every aspect of life.
This paper describes a student internship at the University of Edinburgh aimed at preserving legacy issues of the University’s Computing Services’ newsletter BITs (Bulletin of IT Services). The newsletter provides unique detail about how the implementation of new technologies – like the ‘Good old Internet’ – have supported and even driven seismic change to University education. These digital archives provide rich insights into how new technologies were perceived by staff, priorities for resourcing new platforms, and the day-to-day changes to working and studying brought on by new tools and services. However, until summer 2023, many of those archives were trapped on decaying CDs and DVDs stored by the Graphic Design team.
Through a close collaboration between Graphic Design and Digital Archives, a student internship was developed to help recover these historic glimpses of technological innovation at the University in the late 90s and early 00s. Without resourcing for a dedicated space for forensics processing, the team assembled an ‘on-the-fly’ forensics station. Though far from ideal, the on-the-fly workstation allowed the student intern to sit with the Graphic Design team to ask questions about past projects and ways of working. Facing numerous challenges (such as training a first-year undergraduate on digital preservation, forensics software, and how to open a jewel case), this project helped to demonstrate that without dedicated funding, many important resources from across the University will be lost. However, the project also enjoyed a few highly rewarding victories, including recovery of (almost) all the legacy editions of BITs and watching a Gen Z undergraduate explain Y2K to peer student interns.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/8bppcbds/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/8bppcbds/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1coSQGZ5jVNK0VwwLWUyBu-JIkNkKuQH-qHnOUyj_KzA/edit#heading=h.ge8kdqo3zbiz", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/b27936ff02184e1fbce3a6cbad4e50932f2972e78ce34bdf91e5c1f936647db4"}


creators: ["ZiYe WANG"]
type: paper
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T14:40:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
The Evaluation of the Performance Quality for Publishers of Long-term Preservation of Digital Science and Technology Resources

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-evaluation-of-the-performance-quality-for-publishers-of-long/

abstract:
Abstract: [Purpose/Significance] Since 2013, the National Digital Preservation Center (hereinafter referred to as the NDPC) led by the National Science and Technology Library has constructed 71 agreements for the long-term preservation of digital science and technology resources. However, there are problems, such as delayed submission and incomplete data from publishers, that negatively impact the long-term preservation of digital science and technology resources. Therefore, it is necessary to perform a performance quality evaluation to serve as an effective means of restraint. [Method/Process] The key indicators in the long-term preservation agreement were extracted based on the implementation work. The evaluation indicators were enhanced through expert investigation to establish a performance quality evaluation system for publishers. Subsequently, the NDPC institution conducted scoring and division of levels to identify common issues and propose incentive and constraint mechanisms. [Results/Conclusion] The long-term preservation of digital science and technology resources lack robust business-oriented constraints. It is recommended to establish incentive and constraint mechanisms from combining long-term preservation to contract renewal, publicity of ranking, and data crawling authorization to urge publishers to enhance performance quality.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/rjyx4yxo/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/rjyx4yxo/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1F5cLyxQZ6P_CkzMkoLeaZt8aSUutVAQYYU9OJt6ak7M/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/70e6a71cd819497fafd29ee52614bc920a15d919219a4c54887e6c7d5a8a3bf7"}


title: OCFL Workshop
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/ocfl-workshop/
creators: ["Neil Jefferies"]
type: workshop
keywords: ["standards and models", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-16T12:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
This Oxford Common File Layout (OCFL) specification describes an application-independent approach to the storage of digital information in a scalable, structured, transparent, and predictable manner. It is designed to promote long-term object management best practices within digital repositories. OCFL v1 was released in 2020 with a minor update to v1.1 in 2022 containing clarifications and corrections. OCFL is currently supported by the Fedora Commons Repository Platform, the InvenioRDM Platform that underlies Zenodo, LibNova products and a number of other digital preservation-oriented systems.   

This session will be divided into three sections:

Design Philosophy - The session will begin with a presentation on the history of OCFL and how the design process analysed community-provided use cases and requirements to derive a set of key objectives for OCFL. The objectives will then be examined in more detail.

Implementing OCFL v1 - The presentation will be followed by a more discursive session where we will go through the OCFL v1.1 specification and accompanying Implementation Notes, and discuss how it is implemented in practice. In particular, we will look at how OCFL aims to be self-documenting and the use of the extension mechanism to expand OCFL functionality and documentability without compromising the core specification. We will also look at the available tests, fixtures and code libraries that are available to support implementers, with the opportunity for hands-on exploration.

Towards v2 - The process towards a v2 release of the specification is already underway. The session will finish with a discussion of the use cases being considered for inclusion in v2 as a result of community engagements over the past 18 months and progress by the OCFL Editorial team to date, with a view to encouraging more participation and contributions.


creators: ["Sofie Veramme"]
type: lightning talk
keywords: ["legal and social responsibilities for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
An ethical data practice for intangible cultural heritage: a practical guide for collecting and linking data on immaterieelerfgoed.be

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/an-ethical-data-practice-for-intangible-cultural-heritage-a-prac/

abstract:
**Intangible cultural heritage (ICH)** is very much alive: practices evolve over time and adapt to a fast-changing world. Communities, groups and individuals are the prime custodians of ICH. The existing approaches and methodologies for linking data in tangible heritage cannot be practised in the context of (meta)dating ICH.

During the project pURIs for immaterieelerfgoed.be: Building Blocks for Digital Transformation in the Cultural Heritage Sector, NGO Workshop Intangible Heritage Flandres researched how to develop a persistent and sustainable data practise for ICH. The project addressed **questions relating to the tension between the principles behind open data on the one hand, and the stewardship of communities over their living and evolving ICH on the other**. Immaterieelerfgoed.be is the platform for ICH in Flanders and Brussels. It includes inventories of ICH. The content of these inventories mainly take on the form of descriptive data and are collated through co-creation.

**To achieve an ethical data practice, the rights and well-being of the ICH community involved in all phases of the data life cycle on - and beyond - immaterieelerfgoed.be have to be prioritised**. The aim is to reduce the potential harm that data sharing may cause to the communities involved, e.g. the misuse of heritage that has customary restrictions on access and use). By building upon known principles for data sharing, combining FAIR (open and persistent data sharing) and CARE (people and purposes oriented data sharing), a methodology to map the current data practice applied on immaterieelerfgoed.be has been developed. Additionally a series of actions to establish an ethical data strategy, ensuring both clean and open data and agency and advocacy of the ICH communities, has been discerned. 

During the course of the project, we scrutinised the current registration module for the ICH inventories, applied user agreements and privacy policies and the attribution of rights statements and reuse licences (e.g. Creative Commons). We researched how we can implement persistent URI’s and install an opt-out option for them without breaking their persistence. In addition we found that it is indispensable that the communities concerned have to be sensitised about the impact of sharing their data.

links:
{"citation_public_url": "https://zenodo.org/records/13692985", "citation_pdf_url": "https://zenodo.org/records/13692985", "citation_conference_slides_url": "https://zenodo.org/records/13692985", "citation_conference_notes_url": "https://docs.google.com/document/d/1RnqtK66DuBgEZBSuTMC7aU8i32AMZQUp5X-Qi1AQdNg/edit#heading=h.aar4tupij1po"}


title: How do you preserve 50 billion photos?
creators: ["Alex Chan", "George Oates"]
type: birds of a feather
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/how-do-you-preserve-50-billion-photos/

abstract:
Flickr has more than 50 billion photos, a vast and growing collection beginning at the first days of photography and continuing to just moments ago. But as we’ve seen, social media platforms can go dark or disappear at short notice, and take with them unique and enormous slices of our cultural heritage. Can we do better?

How *do* you preserve something like Flickr? It’s simply too big for any one cultural heritage institution to preserve, so what else can we do?

And *what* do you select to preserve from Flickr? What makes up an archival version of a Flickr photo? How do we do better than a bucket of JPEGs? Which metadata is valuable? How do we represent the networked nature of objects in a service like Flickr?

At [the Flickr Foundation](https://www.flickr.org/), our mission is to keep Flickr photos visible for 100 years. What does long-term stewardship of social objects mean? What do we need to put in place to govern across generations?

We’re considering these questions as we develop our Data Lifeboat concept, which is part of [our Content Mobility program](https://www.flickr.org/programs/content-mobility/). We’d love to share this work with you, and hear what you think. Come along to this session to hear about what we’ve been working on, what we’ve already made, and other questions we’re stumped by.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1WaNavGOTtAw-JmB6YZP7qn8YH5dhTuGSBei1d1y1SZc/edit#heading=h.aar4tupij1po"}


title: Digital preservation in the cloud?
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-preservation-in-the-cloud/
creators: ["Eld Zierau", "Jeffrey van der Hoeven", "Jette Junge", "Sam Alloing"]
type: panel
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-17T11:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
In recent years more and more commercial solutions for support of digital preservation are moving to the cloud, e.g. Preservica and Rosetta. Others, such as Arkivum, have been implemented as hosted applications with attached cloud-storage from the start. The number of cloud-customers are growing, which means that customers on enterprise solutions must consider cloud solutions to get extra benefits or because the support for on-premise solutions will be terminated at some stage. To some organisations, this poses a major problem, since they might have institutional regulations, policies or other reasons why a cloud solution is not a possibility.
Preservation involves both long-term access and access rights protection, and requirements will vary for different types of materials, for instance, open data versus sensitive data such as social science research data, that needs extra protection due to its nature and legal issues.
With cloud-based storage architectures and cloud-based services the spectrum of how things are kept safe has become more diverse than ever. Moreover, there are differences in whether the bit preservation of metadata and files is in the cloud or on-premise. 
 
This panel will consist of representatives from organisations or projects researching and evaluating preservation solutions or using commercial solutions either on-premise or in the cloud.
The panel will discuss the following issues and try to learn from each other’s insights.
 

·         What is the take of various heritage organisations on this development towards the cloud?
 -     Which barriers do you see in having application and/or storage in the cloud
·         Which risks do you see when using or not using the cloud, e.g. cyber security or shut down of the solution?
·         Which challenges or opportunities do they see in e.g. finances, maintenance, scalability? 
·         How do they envision exit strategies for cloud solutions?
 
The discussion will focus on the cloud questions independent of commercial solutions used by the organisations.

Panelists:
Eld Zierau (KBDK)
Jeffrey van der Hoeven (KBNL)
Micky Lindlar (TIB)
Erik Borglund (Mid Sweden University) 
Andrea Goethals (NLNZ)
Steve Daly (TNA) 

Moderator: 
Neil Grindley (Jisc)

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1D_bCGeM1e4QQU8k70bQhC8X1_DBXt29StAPmeW2djmE/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/fc230dda5df941daa9a88f0bbe8b23264cdaede2ed624a2f961c1a5de67d84c6"}


title: All Risk is Local: File Format Risk Assessment in Two U.S. Government Contexts
creators: ["Elizabeth England", "Hannah Wang", "Kate Murray", "Leslie Johnston", "Theron Westervelt"]
type: paper
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T12:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/all-risk-is-local-file-format-risk-assessment-in-two-u-s-governm/

abstract:
Evaluating file formats is an integral component of risk assessment for digital content. Understanding a file from a technical standpoint is important but equally as so is understanding the institution’s ability to preserve it for the long term. In other words, all risk is local. But how to assess that risk in a meaningful and consistent way across widely diverse collections? There is no one size fits all approach. Instead, institutions of all sizes can assess format risk in a manner that is appropriate for their organization. Two U.S. federal government agencies, the National Archives and Records Administration (NARA) and the Library of Congress discuss their approaches to risk assessment through digital file format assessment including the similarities and differences in their approaches, which were designed to meet the different goals of their institutions. The Library of Congress utilizes a number of mechanisms including the Recommended Formats Statement, which has a defined and publicly available evaluation criteria matrix, as well as research from the Sustainability of Digital Formats. NARA issues Transfer Guidance that identifies preferred and acceptable file formats for the transfer of permanent records for preservation, as well as guidance for federal records managers about specific categories of records, such as email or social media. NARA's guidance is based on a risk assessment process for individual versions of formats, which is shared publicly through the NARA Digital Preservation Framework. Both NARA and Library of Congress’ approaches were born from a shared framework which diverged over time to meet each institution’s goals and needs.

links:
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title: Preserving Inria's Legacy Software: A Crowd-Sourced Approach
creators: ["Mathilde Fichen"]
type: paper
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T14:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/preserving-inria-s-legacy-software-a-crowd-sourced-approach/

abstract:
The present article discusses the efforts initiated by Software Heritage and the Inria Alumni Network to carry out a large-scale identification and preservation effort of the historical software artifacts created by Inria, the French National Institute for Research in Digital Science and Technology. In an attempt to scale up a work-intensive process, the authors have turned to a crowd-sourced approach, with the first step consisting of better identifying Inria's software heritage. 
More specifically, the article discusses the outcomes of a survey sent to current and past Inria employees. Its aim was to identify landmark legacy software products of the institute, available source codes, and possible contributors to a future collective archiving effort. 
Unsurprisingly, the survey found that older software pieces are less likely to be identified, with only a small subset of early-age Inria software production being reported in the survey. The availability of associated source codes also varies, with older software being more likely to have partially or completely lost source code, or to be stored on obsolescent media. Source code from recent software however is more likely to be available on modern collaborative platforms like Github or Gitlab, ensuring safe archiving via the Software Heritage universal archive.
In conclusion, the Inria survey confirms the urgent need to identify and preserve historical software items, especially those from the earlier decades which are at higher risk to be definitively lost if no preservation effort is made. We believe that, due to the broad scale and breadth of this effort, the lessons learned will be of interest to other institutions and software preservation initiatives.
As a next step, we plan to set up a dedicated framework to empower Inria alumni to contribute to the preservation of the legacy codes, and we call on other institutions to join in this effort, paving the way for many other crowd-sourcing source code preservation initiatives.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/hdap1420/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/hdap1420/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1bukG4bEvICUzC-Fp3KAcHmq2wRuqU8x67PRAuX-RwR4/", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/34ffa848513a49b58e2aa3536113622690d1c56176a14334a332f184acbb8e29"}


title: Scaling up: Photographing the 'Panorama of Congo'
creators: ["Tomas Vandecasteele"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T14:20:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/scaling-up-photographing-the-panorama-of-congo/

abstract:
In this paper we want to share our experience and learning curve regarding the digitization of the Panorama of Congo. This is a large (115 meters x 14 meters, 1610m2) painting (oil on canvas) made by two Belgian painters for the International Exhibition in Ghent (1913). It was created to propagate the Belgian involvement in Congo. Today, it is part of the collection of the War Heritage Institute in Belgium. In its lifetime it was only exhibited twice. Since its last exhibition at the Brussels’ World Fair of 1935, the painting has been in storage. Due to its scale, its material condition and the need for a large custom-built building to display it, chances the canvas itself will be exhibited in the foreseeable future are extrtemely small. This situation called for a ‘digital rescue operation’. With very few best practices for working on this scale available, the team devised a working method to unroll and photograph the canvas. Among other things, the working method included 15+ volunteers and two tanks from the Belgian Army. After months of preparation, the painting was photographed in a military warehouse by a team of photographers from the research team in December 2022. This was followed by an intensive period of stitching the 800+ images together. Next to the technical challenges of this process, we want to highlight some ethical implications of digitizing  colonial heritage. 
The photography of the Panorama of Congo is the first work package of the FILM EU Research Innovation Transformation research pilot 'CONGO VR' (Horizon 2020). The project, which looks at the affordances of virtual reality for decolonizing heritage, is a collaboration between LUCA School of Arts (Brussels), Lusofona University (Lisbon) and the Institute for Art Design + Technology (Dublin). https://congopanorama.filmeu.eu/

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/7sakv02t/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/7sakv02t/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13788487", "citation_conference_notes_url": "https://docs.google.com/document/d/1jkLy26qKBt6bkZjWSKhmT_SudlFGAbNIhY_DyzajT1o/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/43124092cfc04d7ca607958cd2803d1773a96039b77c4cf9843d5b99eb64be11"}


creators: ["Anne Gant", "Laura Drake Davis", "Lucy Wales"]
type: panel
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T11:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
“You oughta be in pictures”: Insights to Digital Moving Image Preservation from the BFI, EYE, and LOC

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/you-oughta-be-in-pictures-insights-to-digital-moving-image-prese/

abstract:
In this panel session, current and future approaches for digital moving image content – film, video, television, and streaming - will be discussed. With concepts applying to both born digital and digitized moving image content, this session will provide a foundational overview of digital moving image files, including formats and technical characteristics, and will provide insight into how three of the leading moving image archives are meeting the challenges of long-term preservation of our collective moving image heritage. 

The session will begin with an introduction to working with digital moving image content, including basic concepts of digital moving image content, codecs and containers, lossy vs lossless files, and impact of sound and image quality on file sizes. Good practice will also be discussed. The introduction also includes a brief discussion of both consumer and entertainment industry formats. The presenters will share open source tools and resources available for processing moving image content - democratizing capabilities for processing moving image content. 

Panel participants will share current workflows for moving image content, including use of scripted workflows, open source tools, specialized hardware, and a combination of approaches to ensure the preservation of our moving image heritage. The discussion will also include acceptable formats and the necessity to be flexible on accepted formats while retaining a focus on formats appropriate for long-term preservation. 

Participants will also discuss current challenges working with high volumes of content, and the increasingly large digital moving image files and file sets as well as the entertainment industry’s drive to produce higher quality content and the impact on cultural heritage institution resources. Participants will have time to ask questions and engage in meaningful discussion with the panel members.

links:
{"citation_conference_slides_url": "https://zenodo.org/records/13759888", "citation_conference_notes_url": "https://docs.google.com/document/d/1Gtj0FVs3quH2bqbetwTRgPFJWOaPMpRrrimsDVU7D4A/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/1f33356a23554e1891cf8e733c80ae8569a014e0d7e44c19ac387bd441a78d09"}


creators: ["Elizabeth England", "Sharon McMeekin"]
type: birds of a feather
keywords: ["communications and advocacy for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T16:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Reach Out I’ll Be There – The Challenges of Working in Digital Preservation and the Impact on Practitioner Mental Health and Wellbeing

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/reach-out-ill-be-there-the-challenges-of-working-in-digital-pres/

abstract:
The Digital Preservation Coalition’s community survey on mental health and wellbeing has illuminated a number of worrying trends. These include 70% of respondents having to work to unrealistic expectations, 63% feeling overwhelmed by the advocacy burden of digital preservation, and 58% feeling unsupported in their work. Linked to these problems and more, 88% reported work related stress, 69% anxiety, 67% fatigue, and 59% burnout, as well as a range of other issues. In this session, to be held under Chatham House Rule, iPRES attendees are invited to discuss the issues we are experiencing as a profession and how we might take steps to address them.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1xN-fwCFg-P67ql_YA4O66pP7yNS3IpFDC3W7YVU3BKY/edit#heading=h.aar4tupij1po"}


creators: ["Thomas Ledoux"]
type: paper
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Managing the continuous growth of a repository for over 14 years: Problems and Solutions for an Ever Expanding Open Archival Information System

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/managing-the-continuous-growth-of-a-repository-for-over-14-years/

abstract:
The National Library of France (BnF) has been running a multi-purpose preservation system as soon as May 2010. Since then, it had to adapt for internal growth with the arrival of many different kinds of material and the management of hardware renewal.

In 2018, the merge with the audiovisual repository forces the team to find innovative ways to handle this whole new class of materials and still keep with the regular operations.

Two recurring themes that arise across all these events is the need for abstracting and for partitioning both the storage and the work to be done on data. This kind of strategy allows for managing growth and change without losing too much of one’s mind.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/7vz1p6qr/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/7vz1p6qr/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13851561", "citation_conference_notes_url": "https://docs.google.com/document/d/1QaM-23veDJpSDV0c31avxpj7N9yzi82UpA5LXQjgyRM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/32af20969ae4432e92ec34b4858d646eb0bc0e923d964404a63fd266c97ef4ee"}


title: Web Archives for All? Towards Equitable Access to UK Public Sector Web Archives
creators: ["Nicole Hartland"]
type: paper
keywords: ["legal and social responsibilities for dp", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T11:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/web-archives-for-all-towards-equitable-access-to-uk-public-secto/

abstract:
This paper examines equitable access to UK Public Sector Web Archives, considering their shared duty as publicly funded institutions to ensure access for all users. Through staff interviews, an overview of current practices for describing collections, providing access, and engaging users are analyzed for the first time, revealing significant disparities between institutions and a lack of best practices to address unique challenges in curating and managing access to web archives.

The role of best practice is assessed, finding whilst some alignment with existing standards exists, there is an urgent need for developing best practices based on existing consensus and wider digital preservation frameworks. This approach acknowledges the significant challenges facing web archive practitioners as well as users.

The paper then looks ahead to next steps – highlighting three areas of inequity to urgently address alongside three areas where equitable practices are emerging and require continued community support. This ‘way forward’ begins to redress the power imbalances inherent in information creation and distribution, enabling web archives to fulfil their responsibilities to the public as custodians of their online heritage.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/zyfmucfd/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/zyfmucfd/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13776021", "citation_conference_notes_url": "https://docs.google.com/document/d/1Vwv6zUEo9Ghea51byXz0bIjTsi-y9VwoVMpHc0byzv4/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/0f216093b1c44efb9765c5fd30b0de776ef5b769fd03410182512a1e78a674e5"}


title: Game On: Learning Digital Skills Through Collaborative Game Development
type: workshop
keywords: ["information technology for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-16T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/game-on-learning-digital-skills-through-collaborative-game-devel/

creators:
["Ellie O’Leary", "Francesca Mackenzie", "Lotte Wijsman", "Sharon McMeekin", "Susanne van den Eijkel"]

abstract:
This tutorial is aimed at those who are new to digital preservation (although all skill levels are welcome), and wish to gain more technical skills, particularly in relation to coding. These skills are becoming increasingly important to digital preservation, with “Computer Programming” listed as one of the skill elements in the Digital Preservation Coalition’s (DPC) Competency Framework. For those new to these skills, it can be intimidating and difficult to know where to start. The popularity of the Bits and Bots and BitCurator/DPC Python study groups are evidence of this. The contributors to this tutorial are drawn from the leadership of both programs, and have witnessed first-hand the strong desire for coding skills amongst practitioners. This tutorial aims to be a first step in their coding journey for practitioners who attend.
 
Participants will collaborate in groups to create a game centered around the theme of digital preservation. In the process, they will learn basic coding skills and will finish with their own interactive text based game on a shareable website. Prompts, ideas, templates and sub themes will be provided to help participants create their game. This will also have the secondary benefits of allowing participants to consider digital preservation from a different perspective, and to gain a better understanding of how websites are built and work, knowledge that will help them make more informed preservation decisions about web content.
The collaborative nature of the tutorial on the conference's first day presents an opportunity for participants to kick off iPRES 2024 in a fun and social way, connecting with colleagues worldwide. Sharing experiences in digital preservation often proves to be the most valuable learning experience, and this tutorial is designed to foster such knowledge exchange among participants.
 
**Tutorial outcomes**
By the end of the tutorial, participants will have: 
-Fundamental coding skills 
-Basic knowledge of HTML and CSS 
-Awareness of how tools can be used to develop interactive web content 
-A game they can share and/or continue to develop (further building their skills) 
-Gained a new perspective/level of understanding of digital preservation
-Made new connections with fellow practitioners


title: From Floppy to Future: Converting Legacy Media into Digital Archives
creators: ["Jelle Kleevens", "Lode Scheers", "Nastasia Vanderperren"]
type: tutorial
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/from-floppy-to-future-converting-legacy-media-into-digital-archi/

abstract:
This is a tutorial by AIDA, a consortium of heritage institutions focused on preserving and providing access to digital private archives. Through collaboration and resource sharing, AIDA develops strategies and solutions for this purpose.

Since the rise of personal computers in the 1980s, vast amounts of data have been stored on digital media like floppy disks, zip disks, and jaz disks. Modern workstations often cannot read them. This threatens data loss for every heritage organisation, from national archives to local historical societies.

Migrating data from outdated to modern storage media is complex, and not all organisations can set up a capture station for different digital media types on their own. They must first locate suitable legacy reading equipment and then connect it to modern workstations. Additionally, they need software to transfer the complete contents of the media to contemporary storage without alterations.

AIDA Capture-Lab
----------------

The AIDA Capture-Lab is operated from the meemoo offices in Ghent and provides an obsolete data carrier capture service available for cultural heritage organisations. The capture lab was founded by AIDA in 2019 as a result of the [Digital Repair Cafe project](https://meemoo.be/en/projects/digital-repair-cafe). By bringing together and sharing resources and knowledge, data transfer is much more efficient and sustainable. All workflows and setups are documented on the [AIDA Capture Lab website](https://automatic-ingest-digital-archives.github.io/Digital-Repair-Cafe/).

RODA-In
-------

We demonstrate the process of using RODA-In to convert digital archival data into Submission Information Packages (SIPs) for ingestion into e-depots.

RODA-In is a free and open-source tool which creates SIPs from local files and folders and offers features such as:
- creating, loading, and editing classification schemas;
- automatic association of files/folders and metadata with SIP;
- definition of metadata templates;
- support for various metadata formats (EAD, DC, etc.);
- creating SIPs in various formats.

AIDA hands-on
-------------

In this tutorial, we will illustrate how to retrieve data from outdated digital media and package it into SIPs. We encourage active participation by having the audience bring their legacy media to retrieve and package data into a SIP alongside us.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1ZRHGDulUvWl1UDgZ4y9oJI64sRbqr_6dNtDJnQVDZ58/edit#heading=h.aar4tupij1po"}


creators: ["Merle Friedrich", "Micky Lindlar", "Peter Eisner"]
type: paper
keywords: ["standards and models", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T12:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
KEEPERS Registry - A Two-Way Street for E-Journal Preservation: Querying from and reporting to the ISSN KEEPERS Registry to improve e-journal preservation

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/keepers-registry-a-two-way-street-for-e-journal-preservation-que/

abstract:
This paper gives a short overview of Keepers registry and describes two use cases for interacting with the registry: (1) using it to query data and crosscheck it against institutional holdings to prioritize holdings for in-house digital preservation (2) reporting archival holdings back to Keepers Registry to make institutional preservation activities transparent. Though Keepers registry has been available since 2013, few use case descriptions of how to interact with the registry exist. The paper describes the use cases in the context of TIB’s digital preservation processes and outlines solutions found and challenges encountered. It concludes with an outlook to further work for TIB’s workflows as well as for an e-journal preservation registry in general.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/lrjk5dzx/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/lrjk5dzx/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/14000856", "citation_conference_notes_url": "https://docs.google.com/document/d/1Hf-VavCLYwGskk3JdDbnPOALZtP2Yd4w2pe_5Evkxg8/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/95ca2a083ac641f99b58185549d7c5407e49ac128c9e45efb96d32698a8f023a"}


title: The Future of Preservation: Reinventing the Repository at Harvard
creators: ["Stephen Abrams"]
type: paper
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T14:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-future-of-preservation-reinventing-the-repository-at-harvard/

abstract:
The DRS Futures project is a multi-year effort to re-envision and revitalize Harvard Library’s preservation environment with expanded functionality, reliability, and sustainability.  The project has followed a three-phased approach of initial open-ended envisioning of an ideal repository, subsequent specification of an achievable repository, and final deployment of an operational repository. This work aims to replace the Digital Repository Service (DRS) that Harvard Library has maintained for 25 years as a highly customized homegrown preservation system. Although subject to continual enhancement over time, the DRS has now reached the effective limits of its conceptual design and operational capacity and needs to go through a generational modernization. The Library set a high benchmark for project success in terms of ten aspirational goals for support of “any” content, conditions, users, and uses.  In a departure from traditional enterprise procurement practice, the project also adopted a framework of ten “radical” transformative work principles. This framework and the insights gained from Harvard's initiative provide useful examples for other institutions considering similar programmatic change.

links:
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title: Preservation of audio-visual content: strategies and cases of FIAT/IFTA community
type: workshop
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-16T12:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/preservation-of-audio-visual-content-strategies-and-cases-of-fia/

creators:
["Charles Fairall", "Etienne Marchand", "Laurent Boch", "Marijn Daniels", "Miroslav Culjat", "Peter Schallauer", "Sunny Tan"]

abstract:
FIAT/IFTA is a global network for those engaged in the preservation and exploitation of audiovisual archives. 
One of its entities is the Preservation and Migration Commission (PMC), which deals with aspects related to the preservation and migration of any audiovisual content from a long-time perspective when it comes to: Analogue and Digital Preservation Processes, Migration to Digital, Long-term Digital Preservation, Digital Restoration and Quality improvement, File Formats and Standards.
A delegation of PMC members will propose a half-a-day workshop during which we can compare our strategies and cases with other members of the iPres global digital preservation community.
Audio-visual content may be seen as any other type of document, however it has specific properties and preservation issues. First, for analogue and non-file-based formats, migration is definitely a need, a “one best chance” to do it properly while catching all possible errors, in order to produce preservation-quality content.
In the digital domain, audio-visual content requires a lot of storage, and preservation has to deal with the increasing number of file formats and with demanding access modalities when integrating archives with production and communication to the public.
Also, audio-visual content is often complemented and referenced by other types of documents (i.e. ancillary elements and data).
Once the basics and the most common strategies for migration and digital preservation are explained, a number of practical cases are going to be presented, which will offer an opportunity to interact with the audience. What would have been your choice of strategy, if it was your case? 
The discussion will cover the nature of the audio-visual SIP; how to validate it; how to meet quality expectations; how many copies are needed to ensure preservation; how to maintain data integrity; how to document provenance; etc…


title: From Burden to Benefit: Rethinking Digital Preservation at Universities
creators: ["Anna Dubov"]
type: paper
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-17T15:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/from-burden-to-benefit-rethinking-digital-preservation-at-univer/

abstract:
In this paper, we aim to use the approach to the digital preservation of research data at VU Amsterdam as a case study to show the importance and benefits of organising digital preservation from a user-centric perspective. We show that awareness raising is not enough to change the existing practices, as many reasons stop individuals from reaching out to central support services despite the awareness of their existence. Instead, we strive to put the researcher at the heart of our digital preservation support services by truly listening to their needs and creating an ecosystem that supports individuals on every step of their journey and makes digital preservation a natural part of their workflow.

links:
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creators: ["ZiYe WANG"]
type: paper
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Analysis and Development Suggestions for the NDPC Long-term Preservation of Digital Science and Technology Resources

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/analysis-and-development-suggestions-for-the-ndpc-long-term-pres/

abstract:
[Purpose/Significance] Since 2013, the National Digital Preservation Center (hereafter referred to as NDPC) led by the National Science and Technology Library has made important achievements. To accelerate the long-term preservation of national digital science and technology resources, it is necessary to analyze the overall long-term preservation of resources and propose some development suggestions to achieve the goal of fully implementing safe and reliable long-term preservation of important foreign digital science and technology resources in China. [Methods/Process] This paper analyzes the preserved resources of the NDPC from different dimensions, reviews the current problems and proposes development suggestions. [Results/Conclusion] The long-term preservation of digital science and technology resources involves content type, preservation scope, subject scope, etc. It is necessary to accelerate the long-term preservation of national digital science and technology resources by strengthening negotiations on resource rights, expanding preservation institutions, planning and adjusting preservation objectives, and promoting the implementation of entrusted preservation.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/a5r0y1di/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/a5r0y1di/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1F5cLyxQZ6P_CkzMkoLeaZt8aSUutVAQYYU9OJt6ak7M/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/70e6a71cd819497fafd29ee52614bc920a15d919219a4c54887e6c7d5a8a3bf7"}


creators: ["Geerd De Ceulaerde"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T16:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Community engagement through cultural archiving: exploring the preconditions for a community-oriented cultural archival practice in Flanders (Belgium)

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/community-engagement-through-cultural-archiving-exploring-the-pr/

abstract:
This article responds to the calls of Evangelestia-Dougherty, Williams, and Punzalan, and elaborates on Bastian’s model of cultural archiving to broaden and deepen practices of community-based archiving. Through literature and case-study research into cultural archival practices in Flanders (Belgium), this article explores the ontological conditions preceding the practice of institutional cultural archiving. Recommendations are formulated to develop a community-oriented institutional archival practice that is responsive to how cultural memory operates, to what constitutes the community record, and to the need to not only talk with communities but also to engage in connection between communities.

Three insights are presented. Firstly, the strategy of community-based archiving needs to incorporate the model of cultural archiving, emphasizing the ‘archiving’ of the community record. Secondly, a relevant and proactive institutional attitude is required that focusses through outreach on the boundary-spanning capacities of the community record, rather than on strengthening the boundary markers. Finally, an institutional cultural archival praxis is perceived as a laboratory for discussing perspectives on the making of memory and meaning, with a focus on intercommunity and intercultural recognition. Since these preconditions for implementing such a praxis are not yet met in the field, this article refrains from concrete techno-practical discussions but encourages further research and practical experiments.

The author of this article is employed at a local public archival institution in a small to medium-sized city in the Flemish region of Belgium. Additionally, the author is affiliated with the University of Antwerp, where he works on a dissertation on the role of archives in society. From the positioning that public institutional archival institutions have a societal responsibility, the article focuses on the practical implementation of the calls made by Evangelestia-Dougherty, Williams, and Punzalan

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/gdxzwi3z/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/gdxzwi3z/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13767858", "citation_conference_notes_url": "https://docs.google.com/document/d/1RnqtK66DuBgEZBSuTMC7aU8i32AMZQUp5X-Qi1AQdNg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/e14395c2e38544b884534e3ad374a2f5eb92a4bb791941e1ba0222a6c969343c"}


title: Getting good at email acquisition: Building a guide for the practice
creators: ["Sally DeBauche"]
type: workshop
keywords: ["standards and models", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-16T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/getting-good-at-email-acquisition-building-a-guide-for-the-pract/

abstract:
Successful preservation of any content is contingent on obtaining the material in the first place, and - ideally - doing so in a way that fits your organization’s long-term usability goals. Email collections of historic value present specific acquisition challenges to collecting institutions, raising a host of technical, legal, and ethical questions. While the tools and workflows for collecting email have steadily matured in recent years, there is still little guidance on how to acquire email collections in the first place. 

An independent group of archivists and records managers representing leading university libraries, international centers for email research, corporate archives, and cultural heritage organizations (with members located across the US, Canada, and the UK) formed in 2021 to discuss these issues and have been compiling good practice recommendations into a guide for the benefit of other practitioners. This guide will be released as a draft in 2024 for community feedback.

This workshop will offer participants the opportunity to connect with peers and critically evaluate the draft release of the email acquisition good practice guide. Attendees should review the draft prior to attending the workshop and arrive prepared to discuss how the report corresponds with their experience of working with email collections and its prospective usefulness for future accessioning of email. 

The workshop will begin with a brief overview of the guide, its background, and a high-level summary of its recommendations. Attendees will then circulate to stations based on specific sections of the guide and brainstorm what works well and what could be improved. Remote attendees will hold discussions in a parallel set of Zoom breakout rooms correlating to each section of the guide. At the end of the small group discussions, there will be a large group recap with breakout groups reporting their takeaways in a shared Google Document. Following the conference, we will share the revised report with the workshop participants and encourage their continued involvement with refining, completing and disseminating the resulting “good practices” document.


creators: ["Jack O'Sullivan"]
type: paper
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T11:50:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Training AI Models From Within A Digital Preservation System: Ensuring Machine Learning approaches can learn from users

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/training-ai-models-from-within-a-digital-preservation-system-ens/

abstract:
Artificial Intelligence and Machine Learning tools are highly dependent on the datasets that are used to train them. Building datasets for general purpose usage is something that Commercial-Off-The-Shelf tools and services have done well, but they are not necessarily tuned to domain specific needs. Creating custom datasets for this purpose is often possible with these services, but is often complex or imposes complex requirements on an organization seeking to do it.
This paper describes work undertaken to allow the refinement of datasets and re-training of custom models to be performed through simplified user interfaces that can be directly embedded within an existing digital preservation system.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/bbnr76d6/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/bbnr76d6/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13754318", "citation_conference_notes_url": "https://docs.google.com/document/d/1q7uNrEVGePdeRV2G9qDrO4AfNgIr2YY_xpKU99e61Yo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/33b18535dd5843ffb8f79c836fadf7895bec43f73c7f4e4682ff38249050ad85"}


title: OPEX and PAX: A transfer format for digital preservation content
creators: ["Jonathan Tilbury", "Richard Smith"]
type: paper
keywords: ["metadata standards and implementation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T09:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/opex-and-pax-a-transfer-format-for-digital-preservation-content/

abstract:
There are several existing standards for transferring content into and out of Digital Preservation systems, whether for ingest, access or system migration. These standards however have shortfalls relating to their ability to handle migrated digital content, complex digital objects, and deep and wide data structures, and are often highly prescriptive, creating a high barrier to usage.

The paper describes two formats to better align with modern, flexible, transfer and ingest use cases, the Open Preservation Exchange (OPEX) format, a flexible way of structuring content for modular transfer; and the Preservation Asset Exchange (PAX) format, a vendor-independent format for multi-part or preserved digital assets. These allow producers of new content (e.g. digitization providers), preservation systems (which produce and consume content) and consumers to transfer data containing the information relevant to their use case, including complex and preserved content.
Keywords – Content, Transfer, Data model, Complex objects

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/ejkcz1hj/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/ejkcz1hj/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13754289", "citation_conference_notes_url": "https://docs.google.com/document/d/185lG4aMfAMXgyb_bH06C6dzEcfuLj62A540mo_Uibos/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/37e24c918bf84b0fad25a0836ae00456572f987242854f37936d92e33fe9f149"}


title: Making the Move: Hands-on migrations to Fedora 6.x
creators: ["Arran Griffith", "Dan Field"]
type: workshop
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-16T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/making-the-move-hands-on-migrations-to-fedora-6-x/

abstract:
Fedora is the open-source, digital repository system underpinning a wide variety of digital libraries and archives. It is designed to store, manage, and preserve digital content and is used by over 300 institutions around the world. Fedora has seen iterations over its 20+ year existence, but its core principles, focused on long-term digital preservation, have remained the same. Fedora is synonymous with stability and has long-remained a household name in the digital repository landscape.

The most recent major version of Fedora, Fedora 6.x, was released 3 years ago and there has been increasing migration efforts toward 6.x from users in outdated and unsupported older versions of the software. Fedora 6.x has sparked renewed interest in Fedora implementers because of the choice to incorporate the Oxford Common File Layout (OCFL) within the persistence layer. Fedora 6.x is being well received, and new and unique use cases are being discovered regularly as the community continues to expand.

The Fedora program is committed to supporting all migration efforts to 6.x. This workshop will provide a unique opportunity for attendees to “bring their own data” and conduct a live migration with the help and assistance of the Fedora technical team. Facilitators will work alongside participants to provide suggestions, offer best practices, gather use cases, and troubleshoot in real-time. While the workshop will be focused on the Fedora migration, if time permits (and depending on the complexity of the use cases), facilitators may be able to assist with configurations with common front-end solutions like Islandora and some Samvera applications. 

Workshop goals and objectives:
Introduce and familiarize participants with Fedora migration tools and processes.
Provide hands-on migration assistance with real-word data (or sample data if required).
Execute a migration to Fedora 6.x using available tooling and documentation.
Provide attendees with detailed information on available support channels, documentation and where and how to seek assistance beyond the workshop.

Proposed Workshop Structure:
1. Brief overview of the new features included in Fedora 6.x.
2. Introduction to Fedora 6.x migration tooling and documentation.
3. Open discussion about migration needs, use cases, barriers etc.
4. Facilitation of hands-on Fedora migrations.


title: Validation Anonymous: A JHOVE Error Message Helpspace
creators: ["Carl Wilson", "Micky Lindlar"]
type: workshop
keywords: ["information technology for dp", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-16T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/validation-anonymous-a-jhove-error-message-helpspace/

abstract:
JHOVE is one of the most widely used tools in digital preservation. Those familiar, will know the number of error messages it reports. Currently, JHOVE supports different types of messages, ranging from error messages for validation failures which can indicate a problem with the file, to info messages covering everything else, e.g. too many PDF fonts for reporting. Even validation errors are varied, especially for complex file formats. In this workshop, the presenters will lend their considerable JHOVE experience to help users to analyse JHOVE error messages and diagnose problems in affected files.

The session targets beginners and practitioners. No experience in file format analysis is required of attendees. Before the workshop, we will circulate installation instructions and ask participants to bring examples of problematic files. This will allow participants to work with data and problems that feel familiar to them.

We will begin with a twenty-minute introductory session to JHOVE and its standard modules. We will then discuss the error message reports in more detail: how to interpret JHOVE messages and demonstrate the use of standard tools, like hex viewers/editors, file format standards and other file format analysis tools to find the location of errors in problematic files.  

The second part of the workshop will be hands-on, dividing the participants into small breakout groups. We will employ the techniques covered earlier to try to understand real-world error messages/file problems, using their own data or data provided by the facilitators. The presenters will moderate and assist up to three groups each, including online breakout rooms, during which we plan to engage both remote and onsite participants. 

There will then be a twenty-minute session to discuss the groups’ experiences. Attendees will be encouraged to report their successes and failures, as well as provide feedback as to how JHOVE reporting might be improved. We will conclude with a ten-minute session to debrief. While this can comfortably fit in an hour and a half, it could also be extended if needed. 

The minimum number of attendees would be twelve to fifteen people, but we can accommodate up to forty for this session.


creators: ["Eric Kaltman", "Joseph C. Osborn"]
type: paper
keywords: ["managing access", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
The Potential of Cited Executable State for Software Object Access, Validation, and Research: A Preview of the GISST System

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-potential-of-cited-executable-state-for-software-object-acce/

abstract:
This paper will examine the potential for retrieving and indexing saved executable states and input replays through web browser integration. It explores the emerging possibilities and limitations of executable citation through a discussion of the current development of the Game and Interactive Software Scholarship Toolkit (GISST). GISST is designed to allow for users to load emulators locally in a web browser and then record and retrieve both emulated system states and input recordings of system interactions. These references can then be embedded as links within scholarly works and online documents, or directed executed as objects running withing standard HTML elements. The goal of this work is to elaborate on how executable citation can enable easier access to emulation for both researchers and practitioners, along with how these types of references can enable new forms of scholarship and clarify aspects of software object description relative to emulated contexts. Keywords – emulation, citation, computational state, software studies, software preservation

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/kj532qy1/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/kj532qy1/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1TyATX9tJYvyL0Wx572QwHZp_tsNIPyhOnbkEfnzDWsg/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/227a2716e87940519b21037d2c2726849f6e82d457d340e6926ae7ec5534600c"}


creators: ["Chris Prom"]
type: paper
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Catalyzing African Community Archives for Social Good: A Reciprocal Partnership between the University of Illinois and African Archivists

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/catalyzing-african-community-archives-for-social-good-a-reciproc/

abstract:
The Catalyzing African Community Archives for Social Good project is developing a reciprocal partnership among the University of Illinois Urbana Champaign, African partners, and international digital preservation/knowledge management organizations and networks. The partnership fosters the preservation of modern documentary materials, enabling Africans to tell their stories in their terms. Within a project governance model that centers African voices, the team will first co-develop training materials. It will also provide ‘train the trainers’ sessions in Botswana, Ghana, and Kenya, supporting community champions, Indigenous knowledge holders, and other African partners. Accordingly, the project supports these groups so that they can digitally preserve and provide access to Indigenous knowledge on topics like food production, ecosystem preservation, climate change mitigation, peace building, and reconciliation. In this initial contribution, we describe the project genesis and structure, inviting collaboration and contributions from others in the digital preservation community.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/otynx0ju/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/otynx0ju/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1MToYP8iGZoTWR3l_d6IHQm8iNRXr1ozm5lJNA9ercLM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3ec04ee9969c4ac48501aa9100cd6f752a2085cce7cc414588e4c6fc22f07e98"}


creators: ["Nathan Tallman", "Ruby Martinez"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T16:20:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Fostering Collaboration Between Research Libraries and Community Archives to Preserve the ‘Network of Mutuality’

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/fostering-collaboration-between-research-libraries-and-community/

abstract:
Despite the potential for mutually beneficial partnerships, collaboration between research libraries and community archives in digital preservation remained limited. This paper explores four key barriers to collaboration: paternalistic attitudes toward community archives, the role of memberships, collection development policies, and incompatible digital preservation workflows. Examining real-world examples, we demonstrate how these barriers hinder joint efforts to secure long-term accessibility of digital materials. The paper concludes by proposing actionable strategies to dismantle these barriers and pave the way for a more inclusive and robust digital preservation ecosystem—one that fosters collaboration between institutions of all sizes and empowers communities to safeguard their digital heritage.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/a2jrq8ho/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/a2jrq8ho/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13750977", "citation_conference_notes_url": "https://docs.google.com/document/d/1QaM-23veDJpSDV0c31avxpj7N9yzi82UpA5LXQjgyRM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/32af20969ae4432e92ec34b4858d646eb0bc0e923d964404a63fd266c97ef4ee"}


title: Series as the starting point. Unveiling the potential of series in digital preservation
creators: ["Koen Dobbelaere"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-18T16:40:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/series-as-the-starting-point-unveiling-the-potential-of-series-i/

abstract:
To tackle the challenges faced by the expanding digitization of the government, the document management cluster of The Agency for Facility Operations of the Flemish Government, uses the concept of series: “a grouping of the same kind of administrative information created or received by the same governing body within the same process”. Because of its characteristics a series can play an important role in the world of digital preservation.
A series is used to describe information and to provide the relevant context. Additionally, it is used to establish certain management rules on inventory and contextualization, acquisition and disposal, access and consultation, preservation and destruction. The biggest advantage gained from this concept, is that rules on appraisal are not imposed upon file or record level, but upon series level. As a result, information is already given an retention period and appraised at a high level.
This paper starts with an insight into what a series is and how it functions in the Series Register. The paper then elaborates on four different ways in which series can be implemented: in a digital repository, in SharePoint, in a folder structure and finally to raise awareness on preservation in the workplace.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/cedue2ss/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/cedue2ss/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1dMRL3qzpezcrsdIwJp0CZMyzwMiXLHsEfODCSaxzGU0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/2ab4cdf39c204bddb28d6e6bb4f76afce407e1e298844e28aabaecca60f0fa85"}


title: Transparent and Trustworthy Artifact Life Cycle Data
creators: ["Herbert Van de Sompel", "Martin Klein", "Patrick Hochstenbach", "Ruben Verborgh"]
type: paper
keywords: ["standards and models", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-19T11:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/transparent-and-trustworthy-artifact-life-cycle-data/

abstract:
In scholarly communication, alternative publication platforms are rising, offering services that are not tied to and function independently from traditional publishers. Decentralized and decoupled versions of value-adding services such as overlay journals, peer review, and endorsement services are provided to the network. These alternatives address not only the massive monopolization of scholarly communication but also new demands for rapid distribution of scholarly artifacts in fields such as life sciences. They also accommodate new publication formats, such as data sets and source code that are beyond the traditional paper. Event Notifications provide an asynchronous point-to-point messaging protocol that acts as an interoperability layer between the nodes in such networks. Event Logs are a proposal to provide full transparency in the scholarly process by publishing public resources on each node containing lifecycle information pertaining to the scholarly artifacts in the network. Trust in Event Logs requires some form of machine verifiability because trust by reputation of each node is not scalable in large networks. This paper presents a pragmatic approach to building trust without relying on costly blockchain technologies, which lack sustainable long-term strategies. By using trusted archival nodes within Event Notification networks and Event Logs, we propose a decentralized, transparent, and trustworthy alternative to traditional scholarly communication systems.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/479f9vcn/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/479f9vcn/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1Hf-VavCLYwGskk3JdDbnPOALZtP2Yd4w2pe_5Evkxg8/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/95ca2a083ac641f99b58185549d7c5407e49ac128c9e45efb96d32698a8f023a"}


creators: ["John Sheridan", "Karyn Williamson", "Lorna Hughes", "Valerie Love", "William Kilbride"]
type: panel
keywords: ["legal and social responsibilities for dp", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-17T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Save As: The past, present and future of post-custodial approaches to community generated, community owned digital content

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/save-as-the-past-present-and-future-of-post-custodial-approaches/

abstract:
In a dramatic intervention in 2022, [Tamar Evangelista Dougherty challenged iPres to recognize community leaders][1] as legitimate and necessary collaborators in digital preservation. That call was given fresh impetus in 2023 by Sherry Williams and Ricky Punzalan who further articulated the barriers and benefits of community-engaged preservation. This panel progresses that discussion through the lens of ‘post-custodial’ approaches to digital preservation for ‘community-generated digital content’. ‘[Post-custodial][2]’ in this context refers to efforts that empower community centered data creators to preserve their own content when traditional memory institutions are not available or appropriate.  

The panel emerges from the ‘Our Heritage Our Stories’ project which has explored the challenges of sustaining a large number of small-scale, community-based digitization initiatives in the UK.  It draws on research, current practice, and case studies to propose a post-custodial toolkit for community generated digital content.  The toolkit is designed to improve the preservation outcomes of data classed as ‘[critically endangered][3]’ in the 2023 Global List of Endangered Digital Species. 

Post-custodial approaches are not devoid of problems.  For example, what is the appropriate relationship between community-driven approaches and existing memory institutions?  Do they undermine well established workflows; and how much is gained in return? How do we enable participatory metadata creation and management?  What technical steps are needed? How to resolve disputed meanings and contested access within preservation practice? How do post-custodial approaches relate to decolonization? Is there alignment with emerging expectations of indigenous data sovereignty in countries colonized by the West? What can be learned from the indigenous data sovereignty movement to enable community ownership of digital materials by marginalized or precarious groups in colonizing nations?

This lively panel will introduce and review post-custodial models of digital preservation and set them in a global perspective.  It will provoke comment from practitioners from different contexts, including from Aotearoa / New Zealand where data sovereignty principles have been impactful in the protection of land, culture and knowledge. Thus, the panel will maintain momentum through two previous iPres conferences while anticipating themes which are certain to arise in the next. 


  [1]: https://www.youtube.com/watch?v=lDEWqey559M
  [2]: https://dictionary.archivists.org/entry/postcustodial.html
  [3]: https://www.dpconline.org/digipres/champion-digital-preservation/bit-list/critically-endangered/bitlist-community-generated-content

links:
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title: Learn how to map the carbon footprint of your digital archive
type: workshop
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-16T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/learn-how-to-map-the-carbon-footprint-of-your-digital-archive/

creators:
["Alicia Wise", "Danielle Taylor", "Guanwen \"Henry\" Zhang", "Ianthe Sutherland", "John McMillan", "Paul Shabajee", "Thib Guicherd-Callin", "William Kilbride", "William Pickett"]

abstract:
In this workshop we will enable participants to plan a project to estimate the carbon footprint of their digital archive. We will share how the CLOCKSS archive approached this, including how and when we engaged key stakeholders along the way, and explore ways that this could be generalised to be more broadly applicable throughout the international digital preservation community.

CLOCKSS began by setting out to find friends who could help us find a path. We were so lucky to find colleagues involved in the DIMPACT Project (https://dimpact.org/about). The DIMPACT community is focused on calculating and ultimately reducing the carbon footprint of digital communication and media companies and includes publishers such as Cambridge University Press, Elsevier, Institute of Physics Publishing, Oxford University Press, and Taylor & Francis.

We began by developing a component/functional map of our digital archive, and documenting:
1) The component parts of the system 
2) At a high level, how these components work 
3) How and where the service is used

Our aim was to unpack the ‘preservation’ black box that was part of the broader DIMPACT project diagram for all of digital publishing. 
 
The next step was to:
 
1.     Identify the significant energy-using components used to provide, maintain and deliver the preservation service and where each component was geographically located. For example, CLOCKSS securely preserves content in 11 different universities located in 7 countries.

2.    Identify how the preservation service is used, e.g. by how many users, the quantity or duration of service used per user, what devices the service is consumed on, what proportions of users use what kinds of devices, where the service is used (e.g. university, office, or home), etc. 

For each system component we then gathered relevant data (e.g. electricity source carbon intensities and usage and volumes of data transferred).

Finally, the carbon footprint will be estimated and we will be armed with the information to understand where and how we can make changes to reduce this. 

Now it is time to find friends, including those in the Digital Preservation Coalition, so that we can continue the journey together!


creators: ["Carl Wilson", "Mattias Poppe", "Miel Vander Sande", "Milan Valadou", "Sven Schlarb"]
type: workshop
keywords: ["metadata standards and implementation", "from document to data"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-16T14:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
The European Commission's eArchiving Initiative: E-ARK Specifications, Validation Tools, Conformance, and Related Activities

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-european-commission-s-earchiving-initiative-e-ark-specificat/

abstract:
The workshop aims to familiarize participants with the E-ARK specifications of information packages (CSIP, SIP, AIP, DIP) and Content Information Type Specifications (CITS), demonstrate the usage of E-ARK conformant validation tools (commons-ip and eark-validator), outline the steps to acquire the eArchiving Conformance Seal, and explore related fields such as digital signatures, data spaces, and artificial intelligence.

**The agenda of the workshop:**

 - Introduction to E-ARK Information Packages: Overview of the E-ARK specifications: CSIP, SIP, AIP, DIP, Understanding Content Information Type Specifications (CITS)
 - Use cases and user experiences from Meemoo. 
 - Validation Tools Demonstration: Hands-on demonstration of commons-ip and eark-validator, Step-by-step guide on how to validate information packages using these tools
 - Acquiring the eArchiving Conformance Seal: Overview of the eArchiving Conformance Seal and its significance, Detailed steps to ensure compliance with E-ARK specifications, Strategies for successful application and acquisition of the seal
 - Exploration of Related Fields:Digital Signatures: Importance, Implementation, and implications for information packages, Data Spaces: Understanding data storage and retrieval mechanisms in the digital age,         Artificial Intelligence: Integration of AI technologies in archival processes and preservation strategies
 - Interactive Discussions and Q&A Session: Participants are encouraged to share experiences, challenges, and insights, Facilitated Q&A session to address queries and concerns

**Expected Outcomes:**

 - Participants will gain a comprehensive understanding of E-ARK specifications and information packages.
 - Hands-on experience with validation tools will enable participants to effectively validate information packages.
 - Clear guidance on acquiring the eArchiving Conformance Seal will empower participants to ensure compliance.
 - The use cases and exploration of related fields will broaden participants' perspectives and enhance their knowledge base.


title: First steps towards a BnF preservation policy for graphic works intended for printing
creators: ["Alix Bruys"]
type: paper
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/first-steps-towards-a-bnf-preservation-policy-for-graphic-works/

abstract:
With an exemplary donation, the Bibliothèque nationale de France is refining its preservation policy in the field of graphic works intended for printing. The donation consists of posters produced by graphic designer Sébastien Marchal, accompanied by preparatory stages (sketches) and final versions for printing entirely dematerialized. The article will show how the preservation policy is developed, based on close collaboration with the donor and those involved in documentary policy at BnF. It will also outline the strategies deployed to meet the immediate expectations of researchers with technically non managed data.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/lcc9guaw/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/lcc9guaw/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1jkLy26qKBt6bkZjWSKhmT_SudlFGAbNIhY_DyzajT1o/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/43124092cfc04d7ca607958cd2803d1773a96039b77c4cf9843d5b99eb64be11"}


title: Digital Preservation Registries: What We Have & What We Need
creators: ["Andrew Jackson", "Paul Wheatley"]
type: workshop
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-16T12:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-preservation-registries-what-we-have-what-we-need/

abstract:
How do we cope with growing collections and complexity when our budgets are not able to keep up? How do we learn about the formats and software we care for? How can we find the information we need to improve our workflows and services? Since at least 2004 [1], the iPRES community has been well aware of the need to address this challenge together. But in the years since then, a succession of projects and proposals have come and gone [2], undermined by the institutional and financial constraints we operate under. Given the realities of the situation, how can we improve our digital preservation practices?

The "Registries of Good Practice" Project is a two-year collaboration between the Digital Preservation Coalition and Yale University Library, aiming to explore new ways to make the most of the sources of practical knowledge we have, without demanding large-scale change or expensive infrastructure. This workshop will present our prototypes for searching across format registries and for finding relevant publications, our approach to sustainable design and our vision for building a shared understanding of the landscape of registries and records relevant to digital preservation.

This will be followed by hands-on exploration of our new tools, to help attendees understand the range and coverage of the available registries, and learn new ways to find relevant records of technology and practice. This will help us to gather the user feedback that is critical to the success of the project and steer our future work. We will also use this workshop to document the wide range of records and registries that the digital preservation community depends on. This will help us build a better shared understanding of the current state of digital preservation, and of the wider landscape of information sources that we can all take advantage of and contribute to.

[1] Aschenbrenner, Andreas. ‘File Format Registries - a Global Infrastructure for Local Persistence’. In iPRES 2004 Conference Proceedings. Beijing, 2004. https://phaidra.univie.ac.at/detail/o:295015.
[2] McGath, Gary. ‘The Format Registry Problem’. The Code4Lib Journal, no. 19 (15 January 2013). https://journal.code4lib.org/articles/8029.


title: Changing the way e-books are created and published to increase preservability and preservation
type: panel
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T16:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/changing-the-way-e-books-are-created-and-published-to-increase-p/

creators:
["Alicia Wise", "Claire Holloway", "Clare Hodder", "David Cirella", "Dennis Shannon", "Euan Cochrane", "Gareth Cole", "Graham Bell", "James Philpotts", "Lynette Owen", "Matt Garrish", "Neil Jefferies", "Rebecca Cook", "Roxanne Missingham", "Ruth Jones", "Sarah Fricker", "Sylvia Pegg", "Thib Guicherd-Callin", "Tzivya Siegman", "Wendy Reid"]

abstract:
In this panel discussion, we will share the experiences and outputs from a working group of libraries, publishers, and intermediaries convened by CLOCKSS in 2023. The group identified several barriers that prevent more books from being deposited in digital archives. We then focused on finding or building ways to overcome these challenges, engaging a wide array of key stakeholders along the way.

Our terms of reference were to:

 1. Produce some short, clear guidance for publishers about steps they can take to facilitate digital preservation of books and related metadata
 
 2. Inform the development of the EPUB/A (A=archival) standard

 3. Improve discovery of which books are preserved where

All three strands have moved forward very successfully. We launched a digital preservation guide for publishers in March 2024 (https://clockss.org/wp-content/uploads/2024/03/Clockss_Guide_WEB.pdf), ISO is moving the draft EPUB/A specification through its committee process with the goal of publishing it in draft form by the end of 2024, and an exciting Proof of Concept project has made it possible for publishers to use MARC and ONIX metadata to communicate where their books are preserved. An industry-wide international education campaign is just starting, and we will be able to report on this at the time of the iPres conference.

We'll have a mixed panel of librarians, preservationists, publishers, and intermediaries to share why they got engaged and what worked and didn't. There were some fascinating learning points for all, made possible by listening and engaging respectfully from a wide variety of perspectives.

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1i2ShWBaYzmV40wNxtwDicNe-GQ175UUCG3d8UwGMAcM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/95865e17157e40d1b3947dd335e3fe715db4d3dd8b4b4c47bc17ba880d15dd38"}


title: Frameworks for Evaluating Digital Sustainability in the NIH HEAL Data Ecosystem
creators: ["Heather Barnes"]
type: lightning talk
keywords: ["governance, resourcing, and management for dp", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T13:25:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/frameworks-for-evaluating-digital-sustainability-in-the-nih-heal/

abstract:
Distributed research data ecosystems such as the NIH HEAL Data Ecosystem (HDE) lack a singular, cohesive framework for assessing their long-term sustainability. Research data ecosystems like the HDE provide a central data-discovery portal (similar to a data catalog); however, ecosystem architecture design relies on independently-managed data repositories with disparate architectures and governance frameworks. These types of systems tend not to fit neatly into existing digital sustainability frameworks such as the NDSA Levels of Preservation. In addition, most digital preservation literature tends to focus on the sustainability of *centralized* data archives rather than *distributed* data ecosystems. We propose that the sustainability of distributed research ecosystems may be evaluated by integrating concepts from existing digital preservation assessment frameworks standards that, in combination, address many of the digital sustainability factors that apply to organizational, repository, and dataset levels of granularity within a distributed system. We experiment with two such possible frameworks. First, the Digital Preservation Coalition’s Rapid Assessment model includes several metrics that cover organizational/repository *architecture and governance* and could be extended to apply to a distributed data ecosystem. Second, the relatively recent FAIR data principles provide guidance for evaluating ecosystem practices at the *dataset level*. This exploratory paper aims to spark discussion and additional research around how best to create and implement efficient frameworks for evaluating digital sustainability in a data ecosystem that depends on non-centralized architecture and governance.

links:
{"citation_public_url": "https://zenodo.org/records/13754346", "citation_pdf_url": "https://zenodo.org/records/13754346", "citation_conference_slides_url": "https://zenodo.org/records/13754346", "citation_conference_notes_url": "https://docs.google.com/document/d/1bukG4bEvICUzC-Fp3KAcHmq2wRuqU8x67PRAuX-RwR4/", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/34ffa848513a49b58e2aa3536113622690d1c56176a14334a332f184acbb8e29"}


title: Scholarly Serials & Other Published Online Heritage: Measuring What Is Kept
creators: ["Gaëlle Béquet", "Peter Burnhill"]
type: lightning talk
keywords: ["approaches to preservation", "scaling up"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T13:45:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/scholarly-serials-other-published-online-heritage-measuring-what/

abstract:
Five years on from iPres2019, our focus then on rescue, six additional Keepers now report in to extend the reach of the Keepers Registry: the Internet Archive, Merritt Preservation Repository (California) and the national libraries of France and Spain, plus Cariniana Network (Brazil) and ZBW (Leibniz, Germany). They join others, such as Portico, CLOCKSS, Global LOCKSS Network, PKP-PLN, KB (Netherlands), Library of Congress, Scholars Portal and HathiTrust.

Disclosure by archiving organisations on the details of content they preserve, and how, enables the Keepers Registry to act as the global monitor of what online continuous resources are safe on digital shelves. That also allows analysis of the aggregated metadata held in the ISSN Portal to shine a light what is unknown and at risk of loss. 

We report details of progress for scholarly journals from the 'Big Publishers', the approach being taken for OA content and share statistical evidence on the high rates of unknown archival status for scholarly works from specific countries, some surprising. 

There are strategic choices to be made. What do you advise? Prioritise the product of scholarship or change tack and try to ensure that what is issued online around the world is kept as published heritage. The latter requires request to national libraries that they declare what content is actually being kept safe.

links:
{"citation_public_url": "https://zenodo.org/records/13684800", "citation_pdf_url": "https://zenodo.org/records/13684800", "citation_conference_slides_url": "https://zenodo.org/records/13684800", "citation_conference_notes_url": "https://docs.google.com/document/d/1MToYP8iGZoTWR3l_d6IHQm8iNRXr1ozm5lJNA9ercLM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3ec04ee9969c4ac48501aa9100cd6f752a2085cce7cc414588e4c6fc22f07e98"}


title: The AIDA Network in Flanders
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/the-aida-network-in-flanders/
creators: ["Maarten Savels", "Rony Vissers", "Wim Lowet"]
type: paper
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T11:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
The text discusses the formation and activities of AIDA, a Flemish network focused on digital preservation challenges. It outlines the network's inception, its response to the growing volume of digital archival materials, and its particular focus on Digital Private Archives and Collections (DPAC). AIDA's projects, such as the Digital Repair Cafe and SCALA emphasize the need for practical experience and collaboration. The article also highlights the organizational, business, and technical aspects of AIDA's solution, based on open-source principles. Lessons learned include the importance of practical experience through small projects, effective communication in a cooperative model, and the significance of understanding both technical and organizational aspects. The AIDA solution encompasses a business plan and technical workflows, contributing to the broader cultural heritage sector by promoting digital preservation awareness and collaboration. The article concludes by emphasizing technical knowledge, organizational aspects, and the success of cooperative efforts in preserving digital archives.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/k09pq9ul/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/k09pq9ul/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/18q7nGVrhTj5qLOs3b-qg74krPB0yPTA0GoltsBuA2w0/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/bd35e0d952454965a64a917ee3741564b70655a27ed640c5aad0d31be3cee8ec"}


title: How preservable is your complex digital project? Introducing a Preservability Self Assessment Tool
creators: ["Angela Spinazzè", "Scott Witmer", "Karen Hanson", "Jonathan Greenberg", "Thib Guicherd-Callin"]
type: workshop
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-16T14:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
links: {}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/how-preservable-is-your-complex-digital-project-introducing-a-pr/

abstract:
This workshop invites attendees to experiment with a new Self Assessment Tool that identifies preservability risk factors for complex works and offers recommendations to content creators that could improve their project’s preservation outlook. The workshop is for anyone preserving complex works (or interested in doing so) that may need to assess their preservability. It is especially relevant to those who interface with content creators and have opportunities to give feedback to improve preservation outcomes - for example, those working with digital humanities researchers.

The tool is being developed from five years of research into the preservability of new forms of scholarship (i.e., complex works characterized by the variety of digital enhancements such as audio, video, data visualizations, nonlinear navigation, etc., that are integrated alongside or in lieu of text). For this research, preservation experts [worked with publishers/platforms][1] and [evaluated complex publications][2] to determine their risk factors for preservability. From this they suggested [interventions (“Guidelines”) to reduce risks][3] based on preservation method (web archiving, export etc.) and format. 

The research identified a need to share advice about improving preservability of scholarship with content creators in an actionable way. The Self Assessment Tool aims to meet this need. The tool uses a process workflow that unfolds over several conversations. It includes a set of questions and access points into the Guidelines.

The workshop will start with a short introduction to the Self Assessment Tool, highlighting scenarios from the research that illustrate features that can be difficult to preserve alongside relevant guidance for those scenarios. In small groups, participants will then test facets of the tool working through questions, identifying risks, and mapping them to suggested interventions from the Guidelines. Attendees are encouraged to bring their own examples of scholarly works with preservation challenges and to explore the Guidelines, considering how they might be implemented to improve preservability. 

Finally, team members will lead a conversation about attendees’ experiences working with the tool, seeking insights into areas for improvement, and an understanding of how useful the tool could be for the communities with whom they work.


  [1]: https://guides.nyu.edu/blog/The-Andrew-W-Mellon-Foundation-Awards-NYU-502400-For-Libraries-Project-to-Expand-Capabilities-F
  [2]: https://archive.nyu.edu/handle/2451/63332
  [3]: https://preservingnewforms.dlib.nyu.edu/


title: The Digital Preservation Policies of LOCKSS Networks
creators: ["Miguel Angel Mardero Arellano"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-17T12:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-digital-preservation-policies-of-lockss-networks/

abstract:
Digital preservation policies can be interpreted as a link between the dimensions of a preservation ecosystem and digital preservation management. Regarding institutional repositories, the guarantee of the longevity of digital content is most often weakened by the lack of this documentation. Therefore, we understand that Distributed Digital Preservation is a reliable alternative to mitigating the lack of policies and other risk agents. This paper presents an overview of digital preservation policies in institutional repositories of the LOCKSS networks community. This article identified the structure and grip of digital preservation policies to ISO 14721 and 16363 standards guidelines. Eleven LOCKSS networks were identified, 610 partner institutions were investigated, resulting in the identification of 184 institutional repositories and 40 digital preservation policy documents. Digital Preservation Policy is an essential document so that the promise of guaranteeing the longevity of digital objects stored in the Institutional Repository can be fulfilled. In this context, using the framework structure for digital preservation policies, identified on the websites of institutions in the LOCKSS networks, expands the scope of the domain of managing the preservation of digital content in Institutional Repositories.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/2u7go804/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/2u7go804/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1q7uNrEVGePdeRV2G9qDrO4AfNgIr2YY_xpKU99e61Yo/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/33b18535dd5843ffb8f79c836fadf7895bec43f73c7f4e4682ff38249050ad85"}


title: The flux and rhythm of community: A case study on building and maintaining a community of practice
creators: ["Jaye Weatherburn"]
type: paper
keywords: ["governance, resourcing, and management for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T10:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/the-flux-and-rhythm-of-community-a-case-study-on-building-and-ma/

abstract:
This paper uses as a lens the work of Wenger, McDermott, and Snyder in their seminal text, “Cultivating Communities of Practice” to explore the structural model and stages of development of the Australasia Preserves community of practice for digital preservation and archiving practitioners in the Australasian region. It presents a case study with regional examples and reflection over seven years of the community’s existence. Through examination of the formation, practice, experiences of core coordinators, and the current state of the community, this paper aims to further community building efforts in the field of digital preservation and contribute to global discussions on this topic.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/mzfjcv26/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/mzfjcv26/download/pdf", "citation_conference_slides_url": "https://zenodo.org/records/13769667", "citation_conference_notes_url": "https://docs.google.com/document/d/185lG4aMfAMXgyb_bH06C6dzEcfuLj62A540mo_Uibos/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/37e24c918bf84b0fad25a0836ae00456572f987242854f37936d92e33fe9f149"}


creators: ["Laura Molloy"]
type: paper
keywords: ["communications and advocacy for dp", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-19T14:40:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Low-resource / no-resource: lowering the barriers to sustainable digital preservation in the contemporary art professions

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/low-resource-no-resource-lowering-the-barriers-to-sustainable-di/

abstract:
Digital preservation knowledge and practice is necessary in all domains and professions but is often presumed to take place only within the context of the memory or research institution.  If we are to improve digital preservation practice, knowledge, funding and awareness, we must broaden our understanding of the current state of digital preservation in self-funded and other low-resource contexts. 
This paper presents a detailed case study of one such context, the state of digital preservation knowledge and practice within the UK professional artist population. Contrary to public belief, artists constitute a highly educated but severely underfunded profession. At the same time, artists in contemporary practice are largely dependent for their professional survival upon the competent and sustainable preservation and use of fragile and valuable digital objects. However, training and sociotechnical support infrastructure for this professional domain is conspicuous by its absence. 
These tensions make contemporary professional art practice an ideal site for investigation of the barriers to - and benefits of - improved digital preservation practice.  
This paper provides an overview of current digital preservation practice in this complex professional landscape; delivers practical recommendations for consideration by the digital preservation community; and demonstrates the value of interdisciplinary research in understanding the real barriers to digital preservation – and how we may lower them - in a fascinating and often misunderstood profession.

Keywords – Digital Preservation, Visual Art, Qualitative Research, Social Science, Advocacy.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/yrvrepm9/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/yrvrepm9/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1jkLy26qKBt6bkZjWSKhmT_SudlFGAbNIhY_DyzajT1o/edit#heading=h.aar4tupij1po"}


title: Archiving Strategies For Texts And Instant Messages By Politicians In Office. A Belgian Case Study
creators: ["Bieke Nouws"]
type: paper
keywords: ["approaches to preservation", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-19T11:50:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/archiving-strategies-for-texts-and-instant-messages-by-politicia/

abstract:
In recent years, Europe has witnessed several incidents involving high-ranking political officeholders using text and instant messages for official business, with subsequent challenges in retrieving these messages at a later stage. Prompted by these events, the State Archives of Belgium embarked on a mission to identify measures to safeguard the nation's collective memory – increasingly shaped by alternative archive types like mobile messages – and to ensure accountability of elected officials in both the short and long term. This paper outlines the findings of this endeavor. After a brief introduction and summary on the emergence of text and instant messaging as pivotal communication tools, we first assess their suitability for policy-making dialogue. Then follows an exploration of the preservation challenges the medium presents, both in a general context and specifically within Belgium, and of some strategies that can be employed to mitigate these challenges. In the conclusion, we summarise and put forward additional steps that archives can take to ensure the preservation of text messages by political officeholders, and briefly contemplate on the disclosure of these messages to the public in the short and long run.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/sx4wh6o5/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/sx4wh6o5/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1Vwv6zUEo9Ghea51byXz0bIjTsi-y9VwoVMpHc0byzv4/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/0f216093b1c44efb9765c5fd30b0de776ef5b769fd03410182512a1e78a674e5"}


title: Oops! If only...
url: https://www.digipres.org/publications/ipres/ipres-2024/papers/oops-if-only/
creators: ["Paul Stokes"]
type: birds of a feather
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)
date: 2024-09-17T11:00:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
abstract:
We’ve all been there once. A newbie. A beginner. Thrown in at the deep end and left to get on with it. How hard can it be? You’ve just got to look after the digital ”stuff”… 

and keep it usable… 

and not lose it… 

and describe it… 

and make sure what you’re doing is legal… 

and… 

and… 

and…

Hmmm. Perhaps not so easy.


----------


![Some time later][1]

 There's been an Oops. Big or small. It doesn’t matter. What does matter is that, with the benefit of hindsight, it could have been avoided. And to make it worse, someone just shared the immortal line “I could have told you that would happen.”

This panel session is intended to surface as many of those “Oops! If only…” scenarios as possible, and then let the panel/audience decide which of these are the most important to be aware of for those **Starting 2 Preserve** .

We see this as an interactive panel session utilising the expertise of up to 7 authorities from the field of Digital Preservation and related disciplines. Each will be asked to briefly put forward an anecdote / point of view / opinion relating to most important nugget of Digital Preservation wisdom they wish they’d known before they started. The statements will be followed by a series of questions designed to explore those scenarios further. 

The audience will be invited to participate (and contribute their own “if only...” scenarios) through a series of questions/observations from the floor (both those in attendance and those attending virtually). In particular, the audience will be polled at the end of the session to see what they think is(are) the most important thing(s) the past can warn future Digital Preservation practitioners about.

This is the third in a series of panel discussions that have taken place it iPres over the past two years. Although presented in a light hearted fashion, we see this as a particularly useful way of surfacing the common pitfalls experienced by those taking their first steps into Digital Preservation that could have been avoided… if only someone had told them.


  [1]: https://78.media.tumblr.com/13765181be5a9e444a7b4e4bc8ed19b4/tumblr_pc4rqoskHi1u6nopoo2_1280.jpg

links:
{"citation_conference_notes_url": "https://docs.google.com/document/d/1vZPyik_30l7oT7bFl1eN0X-UGWpFax5GvlccQ6scLEs/edit#heading=h.aar4tupij1po"}


creators: ["Lee J Pretlove", "Bethany M Aylward"]
type: poster
keywords: ["legal and social responsibilities for dp", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-17T13:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
Democratizing digital preservation skills in personal digital archives and activist community web archives.

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/democratizing-digital-preservation-skills-in-personal-digital-ar/

abstract:
Over the last decade there has been a notable shift toward improving digital preservation skill capacities of collecting institutions staff in the United Kingdom. The DPC/TNA Novice to Know-How course and its ongoing development is a salient example. This poster uses interactive and asynchronous engagement to call on digital preservation community educators and policymakers to include individuals and community groups when developing “start 2 preserve” initiatives. This poster’s call is supported with empirical findings that contribute to the emerging issue of democratizing digital preservation skills amongst these groups in the UK. 

Using in-poster links to audiovisual evidence, the poster presents findings from two doctoral, qualitative, research projects. One project researched self-tracking personal digital archives, and the other researched activist community web archives. The first project used mobile and virtual data collection methods, researching eight members of the public who used self-tracking records to create personal digital archives of their running history. The second project used interviews and participant diaries to understand the engagement of UK activist-archives with web archiving also including data from Documenting the Now, the UK Web Archive and the Community Archives and Heritage Group. 

The poster discusses the findings in relation to the need to democratize digital preservation skills. Activist archives recognise the need for digital preservation skills but there is a skills gap for runners' personal digital archives. Runners often lack digital preservation knowledge and rely on third-party platforms. Both studies highlighted the need to empower individuals and activist communities to preserve digital content beyond commercial platforms through educational resources and capacity building. Empowerment through democratized digital preservation education could enable individuals and activist communities to make informed choices about their digital legacies and respect their agency to contribute to safeguarding further a shared digital heritage for future generations. 

This poster, with asynchronous digital learning tools, provides new knowledge about the digital preservation skills from the UK public and activist community groups. The poster wants to open a conversation with the international digital preservation community to help those wanting to get started with digital preservation to meet their personal and community digital archive needs.

links:
{"citation_public_url": "https://zenodo.org/records/13711158", "citation_pdf_url": "https://drive.google.com/file/d/1MmsZS9IP_iPshz1rlL_IBYyPN-7mGSeK/view?usp=drive_link"}


title: Digital Preservation of Indigenous Knowledge in Ramat Library, University of Maiduguri; Nigeria
creators: ["Usman Ibrahim"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T14:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/digital-preservation-of-indigenous-knowledge-in-ramat-library-un/

abstract:
It is discerned from literature that digitally preserving indigenous knowledge in the context of climate change is particularly important because indigenous communities often possess unique understandings and strategies for managing natural resources and responding to environmental changes. Their knowledge can provide valuable insights into sustainable living and adaptation strategies that are crucial in the face of global climate change. Owing to the risk of losing oral history and indigenous knowledge due to climatic changes and displacements resulting from conflicts in the Northeast of Nigeria, this study set out with the overall aim of creating a condition where indigenous knowledge is digitized and is securely maintained for the present and future generations. This attempt was made through the assessment of organisational capacity of Ramat Library by utilising the Digital Preservation Coalition Rapid Assessment Model (DPC RAM). This research proposes using the six elements of the DPC RAM as a basis for beginning the evaluation and progression towards sustainable digital preservation of indigenous knowledge regarding climate change adaptation. The Ramat Library at the University of Maiduguri was utilized for the practical application. The findings in this paper shows that there are fundamental issues hampering the digital preservation of indigenous knowledge. Some of these issues are policy related, lack of technical literacy by library staff members and poor collaboration between Library and wider community amongst others.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/o5shuj0u/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/o5shuj0u/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1MToYP8iGZoTWR3l_d6IHQm8iNRXr1ozm5lJNA9ercLM/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/3ec04ee9969c4ac48501aa9100cd6f752a2085cce7cc414588e4c6fc22f07e98"}


title: Topic Analysis of Digital Preservation Based on BERTopic
creators: ["Naishuai Zhang", "Jimin Wang"]
type: paper
keywords: ["approaches to preservation", "start 2 preserve"]
license: Creative Commons Zero (CC0-1.0)
date: 2024-09-19T12:10:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/topic-analysis-of-digital-preservation-based-on-bertopic/

abstract:
Digital Preservation refers to the series of managed activities necessary to ensure continued access to digital materials for as long as necessary, which has garnered widespread attention from institutions and individuals and has undergone extensive research. This study constructs a literature dataset based on Web of Science and Scopus, and applies the BERTopic model to identify themes and analyze development trends in the literature. The results show that research themes in digital preservation mainly include cultural heritage preservation and related technologies, data preservation, metadata and models, risk assessment and management, personal information, and website preservation, with libraries remaining key participants in digital preservation. The overall popularity of various research topics exhibits a fluctuating yet stable state, with research on cultural heritage preservation technologies such as 3D and laser showing an initial peak followed by a decline, while research on data preservation has been a consistent hotspot since 2009, albeit showing a downward trend in recent years. With the development of large language models, the importance of data has been elevated to unprecedented levels, and data preservation is poised to enter a new peak of research.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/cuc1cblo/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/cuc1cblo/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1Vwv6zUEo9Ghea51byXz0bIjTsi-y9VwoVMpHc0byzv4/edit#heading=h.aar4tupij1po", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/0f216093b1c44efb9765c5fd30b0de776ef5b769fd03410182512a1e78a674e5"}


creators: ["Katherine Thornton", "Kenneth Seals-Nutt"]
type: paper
keywords: ["information technology for dp", "from document to data"]
license: Creative Commons Attribution 4.0 (CC-BY-4.0)
date: 2024-09-18T11:30:00+01:00
metadata: {"citation_conference_title": "iPRES 2024"}
language: en
source: iPRES Proceedings
source_url: https://www.digipres.org/publications/ipres/
title:
AI Semantic Credibility and Wikibase Knowledge Graph Self-Verification: Leveraging Large Language Models and Wikidata to Mitigate Agent Hallucination within Conversational Applications for the Digital Preservation Domain

url:
https://www.digipres.org/publications/ipres/ipres-2024/papers/ai-semantic-credibility-and-wikibase-knowledge-graph-self-verifi/

abstract:
We introduce a chat bot tailored to the domain of digital preservation that makes use of  artificial intelligence (AI) as well as structured data from the Wikidata knowledge base. Our choice to leverage data from Wikidata in order to provide verified responses to questions related to the domain of computing increases the transparency of our chat bot. In response to the frequency of LLM hallucination, when models provide inaccurate but plausible responses, we generated a list of questions people may have about file formats and software. We posed a series of prompts to our Wikidata AI Digital Preservation Chat Bot (ChatWikiDP) related to file format identification and software compatibility. We then checked those responses against statements in the Wikidata knowledge base to compare answers. We present a chat bot that combines generative language synthesis from LLMs and attributable linked data from Wikidata with an interface that supports interactive verification of claims. The combination of responses from LLMs and data from knowledge graphs ensure that when we move from documents to data, we can retrace our steps from factually accurate information to source documents.

links:
{"citation_public_url": "https://ipres2024.pubpub.org/pub/93xgtzp9/", "citation_pdf_url": "https://ipres2024.pubpub.org/pub/93xgtzp9/download/pdf", "citation_conference_notes_url": "https://docs.google.com/document/d/1b42Bd_pn9__lo1qwjKqh3fB46M9Dt_1hjO4ATMggwvg/edit#heading=h.3motvki8sysj", "citation_conference_recording_url": "https://www.archief.vlaanderen.be/archief/records/dossiers/5acb210228ce4315ae650812d056a482329eb83ed2dc42398a51505dc153be81/documents/c4ff0ba130054fff8dfd6d0fb3f33463d66167c2df83459e89304b6b9778c302"}


