Creating a Digital Asset Register: our approach at University of Glasgow Archives & Special Collections.

Abstract

The Digital Archive team at University of Glasgow Archives & Special Collections (ASC) have now completed work on establishing ASC's born-digital asset register and intend to share with the digital preservation community our methods and lessons learned. We will share the practical processes that we used to identify and gather information on the born-digital assets in ASC’s collections and some of the questions that we asked ourselves to establish what we needed to record in the register. This includes how we went about finding digital material in our processed and unprocessed collections, recording and checking locations for the material, as well as logging and checking physical storage media to record its condition. We intend to detail the work that went into developing the asset register itself using Microsoft Lists and other Office 365 tools and sharing the decision making around settling on these tools and how they fit in with our institution’s information technology support. The digital asset register has been integrated with our digital archiving logs, another tool developed in-house, allowing us to log digital preservation actions against each asset in the register. This will be touched upon as well as sharing our methods for the ongoing work to identify and add digitised material to the register. It is our hope that by sharing our methods we can provide some tips and support others who are developing their own digital asset registers as well as inviting discussion with others sharing their own registers to see where we can improve our own.

Details

Creators

Emma Yan

Institutions

Date

2024-09-17 11:05:00 +0100

Keywords

communications and advocacy for dp; start 2 preserve

Publication Type

lightning talk

License

Creative Commons Attribution Share-Alike 4.0 (CC-BY-SA-4.0)

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Slides

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Video Stream

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Collaborative Notes

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