title: GUIDING A CAMPUS THROUGH THE TRANSITION TO A  PAPERLESS RECORDS SYSTEM
creators: Heather Briston Karen Estlund
abstract: The “paperless office” concept has been around for
  decades, and many have cited that the electronic office
  has instead increased the amount of paper produced.
  Case studies have shown that a successful “paperless”
  system requires motivation, ease of use, and cost savings
  [5]. Paper will co-exist with electronic records for the
  foreseeable future; however, what happens when the
  official record of an institution becomes “paperless”?
  This short paper presents a case study describing the
  efforts in the University of Oregon Office of the
  President to move to a fully electronic records system,
  the trickle-down effect to campus units, and the work of
  the Libraries to preserve the institutional record. The
  Libraries created a model to solve the immediate needs
  of the Office of the President addressing issues of
  workflow and preservation before an ideal system and
  staffing could be realized. A hands-on approach was
  employed, focusing on day-to-day work and ease of use
  for office contacts, and standards and migration plans for
  archival files using PLATTER [1]. By doing this, a
  foundation was created for an electronic records system
  that can be adapted across campus for administrative
  offices, faculty scholarship, cultural museums, science
  labs, and student coursework.
keywords: vienna